This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1. This solicitation, W9124V-12-T-0015, is being issued as a request for quote. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-58. The contractor shall provide all plant, labor and materials necessary to provide hotel rooms and meals to Montana Army National Guard Soldiers training in the vicinity of Texas A&M University. The various dates and numbers of hotel room and meals required are specified in the statement of work included below.

2. Third party offerors shall include the additional information requested in the following lettered paragraphs (a through c). Failure to provide this information with any quote may deem the quote to be technically unacceptable and/or non-responsive. For a proposal submitted by an offeror that is not a, the offeror must provide the following:

a. A separate document describing the technical approach for the offerors services as a prime contractor. The technical approach must state that a representative from the third party will be available full-time during the inclusive dates of the requirement. The technical approach must include the third party representative's name and contact information; and

b. A copy of a signed written agreement between the third party offeror and hotel/food service vendor (who has the authority of the hotel/food service vendor) which states that the third party has been given the authority to propose a quote for the stated hotel/food service vendor. The agreement must state the required period of performance and that the caterer has the ability to perform for the stated period of performance. This agreement must not be dated before the date of this solicitation and no later than the offer due date; and

c. A copy of all insurance(s) (standard business, liability, extraordinary insurances) must be submitted with the offerors technical proposal for evaluation purposes.

3. Statement of Work

a. Lodging:

The contractor's hotel or shall meet the following minimum standards:
1. Are not undergoing renovation or remodeling during the time of conference;
2. Hotel will be within a reasonable distance from the delivery address, John B. Connally Building (301 Tarrow St, College Station, TX 77840-7896), not to exceed 25 miles. Rooms will be provided for 25 Soldiers;
3. The contractor shall provide sleeping facilities that are furnished solely on the basis of one individual to a bed with no more than two individuals to a room for double occupancy. Rooms shall have either 2 double beds, or one queen or king size bed, dresser, desk and chair or love seat/sofa, TV with cable or satellite service and TV remote;
4. The contractor shall clean, vacuum and dust guest rooms and sanitize bathrooms on a daily basis. Clean and sanitized drinking cups/glasses will be replenished by the contractor and garbage removed from trash cans on adaily basis;
5. Fire and Safety. The contractor's facility shall comply with applicable fire and safety codes and regulations.; and
6. Miscellaneous Services. The government will not be responsible for any miscellaneous charges incurred by Soldier. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view, room service, internet service, meals in excess of the contract requirements, and other such services.

11 May 2012 (Friday) 12 double rooms
11 May 2012 (Friday) 1 single rooms
12 May 2012 (Saturday) 12 double rooms
12 May 2012 (Saturday 1 single rooms
13 May 2012 (Sunday) 12 double rooms
13 May 2012 (Sunday) 1 single rooms
14 May 2012 (Monday) 12 double rooms
14 May 2012 (Monday) 1 single rooms
15 May 2012 (Tuesday) 12 double rooms
15 May 2012 (Tuesday) 1 single rooms
16 May 2012 (Wednesday) 12 double rooms
16 May 2012 (Wednesday) 1 single rooms
17 May 2012 (Thursday) 12 double rooms
17 May 2012 (Thursday) 1 single rooms
18 May 2012 (Friday) 12 double rooms
18 May 2012 (Friday) 1 single rooms
19 May 2012 (Saturday) 12 double rooms
19 May 2012 (Saturday) 1 single rooms
20 May 2012 (Sunday) 12 double rooms
20 May 2012 (Sunday) 1 single rooms
21 May 2012 (Monday) 12 double rooms
21 May 2012 (Monday) 1 single rooms
22 May 2012 (Tuesday) 12 double rooms
22 May 2012 (Tuesday) 1 single rooms
23 May 2012 (Wednesday) 12 double rooms
23 May 2012 (Wednesday) 1 single rooms
24 May 2012 (Thursday) 12 double rooms
24 May 2012 (Thursday) 1 single rooms


b. Catered Meals

The time, date and room set-up for all meals will be confirmed with the Government POC. The Government will not pay for any alcoholic beverages

11 May 2012


DINNER will begin NLT 1700-1800 at lodging facility for 25 soldiers, meals WILL include: meat spaghetti sauce, boiled spaghetti pasta, toasted garlic bread, seasoned broccoli, cheese sauce, French onion soup, tossed vegetable salad, assorted salad dressing, apple crisp, ice cream, low fat milk, coffee, cold sweet drink.

