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QUALIFICATION REQUIREMENTS AND EVALUATION CRITERIA:
EDUCATIONAL REQUIREMENTS: - Contractor must have a Bachelor's degree from an accredited institution
- Must have good comprehension of oral and written English
PLEASE SUBMIT YOUR APPLICATION AND YOUR BID PER UNIT (FOR THE BASE PERIOD AND BOTH OPTIONS) NLT 3 Sept 2012 TO 52ND CONTRACTING SQUADRON, VIA FAX - ATTN: Eric Schaffstein at 011-49-6565-61-9542 OR E-MAIL [email protected].
If you have any questions/concerns, please contact Eric Schaffstein at 011-49-6565-61-9542
PRICING INFORMATION SHOULD BE FORMATTED AS FOLLOWS:
CLIN 0001 (BASE PERIOD _____________ PER MONTH (X12 MONTHS)______________ PER YEAR
CLIN 1001 (OPTION 1) _____________ PER MONTH (X12 MONTHS)_______________PER YEAR
CLIN 2001 (OPTION 2) _____________ PER MONTH (X12 MONTHS)_______________ PER YEAR
PERFORMANCE WORK STATEMENT(PWS)
Non-Personal Services Contract for Geilenkirchen Base Education Center
Test Administrator
1. DESCRIPTION OF SERVICES: Non-personal services in support of U.S. Air Force voluntary off-duty education program to include the Defense Activity for Non-Traditional Education Support (DANTES), Air Force Professional Military Education (PME) testing programs, academic institution distance learning, Air Force Institute for Advanced Distributive Learning, Defense Language Proficiency testing programs, select certification and licensing exams, and any other testing required by the Air Force but not administered by the local military test control officer.
Contractor/test administrator shall receive, store, safeguard, administer, and inventory test materials in accordance with specific guidance from the Test Control Officers' established directives, instructions, and testing procedures. The contractor must conduct him/herself in such a manner that there is no externally imposed stress on the examinees and must ensure that the test environment is distraction free. The contractor must maintain close and continuing contact with the Education Center Staff to ensure a high degree of professional understanding, cooperation, and liaison supportive to the mission of the Flight.
2. MINIMUM EXPERIENCE: Contractor must understand the administrative procedures of the Defense Activity for Non-traditional Education Support (DANTES) and the Extension Course Institute (ECI) testing programs. Contractor must have a Bachelor's degree from an accredited institution and experience in the administration of college entrance examinations and proficiency examinations. Interpretation of test results is not required. Knowledge of/experience with standardized educational and military testing programs is highly desirable. Contractor must have at least minimum computer skills to administer electronic testing as required. Knowledge of/experience with AF terminology, office procedures, and education programs plus familiarity/facility with WINDOWS XP, Microsoft Word, PowerPoint, Excel and Access is highly desirable. Resumes and transcripts shall be submitted with bid packages to the base contracting office.
The contractor must be familiar with the most current instructions contained in the DANTES handbook/updates, ECI catalog and specific instructions provided across a variety of test types (including computer-based) as made available to the Education Services Center by the distributing agency. Computer based training and exam to become an Alternate Test Control Officer (ATCO) will be accomplished prior to assuming full responsibilities, and not later than 14 days after award of the contract. The test will be conducted at the Education Center, Bldg 89, Geilenkirchen AB, GE and will be taken at least once every 5 years (or more frequently based on updated material at the discretion of the Test Control Office (TCO) while on contract. The contractor must pass the exam with a score 100%.
3. DEFINITION OF SESSION: A testing session normally, but not always, completed within 4 hours, i.e. 0800-1200 and 1200-1600, including preparation, certification, test administration, disposition of testing materials, and inventory maintenance activities. Authorized examinees who may be tested include active duty military, dependents of active duty U.S. military personnel; DOD, NAF and DODDS civilians, and US military retirees, plus adult dependents of same. Exact days and times of service may be jointly determined by contractor and government in advance and may be modified by mutual agreement according to changing program needs. Contractor will arrive at least 15 minutes prior to start of test session to insure sessions begin promptly and will provide constant visual supervision throughout the entire session. Changes to the test schedule must be approved by the Education Services Officer and must be advertised at least 2 weeks in advance. If a scheduled test session must be canceled due to emergency, the test administrator, to allow time to contact and reschedule those registered, must provide a 24-hour notification prior to the start of the session. Tests are not scheduled on Federal holidays or when neither the TCO nor the ATCO is available to be present during testing. Contractor will be required to pull daily rosters and check appropriate data systems to ensure eligibility prior to session start time. This may be accomplished the day before.
4. PAYMENT INFORMATION: US Government payment for each session called for and satisfactorily delivered will be made at the agreed session price provided a minimum of 3 tests are scheduled. Calls for sessions may be made informally by the Base Education Officer, canceling calls when fewer than 3 appointments are scheduled. Payment is on a per unit basis, with a unit being a four hour block. Contractor will be required register with and submit monthly invoices through, Wide Area Work Flow (WAWF). In addition to submitting invoice through WAWF, contractor will submit a hard copy log to Education Services Officer (ESO). Invoices will not be approved for payment without copy of testing log. Payments will be generated through DFAS, usually within 30 days of ESO approval of invoice in WAWF.
