Contract Specialist: Robin Fafiade   

Phone: 614.692.8503                                            

Email: [email protected]                              

Fax Number: 614.693.1617

Address:                DLA Land and Maritime SAPD-ZBC

High Demand /Readiness Branch Team 1

 The Defense Supply Center, Columbus (DSCC) is considering a solicitation and subsequent Award of an Indefinite Quantity Contract (IQC)* for the following item listed below.  As a potential supplier of this item, we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation.  

*Indefinite Quantity Contract (IQC):  These contracts are intended for use with items for which recurring demands are anticipated, and as a means of reducing the time and expense required to solicit and make repetitive individual awards.  Establishment of an IQ Contract (called a “Basic Contract”) will permit future Purchase Requests to be awarded by issuing a delivery order against the basic contract.  All terms, conditions, and pricing are negotiated/awarded up front with the basic, allowing the delivery order to be issued quickly.  Most contract terms will be for one year with the possibility of four option years.  The items on the contract will be ordered on each delivery order (DO) within stated minimum and maximum quantities, and on an as needed basis.  The delivery order quantities are estimated based on previous and forecasted demands, and the contractor will be guaranteed a minimum quantity as specified in the contract.

I.      GENERAL INTEREST QUESTIONS:

1.       Please check your companies size and status:

 Large or  Small Business                  /                Manufacturer or  Dealer

2.       Approximately how many employees do you currently have? ____________

3.       Do you have a parent company?    YES    NO

4.       If YES to #3 above approximately how many employees does your parent company have? ___________

5.       If you are a Dealer/Distributor are you independent from the OEM? 

 YES (Example: if you have reliable access to the OEM’s products and can set your own price)         

If YES: Based on sources in table above, list the OEM(s) that you are independent from:

__________________________________________________________________________________________

__________________________________________________________________________________________

 NO (Example: the OEM has strict control over the resale prices the dealers can charge)

6.       If you are a dealer for the actual manufacturer of these items, who is the manufacturer and approximately how many employees does the manufacturer have?

__________________________________________________________________________________________

__________________________________________________________________________________________

**Note:  For contracts estimated over $700,000.00, Cost or Pricing Data “may” be required. 

**Note:  The value of the contract is based on the Contract Maximum dollar value that is in the Contract Limitations clause of a solicitation.  This Contract Maximum is based on the estimated value of all contract years combined (base year plus option years) and is then inflated to allow for a possible increase in annual demands over the life of the contract.  

7.       Are you and your subcontractors (if applicable) capable of providing cost and pricing data on a potential Indefinite Quantity Contract (IQC)?   YES    NO

**Note:  For “Dealers/Distributors” -- If cost or pricing data were required for the contract, the manufacturer is the subcontractor and would also be required to submit cost or price data if your purchase price from the manufacturer exceeds the $700K as stated above.

8.       Is your company interested in pursuing a Long-Term Contract for any or all of these items?    YES    NO

9.       If NO to #8 above and/or to specifics NSNs, please explain why below:

__________________________________________________________________________________________

__________________________________________________________________________________________

10.    How many option years would you be willing to accept?   0     1     2     3     4

11.    If less than 4 to #10 above please explain why below:

__________________________________________________________________________________________

__________________________________________________________________________________________

**Note:  It is the intention of the Government to include    “BASE contract  Years”, and  2 possible  “Option Years.”

For Example: “1^st option year” (or 2^nd actual year of contract), “2^nd option year” (3^rd actual year of contract, etc.)

12.    Do you carry these items in your inventory?    YES    NO

13.    Are these items quantity sensitive?     YES     NO

14.    Do these items contain hazardous material?     YES     NO

15.    Do you deal through Dealers/Distributors or do you prefer to deal with the Government?     Dealer     Gov’t

16.    What quantity ranges would result in better pricing of the items you are able to supply? (We will consider your recommendations if it is within our demand forecast)

Qty Range 1: _________________

Qty Range 2: _________________

Qty Range 3: _________________

Qty Range 4: _________________

II.      COMMERCIAL QUESTIONS:

1.       Are any of these items Commercial Items per FAR 2.101(b)?   YES    NO

2.       If YES to #1 above are these items Catalogs/Price Listed?   YES    NO

3.       If YES to #2 above can you supply us with a copy of your Price List?   YES    NO

4.       If NO to #1 above are these items modified items of a type available in the commercial market place (Meaning these items do not have to be identical, but are closely related)?   YES    NO

5.       If NO to #4 above do these items have minor modifications of a type not customarily available in the commercial market place (Example: minor modifications means the items needs to retain a predominance of non-governmental functions or essential physical characteristics)?   YES    NO

6.       If NO to #1 above – if these items are not currently in the commercial market place, will these items be available in the commercial market place in time to satisfy the government’s delivery requirements on this project?   

