SOLICITATION NUMBER: M/OAA/DCHA/DOFDA-08-665 ISSUANCE DATE: March 3, 2008 CLOSING DATE: March 18, 2008, 5:00 p.m. EDT SUBJECT: Solicitation for U.S. Personal Service Contractor for a Field Coordinator in Washington, DC. Ladies/Gentlemen: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Field Coordinator under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: * Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment. * Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 1201 Pennsylvania Ave., NW, Suite 200 Washington, DC 20004 E-Mail Address: [email protected] Facsimile: (202) 315-3803 or (240) 465-0244 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Leigh Carlson or Mike Jones Telephone Number: (202) 661-9369 or (202) 661-9366 E-Mail Address: [email protected] Website: www.globalcorps.com Facsimile: (202) 315-3803 or (240) 465-0244 Sincerely, Yvonne Wilson Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Field Coordinator 1. SOLICITATION NO.: M/OAA/DCHA/DOFDA-08-665 2. ISSUANCE DATE: March 3, 2008 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: March 18, 2008 at 5:00 pm EDT 4. POSITION TITLE: Field Coordinator 5. MARKET VALUE: GS-13 ($82,961 - $107,854 - includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate's past salary, work history and educational background. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. 6. PERIOD OF PERFORMANCE: Two years, renewable up to five years 7. PLACE OF PERFORMANCE: Washington, DC 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions under the management of the Office of the Director. The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning, contracts and grants administration, and communication support for OFDA's Washington and field offices. The Disaster Response and Mitigation Division (DRM) is responsible for coordinating with other organizations for the provision of relief supplies and humanitarian assistance. DRM also devises, coordinates, and implements program strategies for a variety of natural and human caused disaster situations. DRM hires sector specialists to provide technical expertise in assessing the quality of disaster response. The Operations Division (OPS) develops and manages logistical, operational, and technical support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs). INTRODUCTION The Operations Division consists of three teams: the Operations Support Team (OST), the Overseas Administration Team (OAT), and the Field Support Team (FST). The OST provides technical guidance and expertise in Disaster Logistics, Search and Rescue (SAR), Operations Center Management, Military Liaison, Consequence Management, overseas support to OFDA offices and personnel and other sectors necessary to assure OFDA's capacity to execute and coordinate U.S. Government (USG) humanitarian assistance and response to natural disasters and complex emergencies. The OAT provides administrative services to OFDA's field offices. The OAT also manages the Support Relief Group (SRG) program, which provides rapid, surge capacity staffing. The FST coordinates surge capacity staffing mechanisms, manages an inter-agency agreement with the U.S. Forest Service for surge capacity staffing and OFDA response system design, maintains and trains on disaster response systems, such as the DART and RMT, coordinates with other agencies in the USG and with some elements of the United Nations (UN), and coordinates the Public Donations Information and Outreach project. The Disaster Resources Unit (DRU), within the FST, was created to assist with the transition of OFDA to rapid-response activities during a disaster. In addition, the DRU manages OFDA's dissemination of public donations information, OFDA's role in the United Nations Disaster Assessment and Coordination and International Search and Rescue systems, and staff security. OBJECTIVE To recruit a Field Coordinator, who will coordinate the transition within OFDA to rapid-response activities during a disaster, especially related to deployment of field teams; and who will effectively coordinate OFDA's efforts with other U.S. Government agencies, in order to develop and maintain a program of disaster preparedness, mitigation and prevention activities. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The Field Coordinator will supervise the following activities. He/she will be assisted with this portfolio by the DRU's Disaster Resources Officer and occasional additional part-time staff. UNDAC / INSARAG Coordination OFDA activities and responsibilities related to the United Nations Disaster Assessment and Coordination (UNDAC) and International Search and Rescue Advisory Group (INSARAG) systems: * Coordination of OFDA participation in UNDAC and INSARAG; OFDA liaison to the Office for the Coordination of Humanitarian Affairs (OCHA) for these systems; * Management of roster for U.S. UNDAC team members; * Response system management for activations of U.S. UNDAC team members; * Coordination of OFDA contribution to UNDAC equipment cache. Rapid Response Facilitation Transition within OFDA to rapid-response activities during a disaster, especially related to deployment of field teams: * Identification of team members for OFDA field and backstopping teams, management of data collection and reporting (using Microsoft Access) on staff qualifications for participation in such teams; * Initial administrative and programmatic tasks related to an OFDA team deployment, until an appropriate backstopping structure is in place; * Recommendation and implementation of policies, procedures, and systems designed to enable and expedite such transitions; * Investigation and utilization of alternative sources of DART and RMT staffing. Inter-Agency Coordination Liaison between OFDA and other USG agencies involved with international disaster response for departments and agencies not already served by another OFDA unit, such as the U.S. Department of Homeland Security (DHS) or Federal Emergency Management Agency (FEMA): * Consultation with other USG agencies on behalf of OFDA to share information on relief activities and capabilities, and to contribute to the establishment of coordinated agency priorities with respect to overseas disaster response; * Identification of relevant disaster response staff from other USG agencies as needed to supplement OFDA capacity; * Facilitation of