5. SECURITY GUIDELINES: Provisions of AFI-36-2306 and the DANTES Examination Program Handbook and AETCI 36-2208 Job Site Training apply. Inventory maintenance of stocked tests is the responsibility of the contractor. Tests and examinations will be safeguarded in accordance with applicable directives and instructions. Loss or compromise of any accountable material due to contractor negligence may be grounds for cancellation of the contract.
(a) The safe in which testing materials are stored is to be used exclusively for examinations. The safe contents should be maintained in a systematic, neat and orderly arrangement. Only the DANTES Test Control Officer, Alternate Test Control Officer, and the Test Examiner have access to the safe combination.
(b) Upon receipt of testing materials, each test will be accounted for by booklet serial number/disk and test number in the test log. DANTES exams must be inventoried upon receipt and test serial and part numbers entered into the Air Force Automated Education Management System (AFAEMS) Test Inventory database, ensuring that entries are made no later than the first duty day after tests are received. After inventory is complete, testing materials will be stored immediately in the testing safe.
(c) All DANTES and other test materials are controlled items and are to be handled in such a manner as to prevent loss, theft, or compromise. All applicable directives pertaining to the administration of DANTES examinations will be observed. The contractor will view the DANTES Test Security video annually. Under no circumstances are DANTES examinations to be destroyed by the contractor. Disposition of all other tests will be in accordance with published guidance and the specific instructions of the TCO/ATCO.
(d) Inventory contents of the safes (accountable DANTES and AFIADL materials) weekly. Assist TCO/ATCO and JST POC with weekly, monthly and quarterly inventories and with quarterly reports. Complete safe and test office security forms at close of each test session. Ensure no money, supplies, forms, envelopes, inventories, brochures or booklets are stored in the safe.
(e) Lock the safes and testing office doors and windows before leaving the testing office. Ensure desks and room are clean and ready for the next session.
6. SPECIFIC TASKS: The Test Administrator is responsible for administering the following categories of tests to eligible military and civilian personnel and their dependents as authorized by DANTES, AFIADL, AETC and local regulations (NOTE: additional tests may be added as needed):
All DANTES-approved examinations (to include but not be limited to): college entrance exams (ACT, SAT); tests for college credit (CLEP, DSST, Excelsior College Exams, GRE Subject); professional certification exams (PRAXIS, ASE).
All AFIADL course examinations including but not necessarily limited to those for Courses 12, 14, AWC, ACSC and SOS.
c. Tests specifically required by an education institution not on base for course completion, for admission or for course enrollment, including placement tests.
d. Any test required by the Air Force that is not normally administered through the local military test control officer.
e. Other tests used in local advisement or guidance programs, to include career assessment and interest inventories, as requested by the ESO.
f. Contractor is responsible to find a substitute for testing, however if a substitute test proctor is needed the contractor will train a replacement with the concurrence of the Education Services Officer (ESO).
7. ADMINISTRATION GUIDELINES:
(a) Contractor will assure that each examinee presents official, positive identification before being admitted to testing. Entries into the test log will be completed for each test administered. Before examinees begin a test, they should be advised of the following:
a. The time limit for the specific tests (if applicable).
b. That the tests as well as the answer sheets are controlled items, and each examinee is accountable for them.
c. No help on test questions will be given or received.
d. No written information about the test will be removed from the testing room.
(b) The contractor will issue the materials necessary for the test administration: test booklet, answer sheet, pencils, eraser, and scratch paper. Any scratch paper used during the testing session will be collected and destroyed or forwarded to the appropriate DANTES contractor for disposal, if so directed. For computer-based testing appropriate equipment will be checked and prepared to initiate testing.
(c) Other materials such as a slide rule, calculator, reference tables, etc., will be supplied by the examinee only when specified by the instructions in the test booklet.
(d) Only one test is to be issued to an examinee at one time.
(e) When testing is completed, the contractor will collect all materials issued, check the test booklet for marks, review the answer sheet to ensure the accuracy of all requested information, sign or initial the log, and enter the time that the test was returned. The completed answer sheet will then be processed for transmittal. For computer-based testing contractor will confirm that data files are present and will follow appropriate procedures for storing maintaining and transmitting materials/data.
(f) Prepare completed answer sheets, tests, checks/money orders, and any unused tests that may need to be returned, for mailing to the various testing agencies, according to the instructions for each type of test. All documents required for mailing will be fully completed by the contractor, except for the TCO/ATCO signature, prior to final check and sealing by the TCO/ATCO. Each package will be doubled wrapped and sent via certified/registered mail to the appropriate examination agency.
8. If an examinee is observed cheating or attempting to cheat, the contractor will immediately notify the Test Control Officer of the name of the examinee, any other individuals involved, and the name of the test. After the test session, the contractor will impound the test booklet and the answer sheet of those individuals involved pending further investigation.
9. Contractor will insure that each examinee is served in a professional, courteous, and timely manner.
10. Preparation of semi-annual reports of testing activity and inventory as directed by the Test Control Officer is the responsibility of the contractor.