12 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25 soldiers, meals WILL include: baked link sausage, eggs to order, hash browns potatoes, whole wheat meal cereal, toast, margarine, jam and jelly, fresh fruit, coffee, low fat milk, orange juice.

DINNER will begin NLT 1700 to 1800 at lodging facility for 25, meals WILL include: BBQ spareribs, o'brien potatoes, seasoned corn, garden vegetable salad, assorted salad dressing, toasted parmesan bread, old fashioned bean soup, sherbets, low fat milk, peanut butter cookies, coffee, cold drink sweet, low fat milk.

13 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25, meals WILL include: breakfast steak sandwich, baked link sausage, eggs to order, hashed browns potatoes, assorted dry cereal, fresh fruits, orange juice, low fat milk, coffee.


DINNER will begin NLT 1700 to 1800 at training site for 25, meals WILL include: baked stuffed pork chops, mashed potatoes, seasoned carrots, garden cottage cheese salad, chicken noodle soup, assorted breads, margarine, chilled applesauce, oatmeal cookies w/raisins, low fat milk, coffee, cold drink sweetened.


14 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25, meals WILL include: creamed ground beef, baked link sausage, eggs to order, hash brown potatoes, toast, margarine, jam and jelly, fresh fruits, assorted dry cereal, low fat milk, coffee, grapefruit or orange juice.

DINNER will begin NLT 1700 to 1800 at lodging facility for 25, meals WILL include: roast beef, gravy, parsley buttered potatoes, glazed carrots, lettuce salad, assorted dressing, assorted breads, margarine patties, onion soup, peach cobbler, low fat milk, coffee cold sweetened drinks.

15May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25, meals WILL include: bacon, baked link sausage, eggs to order, hash browned potatoes, oatmeal, assorted dry cereal, English muffins, margarine, jam and jelly assorted, low fat milk, orange juice, coffee.

DINNER will begin NLT 1700 to 1800 at lodging facility for 25, meals WILL include: turkey tetrazzini, green beans, vegetable soup, tossed salad, assorted salad dressing, toasted garlic bread, fresh fruits, brownies, ice cream, coffee, low fat milk, cold sweetened drinks.

16 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25 soldiers, meals WILL include: baked link sausage, eggs to order, hash browns potatoes, whole wheat meal cereal, toast, margarine, jam and jelly, fresh fruit, coffee, low fat milk, orange juice.

DINNER will begin NLT 1700-1800 at lodging facility for 25 soldiers, meals WILL include: meat spaghetti sauce, boiled spaghetti pasta, toasted garlic bread, seasoned broccoli, cheese sauce, French onion soup, tossed vegetable salad, assorted salad dressing, apple crisp, ice cream, low fat milk, coffee, cold sweet drink.

17 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25 soldiers, meals WILL include: baked link sausage, eggs to order, hash browns potatoes, whole wheat meal cereal, toast, margarine, jam and jelly, fresh fruit, coffee, low fat milk, orange juice.

DINNER will begin NLT 1700 to 1800 at lodging facility for 25, meals WILL include: BBQ spareribs, o'brien potatoes, seasoned corn, garden vegetable salad, assorted salad, dressing, toasted parmesan bread, old fashioned bean soup, sherbets, low fat milk, peanut butter cookies, coffee, cold drink sweet, low fat milk.

