Scope of Services SUNY Old Westbury seeks to purchase a comprehensive electronic solution to enable the College to transition our existing faculty reappointment, promotion, and tenure procedures to an electronic modality. Each respondent should include in their proposal how their proposed solution meets the Colleges need for a cost effective solution with ability to accommodate future capacity requirements. Full implantation, ongoing service, support, training and maintenance are also required. Proposal Responses much include information outlined below: Required Functions Confidentiality/Security Ability to Block Printing/Downloads Ownership & Privacy Audit Trials & Record Keeping Report Generation Training & Customer Service Accommodates Current Process Warranty Outline College resources vendor will require. Desired functions Seamless Uploads of Documents Faculty University Awards Provide a detailed project plan. Minimum Vendor Qualifications A. Vendors are to include an Executive Summary that clearly explains how Vendor meets the Technical Specifications set forth in Section 2. B. Vendor must demonstrate experience in providing similar services to higher education clients and must provide references from at least three (3) clients in higher education. RFP Documents Bid documents are available for download on the New York State Contract Reporter Website. Bidders should continue checking the website for any updates/addendums. ( https://www.nyscr.ny.gov ) or by sending a request by email to: James Mwaura Director of Purchasing Email: [email protected] Key Events / Procurement Calendar RFP Release Date: 07/09/2020 Questions/Clarifications from bidders due by: 07/17/2020 Answers/ Addendum provided by the College by: 07/22/2020 RFP due date & Time 07/31/2020 - 2PM Contract Term: 3 Year Contract with an Option to renew for two (2) additional Years for a total of 5 Years. Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 15% Women Owned Sub-Contracting Goal: 15% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Due date:07/31/2020 2:00 PM EMAIL PROPOSALS ACCEPTED UNTIL 2:00PM(EST) ON 07/31/2020 Contract term: 5 Year total County(ies): Nassau Location: 223 Store Hill Road Old Westbury New York 11568

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