 YES    NO

7.       If YES to #1 above can you provide commercial sales history, listing in catalogs or brochures, known established price list to commercial market place, availability or announcement to the general public?  

 YES    NO

III.      FOB POINT QUESTIONS:

1.       There is a possibility that this proposed IQC solicitation will be issued under DLA’s new initiative The First Destination Transportation (FDT) program.  The FDT program transportation will allow inspection and acceptance at destination when the contract terms  are free on board (f.o.b) origin. In such cases, the Government shall take responsibility for shipment of the material from origin. Would your company consider pricing based on Fob Origin?    YES    NO

2.       Does your price typically include FOB Destination?    YES    NO

3.       Would FOB Destination impact the price compared to FOB Origin?    YES    NO

4.       If YES to #3 above what is the impact on price (Example: Estimated percentage of increase in price)?

 __________________________________________________________________________________________

__________________________________________________________________________________________

5.       If NO to #3 above does this mean the price for FOB Destination and FOB Origin would be the same?

 YES    NO

 __________________________________________________________________________________________

__________________________________________________________________________________________

IV.      ZONE QUESTIONS:

1.       If this solicitation is FOB Destination, would the government incur savings if unit prices were based on various shipping destinations (zones) within the US?    YES    NO

2.       Will the  NSN on this project significantly impact Shipping Prices (Example: size, weight or unique packaging  requirements that may be specific to this NSN)?    YES    NO

3.       If YES to #2 above please list what the impact would be (Example: percentage of increase in price and small description of unique requirement):

__________________________________________________________________________________________

__________________________________________________________________________________________

4.       Would you typically provide the same price for anywhere in the US?    YES    NO

5.       If NO to #4 above how does the location impact the  difference in Price?

 __________________________________________________________________________________________

__________________________________________________________________________________________

6.          What is the difference in price (estimated percentage of increase)?

__________________________________________________________________________________________

__________________________________________________________________________________________

7.       If this solicitation is FOB Destination, would you prefer to provide pricing for one or multiple zones (Please choose one):

 One Zone    Multiple Zones

V.      DELIVERY QUESTIONS:

1.       Would you require phased delivery for quantities above the QFD quantity (Note that delivery orders could be for quantities up to the DO Maximum usually 4 x the QFD quantity. The requirements are for DLA Direct items)?    YES    NO

2.       What would the Max QTY be if you could deliver within the PLT: ____________________________________

3.       Would a minimum delivery order quantity and/or dollar value apply to these NSNs?   YES    NO

4.       If YES to #3 above please list the applicable minimums for each item and please complete the estimated deliveries per items above.

VI.      OTHER MISCELLANOUS QUESTIONS:

1.       Can you provide STD-COM PKG with MIL-STD-129 Markings?    YES    NO

2.       Do you have any other NSNs, ideas, or comments for additional “family” groupings?  YES    NO

3.       If YES to #2 above please explain why: _________________________________________________________      

__________________________________________________________________________________________

__________________________________________________________________________________________

4.       Do you have EDI capability?    YES    NO

5.       Are there any materials, metals, etc. that are dominant in these item(s)?   YES    NO

6.       If YES to #5 above please provide the applicable material for each NSN and state what percentage of that item consists of that material.

__________________________________________________________________________________________

1.       Would you prefer to have the pricing to be Firm Fixed Price for base year and all subsequent years?

 YES    NO

OR

2.       Would you prefer to have the base years pricing adjusted based on the Producer Price Index (PPI) EPA?

 YES    NO

3.       If YES to #8 above, do you have a recommended index that is applicable to these items. If so, please provide the index and please provide an explanation as to why you feel it’s a good fit.

__________________________________________________________________________________________

__________________________________________________________________________________________

VII.      FINAL COMMENTS:

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Please Provide Your Company Name & Cage Code: ________________________________________________

Please Provide Your Company Phone, Fax Number, &Email: ________________________________________

 _____________________________________________­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­________________________________________________

Please Provide Your Name & Signature: __________________________________________________________

** Please return the survey by the close of business on 09/11/15 to the contract specialist listed at the top of the page.  If you have any additional comments, please feel free to submit those with this survey.  We sincerely appreciate your time, and thank you for providing this information.