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IFCB Posted : Jan 9, 2024 Bid Deadline : Friday, Feb 16, 2024 Questions Due By : Friday, Jan 19, 2024 Applicant Address : St Clair, MO 63077 IFCB ID : 240012293 IFCB Requirements : · Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If for some reason the system is down before the respective deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. · For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. · Bidder must agree to participate in USF Program (AKA “E-Rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-Rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-Rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-Rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All applicable fees, surcharges, and taxes must be identified on the bid. E-Rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment. · The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bids disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. · DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project. Bids for individual components of the project will be disqualified. Services and Equipment Requested : Category Two: VOLUNTARY SITE VISIT Vendors wishing to bid on internal connections can attend a voluntary site visit on January 18, 2024 at 10:00 am. Vendors will meet at 925 High School Dr., St. Clair, MO 63077. Vendors will check in with Mike Barns. INTERNAL CONNECTIONS Please include installation and configuration costs. Applicant requests bids for 5-year licenses for a quantity of 21 access points. Please indicate on your bid if you’re Aruba certified. No cabling drops are needed for the switches or access points. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 4 Aruba CX 6200F 48G 740W Part#S0M85A Wireless Access Points 105 Aruba 635 Part#R7J28A with 5-year licensing on 21 access points, if required Antennas, Connectors and Related Components 10 Aruba AP-MNT-MP10B Suspended Ceiling Mount 10-pack Antennas, Connectors and Related Components 1 Aruba AP-MNT-MP10D Wall Mount 10-pack NOTE: We are requesting WAP and switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: All access points must be compatible with Aruba 7220 access controller. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bids disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. Managed Internal Broadband Service (MIBS): The district would like MIBS services for the following existing equipment. Applicant requests managed services for all access points to serve 2500 students. Please quote annual cost of 8 hours/month. Please indicate on your bid if you’re Aruba certified. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Firewall Service and Components 1 Fortinet/FortiGate 500E Switches 8 Aruba 2920 Switches 33 Aruba 2930 Switches 3 Aruba 3810 Switches 5 Aruba 5412 Wireless Access Points 100 Aruba 325 Wireless Controller 1 Aruba 7220 Wireless Controller 1 Aruba 7210 DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire project. Bids for individual components of the project will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. St__Clair_C2_COVER_PAGE.pdf 2024_C2_Bidding_Instructions143.pdf

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