18 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25, meals WILL include: breakfast steak sandwich, baked link sausage, eggs to order, hashed browns potatoes, assorted dry cereal, fresh fruits, orange juice, low fat milk, coffee.

DINNER will begin NLT 1700 to 1800 at lodging facility for 25, meals WILL include: baked stuffed pork chops, mashed potatoes, seasoned carrots, garden cottage cheese salad, chicken noodle soup, assorted breads, margarine, chilled applesauce, oatmeal cookies w/raisins, low fat milk, coffee, cold drink sweetened.

19 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25, meals WILL include: creamed ground beef, baked link sausage, eggs to order, hash brown potatoes, toast, margarine, jam and jelly, fresh fruits, assorted dry cereal, low fat milk, coffee, grapefruit or orange juice.

DINNER will begin NLT 1700 to 1800 at lodging facility for 25, meals WILL include: roast beef, gravy, parsley buttered potatoes, glazed carrots, lettuce salad, assorted dressing, assorted breads, margarine patties, onion soup, peach cobbler, low fat milk, coffee cold sweetened drinks.

20 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25, meals WILL include: bacon, baked link sausage, eggs to order, hash browned potatoes, oatmeal, assorted dry cereal, English muffins, margarine, jam and jelly assorted, low fat milk, orange juice, coffee.

DINNER will begin NLT 1700 to 1800 at lodging facility for 25, meals WILL include: turkey tetrazzini, green beans, vegetable soup, tossed salad, assorted salad dressing, toasted garlic bread, fresh fruits, brownies, ice cream, coffee, low fat milk, cold sweetened drinks.


21 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25 soldiers, meals WILL include: baked link sausage, eggs to order, hash browns potatoes, whole wheat meal cereal, toast, margarine, jam and jelly, fresh fruit, coffee, low fat milk, orange juice.

DINNER will begin NLT 1700-1800 at lodging facility for 25 soldiers, meals WILL include: meat spaghetti sauce, boiled spaghetti pasta, toasted garlic bread, seasoned broccoli, cheese sauce, French onion soup, tossed vegetable salad, assorted salad dressing, apple crisp, ice cream, low fat milk, coffee, cold sweet drink.


22 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25 soldiers, meals WILL include: baked link sausage, eggs to order, hash browns potatoes, whole wheat meal cereal, toast, margarine, jam and jelly, fresh fruit, coffee, low fat milk, orange juice.

DINNER will begin NLT 1700 to 1800 at lodging facility for 25, meals WILL include: BBQ spareribs, o'brien potatoes, seasoned corn, garden vegetable salad, assorted salad, dressing, toasted parmesan bread, old fashioned bean soup, sherbets, low fat milk, peanut butter cookies, coffee, cold drink sweet, low fat milk.

23 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25, meals WILL include: breakfast steak sandwich, baked link sausage, eggs to order, hashed browns potatoes, assorted dry cereal, fresh fruits, orange juice, low fat milk, coffee.

DINNER will begin NLT 1700 to 1800 at lodging facility for 25, meals WILL include: baked stuffed pork chops, mashed potatoes, seasoned carrots, garden cottage cheese salad, chicken noodle soup, assorted breads, margarine, chilled applesauce, oatmeal cookies w/raisins, low fat milk, coffee, cold drink sweetened.

24 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25, meals WILL include: creamed ground beef, baked link sausage, eggs to order, hash brown potatoes, toast, margarine, jam and jelly, fresh fruits, assorted dry cereal, low fat milk, coffee, grapefruit or orange juice.

DINNER will begin NLT 1700 to 1800 at lodging facility for 25, meals WILL include: roast beef, gravy, parsley buttered potatoes, glazed carrots, lettuce salad, assorted dressing, assorted breads, margarine patties, onion soup, peach cobbler, low fat milk, coffee cold sweetened drinks.

25 May 2012

BREAKFAST will begin NLT 0700 to 0800 at lodging facility for 25, meals WILL include: bacon, eggs to order, hash browned potatoes, oatmeal, assorted dry cereal, English muffins, margarine, jam and jelly assorted, low fat milk, orange juice, coffee.

