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IFCB Posted : Dec 15, 2021 Bid Deadline : Wednesday, Jan 26, 2022 Questions Due By : Friday, Dec 24, 2021 Applicant Address : Timpson, TX 75975 IFCB ID : 220008217 IFCB Requirements : · All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted. · LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. · LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid. · DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified. · The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. Services and Equipment Requested : Category One: Leased Wide Area Network Circuit – Two connections any delivery/technology type. Leased dark fiber bidders should bid 6 fiber strands. Lit leased fiber bidders should bid 10 GB. A map of the building locations is available for download with this IFCB. These connections will be from the hub site located at the Elementary School server room 31°54'22.8"N 94°23'22.4"W to the following locations: 1. Admin building 31°54'23.7"N 94°23'26.5"W 2. Maintenance Building 31°54'13.6"N 94°23'19.1"W LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Vendors must bid all connections. If vendors submit a bid missing any connection, we will consider your bid incomplete and disqualify your bid. Self- Provisioned Network - The district will accept bids for any type of technology that can achieve their connectivity goals including fiber, wireless, purchased radio/wireless bridges, etc. A map of the building locations is available for download with this IFCB. These connections will be from the hub site located at the Elementary School server room 31°54'22.8"N 94°23'22.4"W to the following locations: 1. Admin building 31°54'23.7"N 94°23'26.5"W 2. Maintenance Building 31°54'13.6"N 94°23'19.1"W Category 1 Network Equipment- Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switch 2 Unifi USW-Pro-48-PoE GBIC, Modules, Transceivers 4 UF-SM-10G-S DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified. Operations and Maintenance services – Two connections, from these connections will be from the hub site located at the Elementary School server room 31°54'22.8"N 94°23'22.4"W to the following locations: 1. Admin building 31°54'23.7"N 94°23'26.5"W 2. Maintenance Building 31°54'13.6"N 94°23'19.1"W Category Two: INTERNAL CONNECTIONS Installation needed for SM fiber cabling. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Cabling Approx. 100 Ft SM Fiber from Elementary School server room (MDF) to Elementary School book room (IDF) Cabling Approx. 400 Ft SM Fiber from Elementary School server room (MDF) to Middle School Gym Cabling 9 UC-DAC-SFP+ Racks 1 TrippLite SRW12USDP Racks 1 TrippLite SR42UB Switches 8 Ubiquiti USW-Pro-48 PoE Switches 2 Ubiquiti USW-Pro-Aggregation Modules, GBIC, Transceivers 4 UF-SM-10G-s UPS/Battery Backup 3 Cyber Power PR3000LCDRTXL2UN NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: Switches must be compatible with existing Unifi switches. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. TIMPSON_C1_COVER_PAGE.pdf TIMPSON_C2_COVER_PAGE1.pdf MAP.png 2022_C2_Bidding_Instructions126.pdf

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