Potential prime contractors must 1) be pre-approved for participation in NATO International Competitive Bidding (ICB), 2) be nominated to the bidders list by the U.S. Government, and 3) have performed similar tasking to the requirement described in the solicitation.

Contractor personnel performing services under the contract must be citizens of a NATO nation and have appropriate professional training and experience in a related field.

The type of contract is Firm Fixed Price (FFP), Level of Effort. Partial bidding is not authorized.

The Department of Commerce reference for this project is IFIB-ACT-SACT-16-59.

REQUIREMENT

HQ SACT is seeking contract support to assist ACT's Purchasing & Contracting Branch in the following:

- Work with the Contracting Officers in the P&C Branch to assist with the award and administration of new contracts.

- Work with the Contracting Officers in the P&C Branch to assist with the administration of existing contracts to include but not limited to contract modifications, validating invoices, and file maintenance.

- Serve as principle administrator to support the HQ SACT Contractor Travel. Duties will include but are not limited to processing of event SOWs, travel support, and computation of travel entitlements as needed after completion of the event based on documents provided by the individual. Real time maintenance of annual contractor travel cost data by categories such as travel and airfare.

- Assist with any contract and acquisition-related work, as directed by the Contracting Officer.

BIDDING PROCEDURE

NATO ICB requires that the U.S. Government nominate U.S. prime contractors to the bidders list. Before the U.S. Government can nominate a U.S. prime contractor to the bidders list for this procurement, the U.S. firm must be approved for participation in NATO ICB. U.S. firms are approved for NATO ICB on a facility-by-facility basis.

The U.S. NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

U.S. firms can download a copy of the U.S. NATO ICB application from the following website:

http://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities

The application and supporting documentation may be submitted as e-mail attachments. If, when submitting the application, your firm is interested in a specific NATO ICB project, please include the following in the text of your email:

- the title and/or solicitation number of the project
- the name/phone/FAX/email of the point of contact for the bid documents

Upon approval of your one-time NATO ICB application, the Department of Commerce will then know to follow up by issuing a Declaration of Eligibility (DOE) for that project. A DOE is used to nominate an approved firm to the bidders list for a particular NATO ICB project.

IMPORTANT DATES

Firms should request a DOE (and, for firms new to NATO ICB, submit a completed one-time NATO ICB application) by: 09 September 2016

Please note, however, that HQ SACT will continue to accept nominations to the bidders list (DOEs) past the nomination deadline and up to the bid closing date.

IFIB release (target): Contractors will be able to view the IFIB on or about 15 September 2016 at the following website: http://www.act.nato.int/contracting-procurements

Bid closing (target): 28 October 2016

Period of performance: 01 January - 31 December 2017 with two possible 12-month option periods.