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IFCB Posted : Nov 9, 2020 Bid Deadline : Tuesday, Dec 22, 2020 Questions Due By : Friday, Nov 20, 2020 Applicant Address : Sanger, TX 76266 IFCB ID : 210003636 IFCB Requirements : · All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified. · The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-D: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-D: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-D: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. · DISQUALIFICATION FACTOR BMIC PROJECTS E AND F: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION BMIC PROJECTS E AND F - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. Services and Equipment Requested : Category 1 Network Equipment: Type of Equipment Quantity Vendor Should Bid Preferred Make/Model Antennas, Connectors and Related Components 14 Cisco 10 GB SFP or functional equivalent DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified. Category 2 Internal Connections Voluntary Site Visits – Vendors wishing to bid on C2 can attend a voluntary site visit November 18, 2020 or November 19, 2020. Both will be at 9:30am. Please report to 101 Indian Lane, Sanger, TX 76206. Project A – Wireless Access Points: Installation will be needed for the district wide Wireless AP refresh. Type of Equipment Quantity Vendor Should Bid Preferred Make/Model Wireless Access Points 296 Aerohive/Extreme including licensing or functional equivalent NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). Project B – HS Fiber – Repair/replace fiber between network closets at Sanger HS. Type of Equipment Quantity Vendor Should Bid Preferred Make/Model Cabling 6 Fiber to HS Closets, multi-mode, all indoors Project C – Caching Servers Type of Equipment Quantity Vendor Should Bid Preferred Make/Model Caching Server 6 Apple or functional equivalent Project D – UPS Type of Equipment Quantity Vendor Should Bid Preferred Make/Model UPS/Battery Backup 2 Tripp Lite or functional equivalent DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-D: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-D: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECTS A-D: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. Basic Maintenance of Internal Connections (BMIC) – District would like manufacturer’s support on both projects. Project E – Wireless Access Points: Type of Equipment Quantity Vendor Should Bid Preferred Make/Model Wireless Access Points 296 Aerohive/Extreme or functional equivalent Project F – Firewall: Basic annual maintenance for existing firewall. Type of Equipment Quantity Vendor Should Bid Preferred Make/Model Firewall 1 Fortigate 2200E DISQUALIFICATION FACTOR BMIC PROJECTS E AND F: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION BMIC PROJECTS E AND F - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. SANGER_C1_COVER_PAGE.pdf SANGER_C2_COVER_PAGE.pdf 2021_C2_Bidding_Instructions108.pdf

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