This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The request for quotation (RFQ# VA263-14-Q-1763), is for commercial items and under Federal Acquisition Regulation (FAR) Part 13 - Simplified Acquisition Procedures. The Department of Veterans Affairs requires facility and catering services to accommodate a group of 450 or more for which the Minneapolis VA Health Care System will need to provide Volunteer Recognition Luncheon activities on Friday, June 13, 2014. Additional instructions to the offerors: 1. All quotes must be received via e-mail not later than closing date: March 04, 2013 3:00PM MT. 2. All responsible businesses may submit a quote that shall be considered. Submit inquires and quotations to: [email protected] 3. In order to be eligible for award, offerors must be registered in www.SAM.gov, with completed representations and certifications. 4. The government intends to award a single firm-fixed price (FFP) purchase order to the offeror representing the lowest price technically responsive. The Government reserves the right to award without discussion. GENERAL: The Lessor shall provide facility and catering services to accommodate a group of 450 or more for which the Minneapolis VA Health Care System will need to provide Volunteer Recognition Luncheon activities on Friday, June 13, 2014. LOCATION OF WORK: Facility must be located within 20 miles of the Minneapolis VA Health Care System for ease of access for elderly volunteers. PERIOD OF PERFORMANCE: Need use of facility on June 13, 2014 from 7:00 a.m. until 3:00 p.m. DELIVERABLE SCHEDULE: Service will include a pre-event taste test for Voluntary Service staff to determine meal and to discuss set-up of tables, stage, décor etc. with event coordinator. Facility will provide space, meals, dinnerware, and staff to perform all services required on June 13, 2014. REQUIREMENTS: The VA is seeking a facility to accommodate a group of 450 or more all on one level with ample parking space and easily accessible for wheelchairs (no stairs). STANDARD CONDITIONS AND REQUIREMENTS: The following shall apply to any facility offered for use by the VA: a. Facility ballroom or equivalent space offered must be able to accommodate a group of 450 or more with ample parking space on one level and is handicap accessible with no stairs. b. The facility provides table rounds and chairs for dining to accommodate seating for eight people at each table with linens and napkins. c. Facility provides catering services and wait staff to serve luncheon for 450 or more volunteers. Services provided will include a pre-event taste test for Voluntary Service staff to determine meal. Meals will be served immediately following awards program which is estimated at 12:15 p.m. d. VA requires a separate lobby or foyer area to use for registration purposes as guests arrive. Area will need to be large enough to accommodate 3 - 8' tables, a minimum of 5 cocktail tables with skirting, and two serving tables for refreshments prior to seating in the main dining area. e. VA requires a room adjacent to the lobby with additional round tables (6) and chairs for seating prior to the main dining area seating time. f. VA requires facility to provide approximately a12'x32' stage, assembly, including steps with railings on two sides and skirting. g. Facility shall provide a US flag in base on stage. h. VA requires a podium, microphone, and mixer on stage. i. Facility will provide one 8' banquet table with skirting and tablecloth on stage. j. Facility will provide pipe and drape, backdrop, and additional ceiling and stage décor to compliment theme of luncheon. Final décor choices will be determined by a pre-event site meeting with facility personnel and Voluntary Service staff. k. Facility must be located within 20 miles of the Minneapolis VA Health Care System for ease of access for elderly volunteers. l. Facility must be available for event date of June 13th, 2014. Voluntary Service and support staff access for setup beginning at 7:00 a.m. m. Estimated length of time for event is 7:00 a.m. through 3: 00 p.m. n. Parking must be free and close to front entrance and must also have a drive up that would allow front door drop off. Entrance and dining area must not have any steps. Area must be able to accommodate a large stage.

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