inter-agency preparedness and mitigation programs. Donations Information Coordination USAID activities to inform the public about effective and appropriate ways to assist those affected by overseas disasters: * Contract management tasks for OFDA Donations Information, Education, and Outreach contract; * Design and implementation of USAID policies, procedures, and systems for liaising with the public, Congress, the military, embassies, missions, and other stakeholders on donations-related issues; * Adviser to USAID and other US Government staff on interacting with the public regarding donations-related issues. Surge Capacity Resource * Serve as staff resource to OFDA; * Participate on RMTs, DARTs, and Assessment Teams as needed. This surge requirement is in addition to the standard RMT service period of two months per year and is based primarily on specialized skills the Unit Leader possesses; * Maintain readiness for short-term assignments. Interact, as appropriate, with other OFDA units in order to build and sustain familiarity with their activities; * Manage stockpile of OFDA field clothing; * Serve as a member of the Washington-based RMT, which coordinates administrative and logistics support to DARTs deployed in response to disasters. Duties on the RMT will vary; * Serve as DCHA/OFDA Duty Officer on a rotational basis; * Occasional travel in support of position responsibilities may be required. SUPERVISORY RELATIONSHIP: The Field Coordinator will take direction from and will report to the FST Leader or his/her designee. SUPERVISORY CONTROLS: The Supervisor will set overall objectives. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished. The incumbent is expected to take initiative, act independently, and perform with minimal direction in responding to humanitarian emergencies as part of a high tempo office environment. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position.) Bachelor's degree with significant study in or pertinent to a specialized field (including, but not limited to, public administration, international relations/development, humanitarian response) and at least seven (7) years of relevant experience working in government, an international organization, a non-governmental organization, or a business setting, three years (3) of which should be in disaster response; OR Master's degree with significant study in or pertinent to a specialized field (including, but not limited to, public administration, international relations/development, humanitarian response) and at least five (5) years of relevant experience working in government, an international organization, a non-governmental organization, or a business setting, two years (2) of which should be in disaster response. OR At least twelve (12) years of relevant experience working in government, an international organization, a non-governmental organization, or a business setting, or combination thereof, five years (5) of which should be in disaster response; SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) * Applicant is a U.S. Citizen; * Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted; * All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements. * Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted; * Ability to obtain a SECRET level security clearance as provided by USAID. * Ability to obtain a Department of State medical clearance. * Satisfactory verification of academic credentials. QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) QRF #1 Experience with urban search and rescue operations, especially within the international humanitarian community. Technical expertise in issues related to urban search and rescue. Demonstrated ability to represent urban search and rescue technical issues in relevant international forums. Experience with the International Search and Rescue Advisory Group (INSARAG), including its guidelines, goals, and membership. QRF #2 Familiarity with the UN Disaster Assessment and Coordination (UNDAC) System, including its systems, goals, and membership. QRF #3 Experience with response team staffing; including planning, systems development and management, identification of required skills, training, staff enhancement, mentoring, etc. QRF #4 On-the-ground experience with international humanitarian response operations, preferably with the U.S. Government or United Nations. Demonstrated knowledge of the humanitarian assistance community, culture, and objectives, in particular the UN humanitarian community; and sensitivity to the associated technical and political issues. Ability to operate effectively in this community, both in the field and at headquarters level. Ability to represent the U.S. Government within this community at international forums. QRF #5 Demonstrated knowledge of operations, methodologies, systems, and structures of other US Government agencies involved with disaster response, in particular U.S. Department of Homeland Security (DHS) or Federal Emergency Management Agency (FEMA). BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: QRFs have been assigned the following points: QRF #1 - 15 points QRF #2 - 10 points QRF #3 - 10 points QRF #4 - 10 points QRF #5 - 5 points Interview Performance - 30 points Satisfactory Professional Reference Checks - 20 points Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1. A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/procurement_bus_opp/procurement/forms, internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, at Federal offices, or at www.globalcorps.com). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment. 2. A supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 1201 Pennsylvania Ave. NW, Suite 200, Washington, DC 20004 Via facsimile: (202) 315-3803 or (240) 465-0244 Via email: [email protected] The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE: If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. NOTE: If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as USPSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) http://acquisition.gov/comp/far/current/html/52_200_206.html#wp1137568 LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/citizen.portal 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. See the Amendment to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.

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