Requirement Title:                 Concrete Crusher Rental and Operator, RAF Welford

Solicitation Number:             FA557021Q0019

Solicitation Issue Date:          09/12/2021

Response Deadline:                Monday, 20 September 2021            no later than 1200 GMT

Point(s) of Contact:                MSgt Richard Bush / [email protected] / Comm: +44 1480842129

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
2. This solicitation is being issued as a(n) Request For Quotation (RFQ).
3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular                                                        FAC 2021-05, Effective: 3-10-21 Defense Federal Acquisition Regulation Public Notice                                                            DPN 20210520, Effective: 05-20-21 Air Force Federal Acquisition Circular                                                                                         AFAC 2019-1001, Effective: 1 Oct

1. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b). The North American Industry Size Classification System (NAICS) code associated with this requirement is 611710

Description:

The 501st Combat Support Wing, Regional Contracting Office is requesting the rental of a Concrete Crusher. Estimated time of performance is October 2021. Estimated Rental time shall be 20 days. Delivery is at RAF Welford, Berkshire, RG20 7EX, United Kingdom. The crusher shall be able to crush 500-600 tons per day at 6F2 (75mm-dust). The rental agreement shall include delivery to the project destination and operating personal.

//CLIN 0001: Rental Of A Concrete Crusher To Crush Reinforced Concrete Crusher 500-600 tons per day at 6F2 (75mm-dust).

Contractor to deliver to site and provide personnel for operation. Estimated Period of Performance: October 2021

Place of Delivery/Performance/Acceptance/FOB Point:

Delivery is at RAF Welford, Berkshire, RG20 7EX, United Kingdom.

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Quotes shall be submitted via email to [email protected] and [email protected] and received not later than 1500hrs British Summer Time (BST), 15 September 2021.

All queries or requests for help shall be directed to MSgt Richard Bush at [email protected] or 01480 842129.

NOTE: Quotes are to be submitted by email.

The proposals may be in any format but MUST include:

1. Proposing company's name, address, phone, and DUNS and CAGE #
2. Point of Contact's name, phone number, and email address
3. Proposal number and date
4. Item price
5. Shipping (FOB Destination)
6. Total Price
7. Applicable Discounts
8. Payment terms Net 30 (after delivery and acceptance)
9. Timeframe that the quote is valid
10. Delivery Schedule
11. Warranty Information (if applicable)

Any correspondence sent via email must contain the subject line “Solicitation FA557021Q0019”

Emails with compressed files are not permitted. Note that email filters AT RAF Alconbury are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the email may not get through the email filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at RAF Alconbury. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.

Address questions regarding this synopsis/solicitation to MSgt Richard Bush by phone at +44 01480 842129.or via email at [email protected]

A detailed description of the requirement including provisions and clauses, representations and certifications, are provided in the attached documents. Upon award, any provisions that were in the solicitation (including representations and certifications) will be removed from the award document.

All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract. Offeror to be registered in System for Award Management (SAM) to be eligible for award. Go to www.sam.gov to register and for details on how to register.

Companies not registered in SAM at the time of quote submission will be considered ineligible for award of the purchase order. Please provide your DUNS and NCAGE on your quote. If you have any questions regarding this, or are unable to be registered prior to submitting your bid, please inform the POC for this solicitation.

An US Government point of contact will be provided at Contract Award for coordination of deliveries and work completion. This representative will inform the contractor of any delays in the construction project that will directly impact required performance period of lease.

All contractor personnel delivering to and operating on site will require photographic identification for access to the installation.

Invoicing will be through Wide Area Work Flow (WAWF). Once SAM registration is complete, please go to https://wawf.eb.mil/ to register for WAWF. Successful offeror will only be paid once a valid invoice has been submitted through the WAWF system. Invoices will only be accepted upon completion of each CLIN. Partial CLIN invoicing will not be accepted.

All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract. Offeror to be registered in System for Award Management (SAM) to be eligible for award. Go to www.sam.gov to register and for details on how to register.

Companies not registered in SAM at the time of quote submission will be considered ineligible for award of the purchase order. Please provide your DUNS and NCAGE on your quote. If you have any questions regarding this, or are unable to be registered prior to submitting your bid, please inform the POC for this solicitation.

An US Government point of contact will be provided at Contract Award for coordination of deliveries and work completion. This representative will inform the contractor of any delays in the construction project that will directly impact required performance period of lease.

All contractor personnel delivering to and operating on site will require photographic identification for access to the installation.

Invoicing will be through Wide Area Work Flow (WAWF). Once SAM registration is complete, please go to https://wawf.eb.mil/ to register for WAWF. Successful offeror will only be paid once a valid invoice has been submitted through the WAWF system. Invoices will only be accepted upon completion of each CLIN. Partial CLIN invoicing will not be accepted.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

1. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical; (ii) price;
2. An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsis/solicitation; (2) that receives a rating of “Acceptable” on the Technical Capability evaluation factor; and (3) that submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable. The Government reserves the right to award without discussions or to make no award at all depending upon (1) the quality of proposals received and

(2) whether proposed prices are determined to be fair and reasonable.

1. Quotations MUST also contain a complete description of item(s) offered to clearly show item(s) meets or exceeds the requirements listed in the Description of Need. To be deemed Technically Acceptable, Offerors must include descriptive literature, specifications, information to demonstrate ability to meet requirement. The Contracting Officer will review quotations based on the factors listed in this solicitation and the information furnished by the offeror. Before price is considered, the quotation must meet the technical requirements.
2. When evaluating quotes in a foreign currency, the exchange rate used will be the President's Budget Rate FY 2021.

(e ) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract when the offeror returns a signed copy and the Contracting Officer signs the award document. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after it's receipt, unless a written notice of withdrawal is received before award.

(f) Interactions between the Contracting Officer and the offeror(s), after receipt of quotations that are undertaken with the intent to address any aspect of the quotations may be conducted with all, some, or none of the offerors. The Government reserves the right to award all, some, or none of the requirements in this solicitation.