This is a SOURCES SOUGHT NOTICE ONLY. This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The Network Contracting Office (NCO) 16 is seeking preferably Service Disabled Veteran Owned Small Businesses, or Small Businesses (but will accept other than small business for market research purposes), capable of providing entrance mats services for the Gulf Coast Veterans Health Care System, Biloxi, MS. See DRAFT Statement of Work for detailed description of services. The NAICS code is 812332 Industrial Launderers and the Size Standard is $41.5M. Responses must be received by no later than 2:00 p.m. Central Time, Thursday, May 21, 2020. Responses shall be emailed to [email protected]. Responses shall include Capabilities Statements, DUNS number, and whether the requirement is on GSA/FSS schedule or Open Market. Facsimile or Telephonic responses will not be accepted. Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award. SAM: https://sam.gov/SAM/ VETBIZ: https://www.vip.vetbiz.va.gov/ Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) https://www.dol.gov/agencies/vets/progams/vets4212 STATEMENT OF WORK FOR FLOOR MATS 1. GENERAL: The contractor shall furnish all plant facilities, labor, material and equipment to provide mat services, to include pickup/delivery of items in such quantities as stated in the contract. 2. The Chief, Environmental Management Service (EMS) (or a representative) is to ensure compliance with this Statement of Work (to include inspection and acceptance of deliveries). Delivery personnel will report to the Chief, EMS (or representative) upon arrival and prior to leaving the Gulf Coast Veterans Health Care System (GCVHCS). Facilities are located at: Gulf Coast Veterans Health Care System (GCVHCS) 400 Veterans Ave. Biloxi, MS 39531 Mobile Outpatient Clinic (MOPC) 4444 Demetropolis Road Mobile, AL. 36619 3. Mat Requirements: A. All mats shall be free of all stains, tears, and holes. Mats with minor rips, tears, open seams or holes due to normal wear and tear are unacceptable and shall not be used. Only mats of the highest quality will be placed in service. Mats will be burgundy, steel gray or black in color. All mats will be manufactured using dyes of steadfast colors. Mat colors will be color fast and shall not bleed nor fade. Outside mats shall be rubber drainage mats designed with large holes to allow liquids and debris to fall through and not collect on the surface. B. Contractor furnished mats are to be returned clean, dry, and free of lint, odor, spots, stains, and wrinkles. No soapy, greasy or other objectionable odor shall be left in the cleaned articles. C. All mats supplied for this requirement must be heavy duty. All edges of each mat will be beveled. All mats must stay in place and remain flat and wrinkle/bunch free during normal use in a medical care environment, including wheelchair (motorized or manual); hospital bed/gurney traffic. D. Articles that do not meet the conditions of paragraph 3 A, B, and C, above, shall be rejected by the Government. Within 24 hours of delivery the Chief, EMS or representative will record any unacceptable items delivered to the GCVHCS, Biloxi division. The contractor shall replace all rejected articles within 24 hours of the notice of rejection. 