The University of Texas MD Anderson Cancer Center Ophthalmology Picture Archiving and Communication Systems (PACS) - DOC402033716 Introduction to MD Anderson MD Anderson is known throughout the world for high-quality cancer care, research, academic programs and prevention services. Since its establishment in 1941, MD Anderson has made major contributions to improve the outlook for cancer patients everywhere. MD Anderson was one of the first three federally designated comprehensive cancer centers by the National Cancer Act of 1971. A survey of health professionals has routinely ranked MD Anderson as one of the two premier cancer centers in the nation for the past eight years. Over 55,000 persons annually seek care at MD Anderson. The team approach to cancer care, pioneered at MD Anderson, has been strengthened by consolidating specialty clinics into multi-disciplinary care centers that allow patients to receive more ambulatory care and treatment in a single location. MD Anderson offers one of the largest bone marrow and stem cell transplantation programs, as well as clinical trials to improve existing therapies. Teams of clinical specialists collaborate with scientists on problems of common interest and test theories that shorten the application of better treatment methods. Translational research studies are responsible for the promising field of chemoprevention, which uses synthetic vitamins to reverse pre-malignant lesions and halt the recurrence of some cancers, and for innovative gene therapy strategies being evaluated for several forms ofcancer. With faculty and staff working in more than 30 buildings in the greater Houston area and in central Texas, MD Anderson is the largest freestanding cancer center in the world. The physical plant covers more than 11 million square feet, featuring the latest equipment and facilities to support growing needs in outpatient and inpatient care, research, prevention and education. It includes inpatient hospital facilities with 571 beds. Construction projects include the addition of 12 floors that can accommodate more than 300 new inpatient beds in Alkek Hospital on the North Campus; two new research buildings on the South Campus that will house the Center for Advanced Biomedical Imaging Research and Center for Targeted Therapy as part of the McCombs Institute; and MD Anderson's first facility on its Mid Campus, a 25-story building to support current office space and future growth needs. In addition to its main campus in the Texas Medical Center and two research campuses in Bastrop County, Texas, MD Anderson has developed a number of local, national and international affiliations RFx Overview Background: Ophthalmology picture archiving and communication systems (PACS) provide a platform from which digital images can be stored, viewed, and manipulated. The software allows for data annotation from various ophthalmic devices, as well as, single and multiple image review for providers to mark notable changes over time. To take advantage of this technology, MD Anderson will put into practice an ophthalmology PACS. An ophthalmic image management system is currently not in use; however, it is the desire to implement and interface such software to fully leverage the EpicCare Ambulatory and Kaleidoscope modules in Epic. Business Objectives of the System: The EHR Inpatient and Ambulatory Department is soliciting bids to implement an ophthalmology PACS that already has an active, successful interface with Epic within an academic healthcare facility. The selected vendor will provide an intuitive application that enhances the provider experience in being able to manipulate and display images including but not limited to visual fields, optical coherence tomography (OCT), ocular fundus photos, and corneal topography. The solution will meet MD Anderson’s IT requirements. The implementation of this system will allow MD Anderson’s providers to better manage ophthalmic images in the provision of care. They will be able to readily retrieve and review digital images from within Epic and annotate data from several different ophthalmic devices. Providers will have access to retrieve and review ophthalmic images from the PACS across various settings such as the ambulatory clinics, operating room, and academic office. The ophthalmology PACS stands to improve efficiency and enhance the end-user experience. Manual processes in scanning images will be eliminated with digital images accessible in Epic. Providers will be able to comparatively view current and historical exams using PACS functionality to denote significant changes over time. The purpose of this solicitation is to obtain product information and proposal pricing for a solution that meets our business needs and our technical requirements. The resulting contract from this solicitation shall include all costs for implementing the solution as well as training, travel and support. MD Anderson requires the ophthalmology PACS to be installed and ready for use concurrent with the projected Epic go live date of December 5, 2015. Minimum Solution/Vendor Requirements: • The vendor must have a current, successful implementation with Epic, preferably in a large healthcare facility • The solution must support the different types of image data (examples: jpeg, tiff, DICOM) • The solution must provide interoperability between ophthalmic devices and Epic in both discrete and image format. Examples of ophthalmic devices include, but are not limited to, Humphrey Visual Fields and Cirrus OCT. • The vendor must commit to an implementation timeline that coincides with the projected Epic go-live date of December 5, 2015. Product Demonstrations: MD Anderson will dedicate time for a demonstration of functionality from the RFP published short list selected vendors for members of the project team. All demonstrations will be conducted using scenarios provided by MD Anderson. Participants may be required to configure/customize their proposed solutions. A Demo System will not require integration with any enterprise systems that MD Anderson uses internally. Since no vendor’s demo or production software can be installed inside MD Anderson without going through a complete and stringent vetting process for information security, a vendor has to implement a Demo System on its own premises and be accessible by MD Anderson for evaluation for this RFP. The RFP published short list selected vendors must be prepared to perform onsite scripted product demonstrations at MD Anderson on Monday, October 6, 2014. Note: A pre-proposal conference is required. Attendance at this meeting is highly recommended for all potential Suppliers. Attendees are limited to two (2) representatives per company. Pre-Bid Location: MD Anderson Cancer Center 7007 Bertner Avenue, Houston, TX 77030 Date / Time: Monday, September 8, 2014 2:00 PM Reserve by: Monday, September 8, 2014 2:00 PM Send your Pre-Bid reservation to: [email protected] Pre-Bid Comments: MD Anderson Cancer Center Mid Campus Building (1MC) 7007 Bertner, 2nd Floor Conference Room: 1MC2.2460ab Houston, TX 77030 Parking is available on-site for an hourly fee. A conference call number is available for those not able to attend: Conference call number: 1-877-226-9790 Access Code: 3616311 Questions related to this RFx must be sent through the messaging board via the Ariba RFx tool. All questions must be received no later than September 9, 2014 11:00 PM. Questions received after this time will not be accepted. Questions will not be answered via telephone. All answers to any questions or inquiries will be posted on the Ariba RFx tool for all Suppliers to access. It is the intent of MD Anderson to respond to all questions and concerns; however, MD Anderson shall reserve the right to decline to respond to any question or concern. This RFx is for review purposes only. Proposals will not be accepted if not submitted through MD Anderson's online Ariba Sourcing tool. With this process, you will be able to respond to our RFx, including specifications, terms and conditions, and other pertinent documents within one centralized web console. Interested Suppliers Next Step The next step in this process is for you to register your company information on Ariba Supplier Portal. To participate in this sourcing event or any future events, MD Anderson now requires ALL suppliers, regardless of current business relationship, to complete an online registration. This will allow us to collect general information about your company. Visit our website at www.mdanderson.org/suppliers, click on the Supplier Registration link and complete your company registration. It is important to keep in mind that registration through the Ariba site is the first step in doing business with MD Anderson. Additional important steps are still required from you in order to participate in this event. Please view the registration instruction carefully on how to add MD Anderson as your Buyer Company after registration is completed. Once you have successfully added us as your Buyer Company, we will review and approve your request. Once you have been approved, you will be invited to participate in this event or in any current RFx's that match to your company commodities. ***Interested suppliers should also note that Subcontracting Opportunities are probable in connection with this solicitation. Please review the HUB Subcontracting Tip Sheet ***RFx refers to RFP, RFQ, RFI, ITB, etc. Return to Supply Chain Management List of Current Bids.

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