G
Interested firms responding to this Sources Sought Notice must provide a capability statement that displays the following:
(a) Microsoft Word or PDF file in 12 point font
(b) DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc) pursuant to the applicable NAICS code)
(c) Technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses
(d) Staff expertise, including their availability, experience, and formal and other training;
(e) Current in-house capability and capacity to perform the work;
(f) Prior completed projects of similar nature;
(g) Corporate experience and management capability; and
(h) Examples of prior completed Government contracts, references, and other related information;
The capability statement should contain enough sufficient detail for the Government to make an informed decision regarding your capabilities; however, the statement should not exceed 6 pages (excluding attachments.)
All capability statements must be submitted electronically no later than 9:00am eastern time on April 3rd, 2015 to Maryann Carroll, at [email protected].
Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.
Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
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DRAFT STATEMENT OF WORK
A. Background
The Exhibition Program at the National Library of Medicine conducts original scholarly research and asset research as it relates to its exhibitions at the National Library of Medicine. These exhibitions are based on the Library's collection and loaned artifacts and cover a wide range of topics related to the social and cultural history of science, medicine, and technology. Projects produced by the Exhibition Program are lively and informative while enhancing the public and scholarly awareness and appreciation of the National Library of Medicine's collections.
The Exhibition Program promotes public education about science, medicine, and history through its creation of exhibitions and broadens the Library's audience by traveling those exhibitions to institutions around the country. As part of current and future traveling exhibitions, the Exhibition Program will require customer service and logistical support.
B. Purpose and Objectives of the Procurement
The traveling exhibition coordinator will work closely with the Exhibition Registrar/Manager of Traveling Exhibitions to adapt and create supporting materials for traveling exhibitions, contact potential host venues to assess interest, create and manage tour schedules, arrange for transportation, troubleshoot, and provide customer service.
C. Vendor's Requirement
The traveling exhibition coordinator shall provide all services related to providing comprehensive customer
service and logistical assistance for the Exhibition Program's traveling exhibitions.
These tasks will be conducted on-site at the National Library of Medicine a minimum of four days a week
for eight hours per day under the supervision of the Exhibition Registrar/Manager of Traveling Exhibitions.
Individual will be responsible for maintaining written and phone communication with potential host
institutions and confirmed bookings regarding all aspects of traveling exhibitions. These responsibilities
include assessing interest in hosting the traveling exhibition; confirmation of bookings and shipping;
tour schedule maintenance including updates to web site; exhibition installation support and
troubleshooting; compiling and distributing exhibition information packets, press release descriptions, and
promotional images; maintaining exhibition surveys and other documents related to each host institution;
summarizing program activities on a quarterly basis in a report; refurbishing exhibitions and hardware.
Documentation and reports will be prepared so as to conform to Section 508 accessibility requirements
(1194.41). Common application checklists are available at
http://www .hhs.gov/web/508/accessiblefiles/checklists.html
D. Personnel requirements include
The candidate should have a minimum of 5 years of experience working with museum exhibits with some museum registration experience including working with and maintaining exhibit contracts and documents, organizing shipping, contact with vendors, providing exhibitor support, and establishing and maintaining schedules. Experience working with the public and providing "customer" or exhibitor support.
Vendors should submit a resume and/or narrative description of their qualifications and specific past experience demonstrating the following requirements for the position:
Qualifications
• Practical experience in museum registration and practices including contracts and forms; exhibition checklists and databases; management of lists and documentation
• Experience and knowledge of museum exhibit development and installation
• Knowledge of and experience with visitor and customer service
• Excellent organization skills
• Excellent communication skills, both verbal and written
Past Experience
• Work with museum registrars or exhibitions department
• Maintaining schedules and documents related to projects
• Work with the public providing customer service
• Experience completing and compiling documents and reports
• Experience with project-specific websites
E. Government Responsibility
NLM will provide:
• Overall direction and management
• Guidelines, instructions and background information on performing required tasks
• Review and approval of all work and tasks
F. Reporting Requirements and Deliverables
Reports, deliverables and timetables will be identified during the duration of the award. Informal weekly progress reports are required. Quarterly summary reports are required.
G. Period of Performance
The overall period of performance will run from approximately June 1, 2015 to February 29, 2016 with the possibility for three more option periods.
H. Program Management and Control Requirements
The Exhibition Registrar/Manager of Traveling Exhibitions will work directly with the vendor in providing feedback for each deliverable. The vendor will submit quarterly summary reports to the Exhibition Registrar/Manager of Traveling Exhibitions. The Head of the Exhibition Program will serve as the project officer and the Exhibition Registrar/Manager of Traveling Exhibitions will serve as deputy project officer when the project officer delegates.