Meals will conform with the statement of work in terms of quality and quantity

c. Government may make additions or deletions to the number of meals and/or hotel rooms required during the contract period, and will provide a 72-hour notice to the contractor; the Government will not be liable for any hotel rooms and/or meals cancelled at least 72 hours prior to the stated need.

d. All service fees and gratuities will be included in the cost of the meals.


Instructions to Offerors

Offerors shall provide a firm, fixed price for lodging and meals listed in the above statement of work:

CLIN DESCRIPTION QUANTITY U/M AMOUNT



0001 Lodging 169 Ea ________

0002 Breakfast Meals 338 Ea ________

0003 Dinner Meals 338 Ea ________



The government reserves the right to make multiple awards resulting from this RFQ.

Additional requirements apply to third-party offerors; these requirements are contained elsewhere in this solicitation.

52.212-2, Evaluation-- Commercial Items (January 1999). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price and Technical Capability. If services from offerors are found to be technically equivalent, price will be the determining factor.

The following Federal Acquisition Regulation (FAR) and its supplements DFAR and AFAR provisions and clauses apply to this acquisition:

52.204-7 Central Contract Registration FEB 2011
52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011
52.212-1 Instructions to Offerors - Commercial Items JUN 2008
52.212-2 Evaluation-Commercial Items JAN 1998
52.212-3 ALT I Offeror Representations and Certifications--Commercial Items APR 2002
52.212-4 Contract Terms and Conditions--Commercial Items JUN 2010
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items FEB 2010
52.219-6 Notice of Total Small Business Set-Aside NOV 2011
52.219-28 Post-Award Small Business Program Representation APR 2009
52.222-21 Prohibition of Segregated Facilities FEB 1999
52.222-3 Convict Labor JUN 2003
52.222-19 Child Labor - Cooperation with Authorities and Remedies FEB 2008
52.222-21 Prohibition of Segregated Facilities FEB 1999
52.222-26 Equal Opportunity MAR 2007
52.222-36 Affirmative Action for Workers with Disabilities JUN 1998
52.222-41 Service Contract Act of 1956 NOV 2007
52.222-50 Combating Trafficking in Persons AUG 2007
52.223-5 Pollution Prevention and Right to Know Information MAY 2011
52.223-18 Encouraging Contractor Policy to Ban Text Messaging While Diving AUG 2011
52.225-13 Restrictions on Certain Foreign Purchases JUN 2008
52.228-5 Insurance-Work on a Government Installation JAN 1997
52.232-18 Availability of Funds APR 1984
52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003
52.233-2 Service of Protest SEP 2006
52.233-3 Protest After Award AUG 1996
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004
52.237-2 Protection of Government Buildings, Equipment and Vegetation OCT 1995
52.252-2 Clauses Incorporated by Reference FEB 1998
252.203-7000 Requirements Relating to Compensation of Former DoD Officials
252.203-7002 Whistleblower Rights
252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2997
252.212-7001 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation) MAR 2008
252.223-7006
252.225-7001 Buy American Act-Balance of Payments Program Certificate JUN 2005
252.232-7010 Levies on Contract Payments DEC 2006
252.243-7002 Requests for Equitable Adjustment MAR 1998

You can visit the website at http://farsite.hill.af.mil/ for the provisions and clauses needed for this synopsis/solicitation. Offers must be submitted by hard copy to the USPFO for Montana, ATTN: CPT Bryan Baldwin, Purchasing and Contracting, 1956 Mt Majo Street, Post Office Box 4789, Fort Harrison, Montana 59636-4789, no later than May 3, 2012 by 12:00 P.M. Mountain Standard Time. Offers may also be submitted electronically to [email protected] with the same deadline. If you have any questions, please contact CPT Bryan Baldwin at 406-324-3405 or email [email protected]

Bid Protests Not Available