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IFCB Posted : Dec 7, 2022 Bid Deadline : Tuesday, Jan 3, 2023 Questions Due By : Monday, Dec 12, 2022 Applicant Address : Perth Amboy, NJ 08861 IFCB ID : 230007542 IFCB Requirements : · All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted. · The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Winning vendor will be required to get a performance bond of $1,000,000 or their bid will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. · DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project will be disqualified. · DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. Services and Equipment Requested : NOTE – IF YOU PREVIOUSLY SUBMITTED A BID UNDER 470/IFCB # 230002468 YOU MUST SUBMIT A NEW BID ON THIS 470/IFCB # 230007542. Category Two: INTERNAL CONNECTIONS The district will be replacing all end-of-life switches. Bids should include installation, activation or initial configuration. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Installation/Project Management 15 Remote Extreme Service Units Installation/Staging 27 Extreme Service Units Installation/Planning/configuration 12 Extreme Service Units Installation support 35 Extreme Service Units Installation/Knowledge transfer 1 Extreme Service Units Antennas, Connectors, and related components 440 Extreme Networks Power Cord, 15A, USA, NEMA 5-15, IEC320-C15. Part Number 10099 Antennas, Connectors, and related components 376 Extreme Networks 1100-Watt AC PoE Power Supply Module - Front to Back airflow. Part Number XN-ACPWR-1100W-FB Antennas, Connectors, and related components 64 Extreme Networks 350-Watt AC Power Supply Module - Front to Back airflow. Part Number XN-ACPWR-350W-FB Cabling 123 Extreme Networks 100G PASSIVE DAC QSFP28 0.5M MSA EQPT1H8FR1FCL100. Part Number 100G-DACP-QSFPZ5M Cabling 26 Extreme Networks 100G, Passive DAC, QSFP28, 1m, MSA P/N: EQPC1HPC010C0100. Part Number 100G-DACP-QSFP1M Cabling 4 Extreme Networks 100G, Passive DAC, QSFP28, 3m, MSA P/N: EQPC1HPC030C0100. Part Number 100G-DACP-QSFP3M Modules, GBIC and transceivers 188 Extreme Networks 5520 Versatile Interface Module with four 10GbE SFP+ ports LRM MACsec capable supported on ExtremeSwitching 5520. Part Number 5520-VIM-4XE Switch 188 Extreme Networks - ExtremeSwitching 5520 12 100Mb/1Gb/2.5Gb/5Gb 802.3bt 90W PoE 36 10/100/1000BASET FDX/HDX 802.3bt 90W PoE 2 stacking/QSFP28 1 unpopulated VIM slot MACsec capable 3 fan modules 2 unpopulated modular PSU slots. Includes 1-year XIQ Pilot Cloud subscription. Part Number 5520-12MW-36W Switch 32 Extreme Networks - ExtremeSwitching X465 with 24 1/10Gb SFP+ LRM and MACSEC capable ports includes fan modules, EXOS Advanced Edge, 1 VIM5 slot, 2 PSU slots, rack mount kit. Part Number X465-24XE NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: Equipment must be compatible with existing Extreme equipment. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Winning vendor will be required to get a performance bond of $1,000,000 or their bid will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. BASIC MAINTENANCE OF INTERNAL CONNECTIONS: The district would like a manufacturer’s support contract for these items Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 188 Extreme Networks EW NBD AHR 5520-12MW-36W. Part Number 97004-5520-12MW-36W Switches 188 Extreme Networks EW NBD AHR 5520-VIM-4XE. Part Number 97004-5520-VIM-4XE Switches 32 Extreme Networks EW NBD AHR X465-24XE. Part Number 97004-X465-24XE DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project will be disqualified. DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. 2023_C2_Bidding_Instructions157.docx PERTH_AMBOY_C2_COVER_PAGE4.pdf

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