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IFCB Posted : Oct 29, 2021 Bid Deadline : Friday, Dec 10, 2021 Questions Due By : Friday, Nov 12, 2021 Applicant Address : New Waverly, TX 77358 IFCB ID : 220002936 IFCB Requirements : · All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted. · DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified. · The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: All equipment must be new or certified remanufactured. If equipment is not new or certified remanufactured it will be disqualified. · DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project will be disqualified. · DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. Services and Equipment Requested : Category 1 C1 Equipment - District will only pursue either Project A or Project B, not both. Project A – Meraki: Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 2 MS355-48X-HW Switch Licensing 2 LIC-MS355-48X-5YR Switches 2 MS350-24X-HW Switch Licensing 2 LIC- MS350-24X-HW-5YR Switches 2 MS425-32-HW Switch Licensing 2 LIC- MS425-32-HW-5YR Project B – Cisco Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 2 C9300L-48UXG-4X-E Switch Licensing 2 C9300L-DNA-E-48-5Y Switches 2 C9300L-24UXG-4X-E Switch Licensing 2 C9300L-DNA-E-24-5Y Switches 2 C9500-48Y4C-A Switch Licensing 2 C9500-DNA-A-5Y Switch Component 4 PWR-C1-100WAC-P/2 Switch Component 2 C9300L-STACK-KIT Switch Component 2 C9K-PWR-650WAC-R/2 DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified. Category 2 Internal Connections Narrative – District will be performing a wireless overhaul on their network. Cat6A wiring to all AP, all AP replaced with MGIG supported models. District will be replacing patch panels with Cat6A rated panels, wiring needs run only, modular jack and panel termination. NOTE: District will pursue only Project B or Project C, not both. VOLUNTARY SITE VISIT Vendors wishing to bid on any Internal Connections project can attend a voluntary site visit either November 9, 2021 or November 11, 2021, both at 9:00am. Vendors will meet at New Waverly JHS (Tech Building), 1111 Front St, New Waverly, TX 77358. Vendors will check in with Brandon Clark. Project A – Cabling Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Cabling 100 Cat6A Shielded Plenum Cable, Cat6A modular jacks, termination at patch panel Project B – Meraki Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 7 MS355-48X-HW including 5 year license Switch Licensing 7 LIC-MS355-48X-5YR Switches 11 MS350-24X-HW including 5 year license Switch Licensing 11 LIC-MS350-24X-5YR Switches 6 MS350-24P-HW including 5 year license Switch Licensing 6 LIC-MS350-24P-5YR Wireless Access Points 99 MR44-HW including 5 year licensing AP Licensing 99 LIC-ENT-5YR NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). Project C – Cisco Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 7 C9300L-48UXG-4X-E Switch Licensing 7 C9300L-DNA-E-48-5Y Switches 11 C9300L-24UXG-4X-E Switches 6 C9300L-24P-4X-E Switch Licensing 17 C9300L-DNA-E-24-5Y Antennas, Connectors and Related Components 18 PWR-C1-1100WAC-P/2 Antennas, Connectors and Related Components 6 PWR-C1-715WAC-P/2 Antennas, Connectors and Related Components 12 C9300L-STACK-KIT Wireless Access Points 99 C9120AXI-B WAP Licensing 99 AIR-DNA-E-5Y Wireless Controller 2 C9800-L-F-K9 NOTE: We are requesting WAP, Controller or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: All equipment must be new or certified remanufactured. If equipment is not new or certified remanufactured it will be disqualified. Basic Maintenance of Internal Connections (BMIC) Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Wireless Controller 2 CON-SSSNT-9800LFL DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance project. Bids for individual components of the project will be disqualified. DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. NEW_WAVERLY_C1_COVER_PAGE.pdf NEW_WAVERLY_C2_COVER_PAGE1.pdf 2022_C2_Bidding_Instructions73.pdf

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