4. LOCATION/SIZE: Mat size must be appropriate for specific location as outlined in Attachment A of this document. Mat location and size may be changed only with prior approval of the Chief, EMS. 5. PICK UP AND DELIVERY SCHEDULE: The contractor shall deliver and pick-up weekly on the day and time coordinated with the Chief, EMS. Contractor personnel will comply with all sign in/ sign out procedures required by the GCVHCS, Biloxi division. Any changes in the established delivery schedule must be coordinated with the Chief, EMS. 6. REPLACEMENT COSTS FOR LOST OR DAMAGED ITEMS: The replacement costs for items, lost or damaged by Veterans Administration personnel, patients and or visitors will be funded by the GCVHCS. The replacement fee will be itemized on the contract. Replacement cost for items lost or damaged by the contractor will solely be the responsibility of the contractor. The contractor will not issue an invoice for individual lost or damaged items at any time during the performance or at the conclusion of this contract. 7. WEEKLY RENTAL FEE: The weekly rental fee is determined by multiplying the weekly quantity of each item by the contractor s unit price for the item. Weekly rental fee applies only to the weekly quantity as stated on the Mat Listing and does not apply to the total inventory necessary to support the weekly quantity. The contractor will make a 100% exchange of all mats each week. Replacement mats will be of the exact size, color, and style indicated in attachment A . Deviations from this must have prior approval from the Chief, EMS. 8. VARIATION IN QUANTITY: Quantities of rental items may occasionally increase or decrease on a temporary basis during the term of the contract due to circumstances such as (for example): The number of mats required may increase or decrease due to inclement weather patterns. A 15% variation in quantity will be funded at time of award. The total amount will be computed by the contracting office. The contractor will not charge for an increase in quantity unless the increase in quantity is delivered and accepted by the Chief, EMS or representative. Prices for any temporary increases or decreases in quantity shall be in accordance with the contractor s proposed prices on the mat listing for each location. 