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NOTICE TO PROPOSERS PCB24-37 MULTIFUNCTION COPIERS AND SERVICES PCB24-37 RFP Package The City of Panama City Beach is accepting electronic (e-submission) and sealed Proposals from reliable and qualified providers for the lease, maintenance, and supplies of multifunction copiers. The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes. All proposals must be received no later than July 22, 2024, at 1:00PM CDT at which time all Bids will be publicly opened and read. The request for Proposal documents may be downloaded online at www.demandstar.com and on the City’s website at https://www.pcbfl.gov/about-us/rfp-posts-list starting on June 21, 2024. Electronic Proposals will only be accepted when submitted through DemandStar’s Bid portal. Emailed submissions will not be accepted. Alternatively, one original and one electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below. Any sealed Proposal submitted on paper must identify and clearly mark the Bid # PCB24-37 MULTIFUNCTION COPIERS AND SERVICES on the package. Receipt of a Proposal by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt. All paper Proposals shall be sealed and delivered or mailed to: City of Panama City Beach City Hall ATTN: Purchasing Manager 17007 Panama City Beach Parkway Panama City Beach, Florida 32413 Any and all questions regarding the proposal documents shall be directed to the City of Panama City Beach Purchasing Manager: Carrie Jagers, by email at [email protected]. Contact with any other City official or City employee for the purpose of inquiries regarding this proposal or the meaning or interpretation of these specifications shall be grounds for disqualification. The City reserves the right to accept or reject any and all RFPs in whole or in part, to waive informalities in the RFP documents, to obtain new RFPs, to postpone the opening of RFPs, or if unable to negotiate a satisfactory contract to terminate all negotiations under the RFP and proceed by whatever appropriate means it may elect. Each Request for Proposals shall be valid to the City for a period of ninety (90) days after opening. The City of Panama City Beach adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to the bid opening by a physically handicapped person upon notice 48 hours prior to the meeting. Please call City Clerk, Lynne Fasone, at 850-233-5100 or email at [email protected] to make a request. For more information on the City’s purchasing policies and procedures, or to review the City’s Procurement Manual, please visit the City’s website at www.pcbfl.gov.

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