This is a Notice of Intent to award a sole source contract under statutory authority, 10 USC 2304(c)(1), set forth in Federal Acquisition Regulation 6.302-1. Only one responsible source and no other supplies or services will satisfy agency requirements. The government intents to award a sole source (See approved sole source justification below) fixed price contract to Hershey Business Systems Inc., 14111 Freeway Dr Ste 100, Santa Fe Springs, CA 90670. If any interested parties can fulfill this requirement, please provide statement of interest to this office NLT 12:00 noon CDST on 12 July 2011. Electronic submissions are acceptable. Direct any correspondence to the 42d Contracting Squadron, Acquisition Flight B, 50 LeMay Plaza South (Building 804), Maxwell AFB, AL 36112-6334, ATTN: 2Lt Angela Frazier, faxed to (334) 953-3543 or 3341, or emailed to [email protected]. ATTACHMENT: SUBJECT: Sole Source Justification, Purchase Request #F2XHC71174A003.

MEMORANDUM FOR 42 CONS/LGCB (Services)

FROM: Community College of the Air Force
100 S Turner Blvd
Maxwell-Gunter AFB AL 36114

SUBJECT: Sole Source Justification, Purchase Request # F2XHC71174A003

1. Description of supplies/services to be acquired:
a. The Community College of the Air Force (CCAF) requires a continuation of annual maintenance and support for the mission-critical Singularity software system. This system is used by CCAF to scan and archive more than 60,000 paper transcripts annually and is a vital part of daily CCAF mission operation. CCAF requires the following deliverables:
CLIN 001: Singularity Site License, Quantity: 1
CLIN 002: Singularity Server Workflow License, Quantity: 61
CLIN 003: Singularity Server User License, Quantity: 316
CLIN 004: Singularity XML Framework License, Quantity: 5
CLIN 005: Singularity SAFEKEEP Server License, Quantity: 1
CLIN 006: Singularity Scan License, Quantity: 1
CLIN 007: Singularity Transcript Module License, Quantity: 1
CLIN 008: Singularity Index Module License, Quantity: 1
CLIN 009: Singularity OCR Client Designer License, Quantity: 1
CLIN 010: Singularity OCR Client Scan License, Quantity: 1
CLIN 011: Singularity OCR Verification License, Quantity: 11
CLIN 012: On-site Maintenance Service, Quantity: 7 Days
CLIN 013: Phone and E-mail Support, Quantity: 1
b. Hershey Business Systems Inc (HBSI, now Hyland Software Inc, HSI) was previously awarded a contract to deliver the web-enabled, enterprise-wide transcript processing and access management system known as Singularity. This software system enables CCAF to automate the processing of approximately 60,000 inbound paper transcripts each year, supporting the CCAF mission of providing more than 17,000 students annually with an Associate in Applied Science (AAS) degree in their career field. This software system integrates with the CCAF Student Transcript Administration and Record System (CCAF-STARS) to facilitate graduation consideration. This software must be licensed annually and maintained through software updates, patches and additional capabilities. As developer and sole owner of the software, HSI is the only provider for this license and the software updates, patches, and additional capabilities required to meet CCAF mission needs as well as the security requirements imposed by the Air Force and Department of Defense.

If the annual maintenance contract is not awarded CCAF will be unable to use the system and will be forced to resort to manual processing requiring civilian personnel overtime charges. This will slow down the transcript evaluation process, resulting in fewer students graduating annually. Since a CCAF degree is required for certain assignments and for promotion to higher enlisted ranks, failure to receive a degree due to the inability of CCAF to process legitimately-provided transcripts significantly harms enlisted career prospects.

c. In FY11 CCAF prepared a major project proposal for Air University (AU) consideration to provide the required system capabilities natively within the existing AU-developed STARS system. Successful completion of this project would result in decommission of the Singularity system and elimination of the sole source support contract. After careful consideration of the costs and benefits of the proposed project, AU has directed CCAF to continue with the existing annual license maintenance contract and will consider the project for funding during FY12. CCAF will additionally continue to monitor on-going advancements and design innovations in the commercial computer software industry for future changes.

2. Statutory Authority Permitting Other Than Full and Open Competition:
This requirement is issued pursuant to 10 USC 2304(c) (1), as set forth in FAR Part 13.106-1(b), "For purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization)."

3. Required delivery date for supplies or the period of performance for services.
The required delivery date for this contract will be 1 July 2011.

4. Total estimated value of this requirement is $83, 180.23.

5. The information provided above is certified as complete and accurate. Any additional questions may be directed to the undersigned at 649-5150.

//ORIGINAL SIGNED//
TIMOTHY W. ALBRECHT, Lt Col, USAF
Commandant

Approved:

//ORIGINAL SIGNED//
GAIL A. SOSA Contracting Officer
//ORIGINAL DATED: 6 July 2011//

Bid Protests Not Available