9. ADDITIONS/DELETIONS: In the event that the GCVHCS, Biloxi division requirement exceeds the 15% variation in quantity described in paragraph 7 above, or the GCVHCS, Biloxi division requires additional items other than those originally shown on the MAT LISTING (provided upon award), or the GCVHCS, Biloxi division requests to delete items originally shown on the GCVHCS, Biloxi division MAT LISTING (provided upon award). The Government will issue a bilateral modification to increase or decrease the quantity, to incorporate the additional items, or to delete unwanted items. Prices for all increases, decreases, additions, or deletions shall be in accordance with contractor s proposed prices on the MAT LISTING for each location. 10. IDENTIFICATION BADGES: Within five working days of contract award, the contractor will provide the names of personnel (including subcontractors if applicable) that will be working under this contract by completing a Contractor s ID Badge Worksheet, which will be provided by the COR. The COR will forward to PIV office. Prior to commencement of work, contractor personnel shall have a photo identification (ID) badge including company name produced by PIV office (ext. 35421) at Bldg. 53, Room 2A129, Biloxi division or from the other clinics as applicable. Badges will be worn at all times while on the premises of the Gulf Coast Health Care System. Badges will be placed in a visible location, above the waist, clipped to the front of wearing apparel with photo and name clearly visible. Identification badges will be turned in to the COR when the contract has expired. The COR will then forward the badges to PIV office within five working days. Attachment A GULF COAST VETERANS HEALTH CARE SYSTEM BILOXI DIVISION FLOOR MAT LOCATION BUILDING #1 LOCATION SIZE STYLE NUMBER MAIN CHAPEL ENTRANCE 4X12 CARPETED 1 4X6 SCRAPER 1 MORGUE DOCK COVERED 4X12 CARPETED 1 4X6 SCRAPER 1 IMS HELP DESK 3X5 CARPETED 1 STARBUCKS, UPSTAIRS 4X6 CARPETED 1 3X5 SCRAPER 1 LOADING DOCK, OXYGEN STORAGE COVERED 4X12 CARPETED 1 MAIN ENTRANCE, CALL CENTER 4X12 CARPETED 1 4X6 SCRAPER 2 3X10 CARPETED 1 ACROSS FROM DENTAL CLINIC, NEAR 1A129 4X6 CARPETED 1 4X6 SCRAPER 1 1/3/53 SPLIT ENTRANCE 4X6 SCRAPER 2 4X12 CARPETED 1 STAIRWELL @OXYGEN STORAGE 4X6 CARPETED 1 4X6 SCRAPER 2 BUILDING #1 TOTAL= 20 CARPETED 3X5=1; 4X6=3; 4X12=5; 3X10=1 SCRAPERS 3X5=1; 4X6=9 BUILDING #2 LOCATION SIZE STYLE NUMBER MAIN ENTRANCE 4X6 CARPETED 1 4X12 CARPETED 1 4X6 SCRAPER 1 EAST SIDE STAIRWELL 4X12 CARPETED 1 4X6 SCRAPER 1 LOADING DOCK 4X6 CARPETED 1 ENTRANCE NEAR DIETETIC 4X6 CARPETED 1 4X6 SCRAPER 1 WEST ENTRANCE 4X6 CARPETED 1 ON SIDEWALK 4X6 SCRAPER 1 LOCATION SIZE STYLE WEST STAIRWELL ENTRANCE 4X12 CARPETED 1 4X6 SCRAPER 1 IN FRONT OF VENDING MACHINE 4X12 CARPETED 2 SMOKING ROOM 4X6 CARPETED 1 4X6 SCRAPER 1 BUILDING #2 TOTAL = 16 CARPETED 4X6=5 4X12=5 SCRAPER 4X6=6 BUILDING #3 LOCATION SIZE STYLE NUMBER EXIT BY EMERG. MGMT 2X3 SCRAPER 1 2X3 CARPETED 1 SMOKEROOM EXIT 3X5 SCRAPER 1 4X8 CARPETED 1 BACK DOOR BY MRI 4X12 CARPETED 1 4X6 SCRAPER 1 MAIN ENTRANCE VALET 4X12 CARPETED 1 STAIRWELL 3 3X5 SCRAPER 1 VALET OFFICE 4X6 SCRAPER 1 4X8 CARPETED 1 ED DEPT SOUTHEAST ENTRANCE 4X12 CARPETED 1 4X8 CARPETED 1 FRONT