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IFCB Posted : Jan 6, 2023 Bid Deadline : Tuesday, Feb 14, 2023 Questions Due By : Tuesday, Jan 17, 2023 Applicant Address : Neosho, MO 64850 IFCB ID : 230012102 IFCB Requirements : · All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted. · E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. · INTERNET ACCESS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified. · INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. · LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified. · LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. · The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT C & D ONLY: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT D ONLY: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C and/or Project D. Bids for individual components of a single project will be disqualified. · DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project E. Bids for individual components of the project will be disqualified. · DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. Services and Equipment Requested : Category One: Internet Access - District currently has 10 GB bandwidth and seeking bids for 5 GB and 10 GB. The terminating address for this circuit is located at Neosho High School – 511 S. Neosho Blvd, Neosho, MO 64850. Vendors should bid a four-year term with option for (1) 4-year voluntary extension. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. INTERNET ACCESS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified. INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. Leased Lit Fiber – This is a new connection from the hub site, Neosho High School – 511 S. Neosho Blvd, Neosho, MO 64850 to Rise Elementary, 201 N. Washington Street, Neosho, MO 64850. Vendors should bid 1 GB, four-year term with option for (1) 4-year voluntary extension. LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified. LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. Category Two: MANDATORY SITE VISIT – PROJECT D ONLY Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on January 12th, 2023, and January 16th, 2023. Both will begin at 9am. Vendors will meet at RISE Elementary, 201 N Washington, Neosho, MO 64580. Bids from vendors who did not attend either of the site visits will be disqualified. Vendors will check in with Ginger King. INTERNAL CONNECTIONS IC Project A – Firewall Installation and configuration needed for project A. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Antennas, connectors, and related components 4 FN-TRAN-SFP+SR - 10 GE SFP+ Transceiver Module, Short Range Firewall Service and Components 2 FG-601F-BDL-811-12 - FortiGate-601F Hardware plus 1 Year FortiCare Premium and FortiGuard Enterprise Protection or approved equivalent (60-month term) IC Project B – UPS Devices Shipping with lift gate delivery needed. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer UPS/Battery backup 15 APC SMARTUPS 3000 or approved equivalent - SMX3000RMLV2UNC UPS/Battery backup 20 APC SMART UPS Battery Pack - SMX120RMBP2U IC Project C – Switches & WAPs Installation and configuration needed for the entire project C. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Antennas, Connectors and Related Components 2 HPE Aruba X372 54VDC 1050W 110-240VAC Power Supply - / 54 V DC - JL087A Antennas, Connectors and Related Components 2 Aruba 10G SFP+ LC SR 300m OM3 MMF Transceiver - J9150D Antennas, Connectors and Related Components 2 Aruba 10G SFP+ LC LR 10km SMF Transceiver - J9151E Antennas, Connectors and Related Components 1 Aruba Mount kit 10-Pack (solid surface) - Q9G71A Antennas, Connectors and Related Components 4 Aruba Mount kit 10-Pack (drop ceiling) - Q9G69A Cabling 6 Aruba 10G SFP+ to SFP+ 1m Direct Attach Copper Cable - J9281D Cabling 2 Aruba 10G SFP+ to SFP+ 3m Direct Attach Copper Cable - J9283D Switches 6 Aruba 6200F 48G Class4 PoE 4SFP+ 740W Switch or approved equivalent - JL728A Switches 1 Aruba 6300M 48-port 1GbE Class 4 PoE and 4-port SFP56 Switch or approved equivalent - JL661A Wireless Access Points 31 Aruba 505 Access Point - R2H29A w/ licensing Wireless Access Points 3 Aruba 535 Access Point - Q9H63A w/ licensing Wireless Access Licensing 34 HPE Software Licensing + 5 YR ArubaCare Support -License - K-12 School NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: Equipment must be compatible with existing Aruba controllers, WAPs and switches. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT C ONLY: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. IC Project D – Cabling MANDATORY SITE VISIT REQUIRED TO BID There is a document with additional information available for download, RISE Elem IFCB along with the Prevailing wage information. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Cabling 40 HUBBELL/LEVITON CAT 6A SHIELDED MINI PATCH CABLE, 5', ORANGE (RACK & ENDPOINTS) Cabling 40 HUBBELL/LEVITON CAT 6A SHIELDED MINI PATCH CABLE, 7', ORANGE (RACK & ENDPOINTS) Cabling 150 HUBBELL/LEVITON CAT 6 HIGH-FLEX MINI PATCH CABLE, 3', corresponding colors (RACK) Cabling 250 HUBBELL/LEVITON CAT 6 HIGH-FLEX MINI PATCH CABLE, 5', corresponding colors (RACK) Cabling 300 HUBBELL/LEVITON CAT 6 HIGH-FLEX MINI PATCH CABLE, 7', corresponding colors (RACK) Cabling 350 HUBBELL/LEVITON CAT 6 HIGH-FLEX PATCH CABLE, 5', corresponding colors (ENDPOINTS) Cabling 350 HUBBELL/LEVITON CAT 6 HIGH-FLEX PATCH CABLE, 7', corresponding colors (ENDPOINTS) Cabling Approx. 250 Ft Installation and termination of fiber cable from service entrance to MDF (SingleMode) Cabling Approx. 75 Ft Installation and termination of fiber cable from MDF to IDF (MultiMode) Cabling 271 Cat 6 data runs. Please provide separate clearly identifiable pricing for the 45 ineligible Cat6 data runs and any associated charges such as, but not limited to: installation, configuration, activation and taxes. Cabling 34 Cat 6A data runs Racks 2 Hoffman 2 Post Floor Rack Antennas, Connectors, and related components 1000 Wall plates, caddy j-hooks, saddle rings, brackets, etc. Antennas, Connectors, and related components 80 HUBBELL OR LEVITON RJ45 CAT 6a, Orange (AP) Antennas, Connectors, and related components 700 HUBBELL OR LEVITON RJ45, BLUE (DATA) DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT C ONLY: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT D ONLY: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C and/or Project D. Bids for individual components of a single project will be disqualified. BASIC MAINTENANCE OF INTERNAL CONNECTIONS: BMIC Project E – Firewall The district would like a manufacturer’s support contract for these items: Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Firewall Service and Components 2 FG-601F-BDL-811-12 FortiGate-601F Hardware plus 1 Year FortiCare Premium and FortiGuard Enterprise Protection or approved equivalent (60-month term) DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project E. Bids for individual components of the project will be disqualified. DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. 2023_C2_Bidding_Instructions180.docx NEOSHO_C2_COVER_PAGE_.pdf Prevailing_Wage3.pdf RISE_Elem_ICFB.pdf

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