Combined Synopsis/Solicitation
Solicitation Number: FA461323Q0023
Purchase Description: Trane Chillers

1.  This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov website as a 100% Small Business Set-Aside.

2.  The 90th Contracting Squadron is issuing this combined synopsis/solicitation,  FA461323Q0023, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business standard of 1,250 Employees.

3.  The Government intends to award a Firm Fixed-Price Contract. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2023-04 effective 2-Jun-23, Defense Federal Acquisition Regulation Supplement DFARS Change Number 06/09/2023 effective 9-Jun-23 and Department of the Air Force Federal Acquisition Regulation Supplement DAFAC 2023-0707 effective 7/7/2023.

4.  DESCRIPTION OF ITEMS/SERVICES: All CLINs F.O.B. Destination.

This is a TRANE U.S. Inc. Brand Name requirement. Quotes must be TRANE brand chillers to be technically acceptable.

RFQ questions due:     2:00 P.M. Mountain Daylight Time on 6 September 2023
RFQ quotes due:     2:00 P.M. Mountain Daylight Time on 11 September 2023,
Email to:         [email protected] and [email protected] 

5. Price Volume

CLIN    Description    Qty    Unit    Unit Price    Extended Amount
0001    Trane Air-Cooled Series CGAM Scroll Packaged Chiller
60 hertz, 230 volt 3 phases, 40 nominal tons
and First Year Refrigerant Warranty for B65 & B222
Must meet all requirements outlined in the attached Salient Characteristics, corresponding to “CLIN 0001”    2    EA        
0002    Trane Air-Cooled Series CGAM Scroll Packaged Chiller
60 hertz, 460 volt 3 phases, 80 nominal tons
and First Year Refrigerant Warranty for B1292
Must meet all requirements outlined in the attached Salient Characteristics, corresponding to “CLIN 0002”    1    EA        
0003    Shipping, Trane Certified Start-Up 
Must meet all requirements outlined in the attached Salient Characteristics, corresponding to “CLIN 0003”

    1    EA        
Total Amount    

Company Name    
Address    
City, State, Zip    
Point of Contact (Name)    
Email    
Telephone    
CAGE Code    
DUNS    
Socioeconomic Status
(SB, WOSB, HUBZone, etc.)    
SAM Expiration    
Estimated Delivery Time    
Payment Terms    
Warranty    

Attachment 1: Salient Characteristics
Attachment 2: Brand Name J&A
Attachment 3: Provisions and Clauses

Submission Requirements

Price Requirements:

Fill in all information on page 2 of this document (above). Submit this completed
document as the Price Submission. Word copy of this Combo is included for convenience.

NOTE: Failure to provide a Price Submission in the format requested may be grounds
for rejecting the quote altogether as it creates an undue administrative burden.

Technical Requirements:

As a minimum, quotes must show a technical description of the items being offered in
sufficient detail to evaluate compliance with the requirements in the solicitation. This may
include product literature, or other documents, if necessary.

Technical documentation must include the Model/Part Number of proposed product.
Absence of technical information or omission of key details is grounds for deeming the quote
technically unacceptable.

    Delivery of all products including start-up must be 260 calendar days or less.

QUOTES MUST BE SENT TO [email protected] and [email protected] AS STATED ABOVE.

6.  Per FAR Subpart 4.1102, offerors are required to be registered in System for Award Management (SAM) at the time an offer is submitted. Failure to do so will result in the offer being deemed ineligible for award.

7.  APPLICABLE FAR CLAUSES:

a.  All applicable Provision/Clauses can be found in Appendix A – Provisions and Clauses. The following are instructions and evaluation factors pulled from the Provision/Clauses document specific to this combined synopsis/solicitation for easier viewing for the vendor.

8.  FAR 52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS -- Commercial Items 

(m)
a.  Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

b.  After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate. 

c.  The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and 
“quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order. 

d.  The Government will consider all quotes that are timely received and may consider late quotes. 
Failure of a quote to address any items required in the submission package may make a quote 
Unacceptable.

e.  Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows: 

(n)  In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:

(a) Price quote which identifies the requested item(s), unit price inclusive of shipping (if any), and extended price. 

(b)  Total Firm Fixed price 

(c)  Any Discount Terms 

(d)  Estimated time of delivery 

(e)  Technical Submission Requirements: Quoter to provide documentation or descriptive literature on commodities characteristics.

(f)  For Parts/Supply buy, the quote shall contain a description including part number and title for each item listed in the solicitation to allow the Government to verify that the quoted parts match the requirements listed in the requirements schedule.

(End of provision)

9.  FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021) 

a.  The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 

(1)  Technical capability of the item offered:  meets the required specifications identified within each CLIN and compliance with Attachment 1 – Salient Characteristics must be met.

(2)  Price:  Award will be made to the lowest price technically acceptable quote. No additional 
information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror (if required) to determine the reasonableness of the offered prices.

(b)  A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(3)  Contractor Responsibility:  A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award.  Responsibility is described in Federal Acquisition Regulation (FAR)Subpart 9.1, “Responsible Prospective Contractors.”

(End of Provision)

10.  AFFARS 5352.201-9101 AFGSC Ombudsman (OCT 2019)

a.  An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b.  Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c.  If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Operating Location – Global Strike (AFICC/KG OL-GSC) via the following e-mail workflow address: [email protected]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

d.  The ombudsman has no authority to render a decision that binds the agency.

e.  Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

11. 5352.242-9000 Contractor Access to Air Force Installations
a. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.
b. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and obtain a vehicle pass.
c. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.
d. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.
e. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.
f. Failure to comply with these requirements may result in withholding of final payment.

ATTACHMENT:
Attachment 1: Salient Characteristics
Attachment 2: Brand Name J&A
Attachment 3: Provisions and Clauses