Page 1 of 2 DEPARTMENT OF VETERANS AFFAIRS SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5 Acquisition Plan Action ID: 36C246-23-AP-6866 Contracting Activity: Department of Veterans Affairs, NCO 6 100 EMANICAPTION DR HAMPTON, VA 637-24-1-5123-0004 - $355,000.00 Nature and/or Description of the Action Being Processed: ESCROW POSTAGE FOR CONTRACT 36C24619P1780. Description of Supplies/Services Required to Meet the Agency s Needs: ESCROW POSTAGE FOR CONTACT 36C24619P1780. Statutory Authority Permitting Restricted Competition: FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below: ( X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements ( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): MAIL MANAGEMENT SERVICES WAS AWAWRDED THE MAIL METER LEASE AND THEY ARE THE ONLY COMPANY THAT CAN PROVIDE SERVICE THE ESCROW POSTAGE ACOUNT FOR CONTRACT 36C24619P1780. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: THERE IS ONLY ONE COMPANY THAT CAN FILL THIS REQUIREMENT DUE TO CONTRACT 36C24619P1780. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: THE PRICES ARE SET BY USPS. Description of the Market Research Conductedand the Results, or a Statement of the Reasons Market Research Was Not Conducted: THIS CONTRACT REPLENISHES THE ESCROW POSTAGE ACCOUNT THAT SATISFIES THE REQUIREMENT PER CONTRACT 36C24619P1780. Any Other Facts Supporting the Use of Other than Full and Open Competition: NONE Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: MAIL MANAGEMENT SERVICES, LLC HOLDS THE ESCROW ACCOUNT ON CONTRACT 36C24619P1780. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: THE NEXT MAIL CONTRACT WILL HAVE TO BE AWARDED TO ONE OF THE MANDATORY SOURCES. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. John Harmsen Contracting Officer Supply Team 3 NCO 6 Jerry Mann Branch Chief Supply Team 3, NCO 6

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