DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is being issued as a Request for Quote (RFQ). Proposals are being requested and a written solicitation will not be issued. Provisions and clauses in effect through FAC 2005-79 are incorporated into this RFQ.

This solicitation is not issued as a small business set-aside.
All responsible firms may submit a quotation for consideration. The provision at 52.212-1, Instructions to Offerors-Commercial applies to this acquisition. Quoters are advised that a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, should be submitted with its quote. Contract clauses 52.212-4, Contract Terms and Conditions-Commercial Items, and 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, apply to this acquisition. Applicable FAR clauses will be incorporated at time of award.

OBJECTIVE

The National Science Foundation (NSF) intends to procure meeting space, sleeping rooms, meals, and audio visual equipment of a high-quality conference center in or near Warrenton, Virginia for the Division of Integrative Organismal Systems' Annual Retreat to be held on June 17-19, 2015.

Meeting Space Requirement:

The conference center must provide one (1) large general session meeting room to accommodate 40 attendees on June 17-19, 2015, chevron style and one (1) breakout room is needed to accommodate 20 attendees, conference style.

Sleeping Rooms Requirement:

The conference center must provide 40 single, private rooms with private baths for the nights of June 17 and 18.

 Audio Visual Equipment Requirement:

Large general session room requirements: The conference center must provide an overhead projection package that includes one (1) overhead projector and screen, two (2) flip charts with markers, podium, two speaker sound system, and hand held wireless microphone, pens and writing pads for each day of the meeting.

Breakout room: Two (2) flip charts with markers, pens, and writing pads are needed each day.

Internet Access:

Wireless high-speed internet access must be available in the large general session room and in the breakout room.

Food Requirement:

The conference center must provide meals for 40 attendees consisting two (2) breakfasts (June 18 and 19), three (3) lunches (June 17, 18, and 19), and two (2) dinners (June 17 and 18). All meals should be served in a separate dining room area from the meeting rooms. All meals must also accommodate vegetarian and health conscious choices.

The conference center must provide morning and afternoon breaks for 40 attendees as follows: morning break June 18 and 19, afternoon break June 17 and 18.

Morning and afternoon breaks cannot exceed 25 per person per day, inclusive of all fees and gratuities.

NOTE: Pursuant to the National Science Foundation Authorization Act of 1988, NSF may use appropriated funding for special activities which includes meals and beverages.

BASIS OF AWARD: Award will be made to the lowest priced, technically acceptable offeror.

SUBMISSION OF QUOTES:
Please email your quotes to [email protected] no later than February 20, 2015 at 4:00 pm, EST.

Bid Protests Not Available