OF VENDING MACHINE @ RM 1A104 4X12 CARPETED 1 AGENT CASHIER 4X12 CARPETED 2 COFFEE STAND @ 1B107 4X12 CARPETED 1 4TH FLOOR ROOF ENTRY NEAR 4C101 4X6 SCRAPER 1 BUILDING #3 TOTAL =17 CARPETED 2X3=1; 4X8=2; 4X12=7 SCRAPERS 2X3=1; 3X5=2; 4X6=4 BUILDING #5 LOCATION SIZE STYLE NUMBER MAIN ENTRANCE 4X6 CARPETED 1 4X6 SCRAPER 1 WEST ENTRANCE 3X5 CARPETED 1 3X5 SCRAPER 1 EAST ENTRANCE 3X5 CARPETED 1 3X5 SCRAPER 1 BUILDING #5 TOTAL = 6 CARPETED 3X5=2 4X6= 1 SCRAPER 3X5=2 4X 6=1 BUILDING #7 LOCATION SIZE STYLE NUMBER ENTRANCE 4X12 CARPETED 1 BUILDING #7 TOTAL = 1 CARPETED 4X12=1 BUILDING #8 LOCATION SIZE STYLE NUMBER NORTH DOOR APT. A 3X5 CARPETED 1 3X5 SCRAPER 1 NORTH DOOR APT. B 3X5 CARPETED 1 3X5 SCRAPER 1 BUILDING #8 TOTAL = 4 CARPETED 3X5=2 SCRAPER 3X5=2 BUILDING #10 LOCATION SIZE STYLE NUMBER MAIN DOOR #100 4X6 SCRAPER 1 4X8 CARPETED 1 WORK ORDER DESK 4X8 CARPETED 1 PROJECTS DOOR 4X12 CARPETED 1 HALLWAY @ RM #113 4X12 CARPETED 1 AC SHOP ROOM 117 4X6 CARPETED 1 ELECTRIC SHOP RM 114D 3X5 CARPETED 1 4X8 CARPETED 1 4X6 SCRAPER 1 BUILDING #10 TOTAL = 9 CARPETED 3X5=1 4X6=1 4X8=3 4X12=2 SCRAPER 4X6=2 BUILDING #14 LOCATION SIZE STYLE NUMBER SOUTHEAST SINGLE DOOR RM 1B124 4X6 SCRAPER 1 FITNESS CENTER 4X6 SCRAPER 1 RESIDENT S KITCHEN 4X8 CARPETED 3 MAIN ENTRANCE 4X6 SCRAPER 1 LOADING DOCK 4X6 SCRAPER 1 BUILDING #14 TOTAL = 7 CARPETED 4X8=3 SCRAPER 4X6=4 BUILDING #15 LOCATION SIZE STYLE NUMBER SMOKE ROOM 4X12 CARPETED 1 4X6 SCRAPER 1 BACK DOCK 4X12 CARPETED 1 4X6 SCRAPER 1 BUILDING #15 TOTAL = 4 CARPETED 4X12=2 SCRAPER 4X6=2 BUILDING #17 LOCATION SIZE STYLE NUMBER NORTHWEST ENTRANCE 4X6 CARPETED 1 4X6 SCRAPER 1 NORTHEAST ENTRANCE 4X6 CARPETED 1 4X6 SCRAPER 1 SOUTHEAST ENTRANCE 4X6 CARPETED 1 4X6 SCRAPER 1 SOUTHWEST ENTRANCE 4X6 CARPETED 1 4X6 SCRAPER 1 MAIN ENTRANCE 4X12 CARPETED 1 4X6 SCRAPER 1 BUILDING #17 TOTAL = 10 CARPETED 4X6=4 4X12=1 SCRAPER 4X6=5 BUILDING #18 LOCATION SIZE STYLE NUMBER MAIN ENTRANCE 4X12 CARPETED 1 3X5 SCRAPER 1 BACK ENTRANCE 3X5 CARPETED 1 3X5 SCRAPER 1 BUILDING #18 TOTAL = 4 CARPETED 3X5=1 4X12=1 SCRAPER 3X5=2 BUILDING #19 LOCATION SIZE STYLE NUMBER EAST ENTRANCE, COVERED 4X12 CARPETED 1 4X6 SCRAPER 1 EAST ENTRANCE, BENCH 4X6 SCRAPER 2 EAST STAIRWELL 4X12 CARPETED 1 4X6 SCRAPER 1 CENTER ENTRANCE 4X12 CARPETED 1 MAIN ENTRANCE 4X12 CARPETED 1 BACK ENTRANCE, LAUNDRY ROOM, COVERED 4X12 CARPETED 1 4X6 SCRAPER 1 WEST STIARWELL 4X12 CARPETED 1 4X6 SCRAPER 1 BUILDING #19 TOTAL = 12 CARPETED 4X12=6 SCRAPER 4X6=6 BUILDING #21 LOCATION SIZE STYLE NUMBER WATER SIDE MAIN ENTRANCE 4X8 CARPETED 1 SE RETAIL ENTRANCE 4X12 CARPETED 1 SODA STATIONS 3X5 CARPETED 5 SERVING LINE 4X12 CARPETED 1 4X8 CARPETED 1 4X6 CARPETED 2 CASHIER STATION 3X5 CARPETED 4 EMPLOYEE BREAK AREA (LOBBY) 4X12 CARPETED 1 WEST END OUTSIDE DOOR 2X3 SCRAPER 1 BUILDING #21 TOTAL = 17 CARPETED 3X5=9 4X6=2 4X8=2 4X12=3 SCRAPER 2X3=1 BUILDING #25 LOCATION SIZE STYLE NUMBER BACK DOCK 4X12 CARPETED 1 4X6 SCRAPER 1 A1A00 