11. The contractor is responsible for the preparation and distribution of quarterly inventories and the preparation of monthly inventories and logs of all tests in stock. DANTES and ECI inventories will be updated after each testing session.
12. The contractor will assist the Test Control Officer(s) in preparing the testing function for regulatory inspections.
13. Prepare DANTES order forms for TCO/ATCO signature and advise of under or over-stocking of any test related item. Ensure adequate numbers of tests and answer sheets are maintained at all times based on prior usage patterns, student inputs and TCO recommendations.
14. Notify students when tests have arrived, if needed.
15. CANCELLATION: The contractor or the Education Services Officer may cancel this agreement at any time. Either must provide a two-week written notice of cancellation
16. OPTION YEARS:
a. First period of contract shall be from Sept 2012 until Sept 2013 plus two (2)one-year option periods anticipated.
b. Exercising of option periods is in accordance with FAR Clause 52.217-9, Option to Extend Terms of the Contract.
17. GLOSSARY OF TERMS: Commonly used military and education-related acronyms, abbreviations and definitions with which contractor must be familiar:
AEA Assistant Education Advisor
NPSC Non-Personal Services Contract (covers each contract position)
SOW Statement of Work (position description and responsibilities)
D&B# (DUNS) Dunn and Bradstreet Number (must obtain prior to registering as gov
contractor)
BPA# Blanket Purchase Agreement Number
BESC/BESP Base Education Services Center/Base Education Services Program
BTES Base Training and Education Services
BEPAC Base Education Plan and Advisory Committee
ESS Education Services Specialist
ESC Education Services Center (BTES)
ET Education Technician
TE Test Examiner
MAJCOM Major Command (major divisions within the Air Force)
ACC Air Combat Command (HQ at Langley AFB, VA)
AFSPC Air Force Space Command (HQ at Peterson AFB, CO)
AETC Air Education and Training Command (HQ at Randolph AFB, TX)
AMC Air Mobility Command
AFMC Air Force Material Command
PACAF Pacific Air Forces (HQ at Hickam AFB, HA)
USAFE United States Air Forces Europe (HQ at Ramstein AFB, GE)
AFSOC Air Force Special Operations Command
AFRC Air Force Reserve Command
ANG Army National Guard
DANTES Defense Activity for Non-Traditional Education Support
TCO Test Control Officer
ATCO Alternate Test Control Officer
CLEP College Level Examination Program (test for credit)
DSST DANTES Subject Standardized Test (test for credit)
GED Tests of General Education Development (high school equivalency
exam)
SAT Scholastic Aptitude Test (undergraduate entrance exam)
ACT American College Test (undergraduate entrance exam)
GRE Graduate Record Exam (graduate entrance exam--only subject tests
on base)
GMAT Graduate Management Admissions Test (specialized graduate
entrance exam)
MAT Miller Analogies Test (graduate entrance exam)
GED Tests of General Education Development (high school equivalency)
SII Strong Interest Inventory
PRAXIS National Teacher Certification Exam (Includes general and subject tests)
TTT Troops to Teachers program (see DANTES web site)
TA Tuition Assistance (military)
CTA Civilian Tuition Assistance (available to permanent ACC civilians only)
TA Cap Annual per person limit of $4500 (set by Congress for all Services)
SH Semester Hours
QH Quarter Hours
AFAEMS Air Force Automated Education Management System
SOC Servicemen's' Opportunity College (All on base schools are SOC members)
CCAF Community College of the Air Force
DE Distance Education
DL Distance Learning
PME Professional Military Education
ECI Extension Course Institute (former name for AFIADL)
AFIADL AF Institute of Advanced Distributed Learning
AFIT Air Force Institute of Technology
ALS Airman Leadership School
FTAC First Term Airman Center
NCOA Noncommissioned Officers Academy
SNCOA Senior Noncommissioned Officers Academy
Course 12, 14 SNCOA by computer assisted distance-learning program
SOS Squadron Officers School (required PME for AF Captains)
ACSC Air Command and Staff College (required PME for AF Majors)
AWC Air War College (required PME for AF Lt Colonels)
ECE Excelsior College Exams (popular external degree program)
ERAU Embry Riddle Aeronautical University (2, 4 and MS/MBA degrees on
base)
VA Veterans Administration
VEAP Veterans Educational Assistance Program (no longer open to new
depositors)
MGIB Montgomery GI Bill (covers most AD personnel unless they declined
it)
AECP Airman Enlisted Commissioning Program
AFROTC Air Force Reserve Officer Training Corps
SOAR Scholarships for Outstanding Airmen to ROTC
POC-ERP Professional Officer Course-Early Release Program (requires 2ys
college)
AFA Air Force Academy
LEAD Leaders Encouraging Airman Development (for AFA or AFA Prep
School)
OTS Officer Training School (requires completed 4 year degree)
AD Active Duty
PCS Permanent Change of Station (leaving current base)
PCA Permanent Change of Assignment (changing jobs but remaining at
current base)
TDY Temporary Duty (involves official orders sending the person
elsewhere)