NAICS Code
532420: Office Machinery and Equipment Rental and Leasing

Louisiana companies to submit INFORMATION ONLY.

Timeframe
Responses to this RFI are due by 12:00 noon CST on Tuesday, May 26, 2015.

Request for Information:

Please note that this is for INFORMATION and PLANNING purposes only and does not constitute a Request for Proposal (RFP). Responses to this RFI will not be accepted by the Government to form a binding contract. The Government will not pay for the information solicited nor recognize any costs associated with the submission of the RFI. The purpose of the RFI is to provide an opportunity for industry to enhance the success of any future procurement to meet this requirement. An information obtained as a result of the RFI is intended to be used by the Government on a non-attribution basis form program planning and acquisition strategy development. A determination by the Government not to issue a solicitation based upon responses to this notice is solely within the discretion of the Government.

Place of Performance

The FEMA LRO Office has two locations of operation: 1500 Main Street, Baton Rouge, LA 70802 and 1100 Robert E. Lee Blvd., New Orleans, LA 70113.

Introduction of Purpose of RFI

The FEMA Louisiana Recovery Offices use multifunctional devices (MFD's) which include the capabilities for copying, faxing, scanning, and printing for daily operational functions. As FEMA projects are completed the size of the offices and operating capacity will be decreasing since the FEMA Offices in Louisiana are in the recovery stage; therefore less MFD's will be needed.
FEMA is requesting information from vendors which would have the capability to rent or lease MFD's over a four year period with no termination fees if there is not a bona-fide need to renew the units. See the attached Statement of Work (SOW) for estimated quantity and lease/rent schedule. The estimated lease/rent schedule is only an estimate due to the unforeseen nature of anticipated needs in the future.

Please provide a written response to the following questions for the Key Elements of Focus:

• What are your capabilities to supply MFD's as per specifications and quantity of units included in the SOW?
• What is your capability to lease units?
• What is your capability to rent units?
• What is your capability to wave or greatly reduce any termination fees as per estimated lease/rent schedule in SOW?
• What is your capability for delivery and installation of all machines to work within the network system?
• What is your capability to perform maintenance on machines in New Orleans and Baton Rouge?
• What is your capability to provide supplies for machines in New Orleans and Baton Rouge?
• What is your capability to train employees on the MFD's?

DISCLAMER AND IMPORTANT NOTES: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determne the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information recived or provide feedback to respondents with respect to any information submitted. Responses to this notice will not be considered adequate responses to a solicitation.

Contracting Office Address:
DHS/FEMA
1500 Main Street
Baton Rouge, LA 70802

Please submit written responses to:
[email protected]
Contract Specialist

[email protected]
Contracting Officer