4X6 CARPETED 1 4X6 SCRAPER 1 CHECK IN 4X6 CARPETED 1 4X6 SCRAPER 1 BUILDING #25 TOTAL = 6 CARPETED 4X6=2 4X12=1 SCRAPER 4X6=3 BUILDING #26 LOCATION SIZE STYLE NUMBER SOUTH END 4X8 CARPETED 1 4X6 SCRAPER 1 BREAK ROOM, RM 119 4X8 CARPETED 1 MAIN ENTRANCE 4X8 CARPETED 1 4X6 SCRAPER 1 NORTH END 4X8 CARPETED 1 4X6 SCRAPER 1 WAREHOUSE ENTRANCE, RM 100 4X8 CARPETED 1 BUILDING #26 TOTAL = 8 CARPETED 4X8=5 SCRAPER 4X6=3 BUILDING #28 LOCATION SIZE STYLE NUMBER MAIN ENTRY 1A100 1ST FLR 4X6 SCRAPER 3 4X12 CARPETED 1 2ND FLR 4X6 SCRAPER 1 4X8 CARPETED 1 3RD FLR 4X6 SCRAPER 1 4X8 CARPETED 1 4TH FLR 4X6 SCRAPER 1 4X8 CARPETED 1 5TH FLR 4X6 SCRAPER 1 4X8 CARPETED 1 SE ENTRANCE P3 ELEVATOR 4X6 SCRAPER 3 4X12 CARPETED 1 2ND FLR 4X6 SCRAPER 1 4X8 CARPETED 1 3RD FLR 4X6 SCRAPER 1 4X8 CARPETED 1 4TH FLR 4X6 SCRAPER 1 4X8 CARPETED 1 5HT FLR 4X6 SCRAPER 1 4X8 CARPETED 1 BUILDING #28 TOTAL=24 CARPETED 4X8=8; 4X12=2 SCRAPERS 4X6=14 BUILDING #30 LOCATION SIZE STYLE NUMBER MAIN ENTRANCE 4X6 CARPETED 2 4X6 SCRAPER 2 BY RM 1J127 (COMPACTOR) 4X8 CARPETED 1 BY 1J111 4X8 CARPETED 1 BACK DOCK, STAIRWELL 2 4X6 CARPETED 1 BUILDING #30 TOTAL = 10 CARPETED 4X6=3 4X8=2 SCRAPER 4X6=5 BUILDING #31 LOCATION SIZE STYLE NUMBER 4X12 CARPETED 4 4X6 CARPETED 8 4X6 SCRAPER 12 BUILDING #31 TOTAL = 24 CARPETED 4X6=8; 4X12=4 SCRAPER 4X6=12 BUILDING #50 LOCATION SIZE STYLE NUMBER PLUMBING SHOP 4X6 CARPET 1 TRANSPORTATION OFFICE 4X6 SCRAPER 1 IN FRONT OF SINK 4X12 CARPET 1 BUILDING #50 TOTAL = 3 CARPETED 4X6=1 4X12=1 SCRAPER 4X6=1 BUILDING #52 LOCATION SIZE STYLE NUMBER OUTSIDE FRONT DOOR 4X6 SCRAPER 1 BUILDING #52 TOTAL = 1 SCRAPER 4X6=1 BUILDING #53 LOCATION SIZE STYLE NUMBER EXIT ACROSS FROM 1A116 4X6 CARPETED 1 4X6 SCRAPER 1 MAIN ENTRANCE, COVERED 4X6 SCRAPER 1 MAIN ENTRANCE, BETWEEN GLASS DOORS 4X12 CARPETED 1 STAIRWELL EXIT DIRECTOR S SUITE 4X6 CARPETED 1 4X6 SCRAPER 1 BACK DOOR TO DIRECTOR S OFFICE 4X6 SCRAPER 1 BUILDING #53 TOTAL = 7 CARPETED 4X6=2 4X12=1 SCRAPER 4X6=4 BUILDING #T-102 LOCATION SIZE STYLE NUMBER OUTSIDE ENTRY LANDINGS EAST AND WEST 3X5 SCRAPER 1 4X6 SCRAPER 3 OUTSIDE ENTRY LANDINGS NORTH AND SOUTH 2X3 CARPETED 2 ALL INSIDE ENTRY HALLWAYS 4X8 CARPETED 4 CANTEEN 3X10 CARPETED 1 4X8 CARPETED 1 BUILDING #T-102 TOTAL = 12 CARPETED 2X3=2 4X8=5 3X10=1 SCRAPER 3X5=1 4X6=3 BUILDING #T-104 LOCATION SIZE STYLE NUMBER ALL OUTSIDE ENTRY LANDINGS 4X6 SCRAPER 1 ALL INSIDE ENTRY HALLWAYS 4X12 CARPETED 1 BUILDING #T-104 TOTAL = 2 CARPETED 4X12=1 SCRAPER 4X6=1 BUILDING #T-105 LOCATION SIZE STYLE NUMBER ALL OUTSIDE ENTRY LANDINGS 4X6 SCRAPER 1 ALL INSIDE ENTRY HALLWAYS 4X12 CARPETED 1 BUILDING #T-105 TOTAL = 2 CARPETED 4X12=1 SCRAPER 4X6=1 PM&RS LOCATION SIZE STYLE NUMBER 4X6 SCRAPER 8 4X6 CARPETED 3 4X12 CARPETED 5 BUILDING# TOTAL=16 CARPETED 4X6=4; 4X12=5 SCRAPER 4X6=8 MOPC LOCATION SIZE STYLE NUMBER 4X8 CARPETED 3 4X12 CARPETED 1 4X6 SCRAPER 2 MOPC TOTAL=6 CARPETED 4X8=3; 4X12=1 SCRAPER 4X6=2

Bid Protests Not Available