(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation W91247-09-T-0173 is issued as a Request for Quotation (RFQ).

(iii) This Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-18, effective 1 July, 2008.

(iv) This requirement is unrestricted and only qualified offerors may submit offers. This solicitation is issued under FAR PART 13-Simplified Acquisition Procedures. This requirement is to provide modern, clean and carpeted lodging rooms, meals, conferencing and AV equipment capable of accommodating 50 adults in Myrtle Beach, SC. The North American Industry Classification System (NAICS) code is 721110, size standard is $6.5 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures. Interested persons may identify their interest and capabilities to respond to the requirements.

(v)

CLIN 0001: The contractor shall provide one hundred (33) each clean, carpeted rooms for two nights. Type of Room: Double Occupancy, Check In Date: 06 March 2009, Time In: 3:00 pm, Check Out Date: 8 March 2009. Check Out Time: 12:00 pm, all rooms to be located in the same complex, and will be Non Smoking Rooms.

CLIN 0002: The contractor shall provide adult conference room for two hundred (50) participants to include chairs, and tables for writing activities. Meeting space will be for General Sessions 6 March 3:00pm-6:00pm, 07 March 9:00am-12:00pm and
08 March 9:00am-12:00pm.

CLIN 0003: The contractor shall provide Audio Visual equipment that includes projector screen; wireless lapel mic, 4 channel audio mixer; utilized for adult conference room for a total of 3 sessions

CLIN 0004: The contractor shall provide Adult Breakfast Buffet on 7 March 2009 and 8 March 2009.

CLIN 0005: The contractor shall provide Adult Lunch Buffet on 7 March 2009 and
8 March 2009.

CLIN 0006: The contractor shall provide Adult Dinner on 6 March 2009 and
7 March 2009.

CLIN0007: The contractor shall provide refreshments for the adults during conference room time.

CLIN 0008: The contractor shall provide child conference room for sixty (50) children on 6 March 2009 through 8 March 2009.

CLIN0009: The contractor shall provide snacks for the children during conference room time.

CLIN0010: The contractor shall provide Audio Visual equipment that includes, DVD/VCR and TV for child conference room.

CLIN0011: The contractor shall provide Children Breakfast Buffet on 7 March 2009 and 8 March 2009.

CLIN0012: The contractor shall provide Children Lunch Buffet on 7 March 2009 and 8 March 2009.

CLIN0013: The contractor shall provide Children Dinner on 6 March 2009 and 7 March.





(vi) Performance Work Statement

1. Purchase Request Number: __________________________ Myrtle Beach, SC

2. Check In Date:____6 March 2009_______Time In :___3:00pm__________

3. Check Out Date: ___8 March 2009______Check Out time:__Normal________

4. Number of Rooms:__33 each x 2 days = 66_____Type of Room: ___Double_________

Cost per room $_______ Total $________

5. Conference Rooms, Dates, and Times Needed:

a. 6 March, 2009 from 3:00pm - 6:00pm
b. 7 March, 2009 from 9:00am 12:00pm
c. 8 March,2009 from 9:00am 12:00pm
d. Round tables with writing surfaces, and chairs for 50 participants.

e. Podium.
f. Hotel personnel to set up and break down conference room


Conference Rooms x3 days Total $_______

6. Audio Visual Equipment Needed:__Projection Screen, wireless lapel Mic, 4 channel audio mixer

Total $_______

7. Refreshments for the Adults during conference room time: 50 each x 3 days = 150

Total $_________

8. Total Number of Adult Dinner Buffet During Stay: 50 each x 2 days = 100

Total $_______

9. Total Number of Adult Breakfast Buffet During Stay: 50 each x 2 days = 100

Total $______

10. Total Number of Adult Lunch Buffet During Stay: 50 each x 2 days = 100

Total $_______

11. Audio Visual Equipment for the children

Total $_______

12. Refreshments for the children during conference room time:
50each x 3days =150

Total $_________

13. Total number of Children Breakfast Buffet During Stay: 50 each x 2 days = 100

Total $_________

14. Total Number of Children Lunch Buffet During Stay: 50 each x 2 days = 100

Total $________

15. Total Number of Children Dinner Buffet during Stay: 50 each x 2 days = 100

Total $________



Quote Total Cost $________________

Vendor Information:

Business Name:______________

POC:________________

TAX ID#____________________________DUNS#____________________________

County your business is located in:____________________________


(vii) This requirement is for delivery FOB (Destination) to Fort Bragg, NC. The Period of Performance for this requirement is 6 March 2009 8 March 2009.

(viii) FAR 52.212-1, Instructions to Offerors, Commercial Items. Offeror prices shall be submitted on the Schedule of Supplies and Services listed at item (vi) Performance Work Statement (PWS).

(ix) FAR 52.212-2, Evaluation, Commercial Items. Lowest price determined fair and reasonable. The Government intends to award a contract to the responsible offeror who offers the lowest reasonable price.

(x) The provisions at 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this solicitation. DFARS 252.212-7000, Offeror Representations and Certifications. Commercial Items, are applicable to this requirement. Offerors shall include a completed copy of the aforementioned Representations and Certifications with quote.

(xi) The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. The following FAR clauses identified at paragraph b of FAR 52.212-5 are considered checked and are applicable to this acquisition: (16), (18-20), and (33).

(xiii) The clause at 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration, applies to this acquisition. Any resulting contract will be paid using the Wide Area Work Flow (WAWF) system at https://wawf.eb.mil/. The following sub-paragraphs identified within DFARS clause 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, are considered checked and are applicable to this acquisition: DFARS 252.232-7003 Electronic Submissions of Payment Requests. Additionally the following clauses and provisions are added to this combined synopsis/solicitation and considered applicable to this acquisition: 252.204-7003, Control of Government Personnel Work Product; 252.204-7004 (Alt A), Central Contractor Registration; and 252.225-7000, Buy American Act--Balance of Payments Program Certificate. Award can only be made to contractors registered in the Central Contractor Registration web page, http://www.ccr.gov.

(xiv) The Defense Priorities and Allocation System (DPAS) is not applicable to this acquisition.

(xv) There are no Numbered Notes that apply to this acquisition.

(xvi) Quotation submission shall be forwarded by Tuesday, 10 February 2009, 12 Noon Local Eastern Standard Time, via e-mail Nicole Martin at [email protected] or by fax 910-396-7872.

(xvii) The assigned Contract Specialist is Nicole Martin, and can be reached at [email protected].

Bid Protests Not Available