The NATO Communications and Information Agency (NCI Agency) intends to issue a Request for Quotation (RFQ) for the provison of Splunk licences for the new NATO Headquarters.

Potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) be pre-approved for participation in NATO International Competitive Bidding (ICB), and 3) be nominated to the bidders list by the U.S. Government.

The reference for the RFQ is RFQ-CO-15084-ANWI, and all correspondence concerning this RFQ should reference this number.

NCI Agency will request quotations for this procurement with a source selection process of lowest price technically compliant.

NCI Agency plans to place a single contract for the entire scope of work. No partial bidding will be allowed.

Bidders will be required to declare a bid validity of 45 days from the closing date for receipt of quotes. If the selection and award procedure exceed the bid closing date by more than 45 days, firms may be requested to voluntarily extend the validity of their bids accordingly. Bidders may decline to do so, withdraw their bid, and excuse themselves from the bidding process without penalty.

SUMMARY OF REQUIREMENTS

Please see attached.

BECOMING ELIGIBLE TO BID

NATO ICB requires that the U.S. Government nominate U.S. prime contractors to the bidders list. Before the U.S. Government can nominate a U.S. prime contractor to the bidders list, however, the U.S. firm must be approved for participation in NATO ICB. Firms are approved for U.S. NATO ICB on a facility-by-facility basis.

The U.S. NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

U.S. firms can download a copy of the U.S. NATO ICB application from the following website:

http://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities

The application and supporting documentation may be submitted as e-mail attachments. If, when submitting the application, your firm is interested in a specific NATO ICB project, please include the following in the text of your email:

- the title and/or solicitation number of the project
- the name/phone/email of the company employee who should receive the bid documents

After approval of your one-time NATO ICB application, the U.S. Department of Commerce (DOC) will then know to follow up by issuing a Declaration of Eligibility (DOE) for that project. NATO member governments use a DOE to nominate an approved firm to the bidders list for a particular NATO ICB project.

IMPORTANT DATES:

- Request from DOC that a DOE be issued (and, for firms new to NATO ICB, submit the completed one-time NATO ICB application): 16 August 2019

- NCIA issues IFB (target): August 2019

- Bid Closing (target): mid-September 2019

- Contract Award (target): end of September 2019