Short Title: Varian ARIA/Eclipse Platform Maintenance Agreement
Document Type: Presolicitation Notice
Solicitation Number: N02RC72734-36
Posted Date: 9/19/2017
Response Date: 9/20/2017
Classification Code: 65 - Medical and Surgical Instruments Equipment and Supplies
NAICS Code: 811219 - Other Electronic and Precision Equipment Repair and
Maintenance

Contracting Office Address

Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room 1E232 Bethesda, MD 20892, UNITED STATES

Description

The U.S. Department of Health and Human Services, National Institutes of Health (NIH),
National Cancer Institute (NCI), Center for Cancer Research (CCR), Radiation Oncology Branch (ROB) plans to procure on a sole-sourced basis annual, comprehensive PMI in accordance with the manufacturer's (Varian) recommendations and shall provide coverage of all mandatory safety and reliability modifications to the equipment involved.

This acquisition will be processed under FAR Part 12 - Acquisition for Commercial items and will be made pursuant to the authority in FAR 13.106-1(b)(1) using simplified acquisition procedures for commercial items. The North American Industry Classification System code is 811219 and the business size standard is $20,500,000.

Only one award will be made as a result of this solicitation. This will be awarded as a firm fixed price type contract.

It has been determined there are no opportunities to acquire green products or services for this procurement.

The contractor shall provide:

• The most recently released version for covered software and will provide any interim maintenance updates and service packs. After any software upgrade or update, Contractor shall ensure that all hardware and software components will continue to function as originally specified.

• Training at no additional charge for any software upgrades or updates. Annual Refresher Training shall be provided in any year that a software upgrade is not released.

• Support for all software and technical issues via the telephone, email, or online remote support. In the event that the issue cannot be resolved by these methods, Contractor shall provide on-site technical support during normal business hours. In the event that the problem has rendered the system inoperable, Contractor shall provide emergency on-site, after hour's support, as necessary, until the problem is resolved.

• Upgrades or replacement as necessary for all computers related to the ARIA/Eclipse integrated software platforms if the current specifications do not meet the requirements of the product at the time of a software upgrade.

• All parts necessary to keep the related computers covered under this agreement functioning properly. Consumables are not included.

• Service coverage for both software and hardware elements of the Government-owned ARIA Oncology Information System (OIS) and ECLIPSE Radiation Treatment Planning System (TPS) integrated platforms.

This notice is not a request for competitive quotation. However, if any interested party, especially small businesses, believes it can meet the above requirement, it may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow NCI to determine if the party can perform the requirement. Responses must be received in the contracting office by 12:00 PM EST, on September 20, 2017. All responses and questions must be in writing and faxed 240-276-5401 or emailed to David Romley, Contract Specialist OR via electronic mail at [email protected]. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls will be accepted. In order to receive an award, contractors must be registered and have valid certification in the System for Award Management (SAM) through sam.gov. Reference: N02RC72734-36 on all correspondence.