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IFCB Posted : Dec 18, 2024 Bid Deadline : Wednesday, Jan 22, 2025 Questions Due By : Friday, Dec 27, 2024 Applicant Address : California, MO 65018 IFCB ID : 250010775 IFCB Requirements : · Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If the system is down before the deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. The applicant reserves the right to request and obtain bids outside of the website system if the bid deadline has passed and zero or one bid is received (the intent for this is to follow USAC guidance on obtaining cost-effective bids). · For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment. · E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. · INTERNET ACCESS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified. · INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. · DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified. · DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Service providers are required to bid the entire hardware project. Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified. · DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. Services and Equipment Requested : Category One: Internet Access – The district currently has 1 GB bandwidth and would like to increase up to 3 GB. The terminating address is 1501 W. Buchanan St, California, MO 65018. Bidders should provide pricing for 1.5 GB, 2 GB and 3 GB all based on 3 and 5 year terms. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. INTERNET ACCESS DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified. INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. Category 1 Network Equipment- Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 3 HPE Aruba Networking CX 5420 6-slot Switch – S0U59A Switch components 6 HPE Aruba Networking CX 5420 1600W AC Power Supply – S0U53A GBIC/Modules 3 HPE Aruba Networking CX 5420 8p SFP+ 1G/10G LRM Module – S0U68A COMPATIBILITY REQUIREMENT: Equipment must be compatible with existing Aruba Central. DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified. DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Service providers are required to bid the entire hardware project. Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified. DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR CATEGORY ONE NETWORK EQUIPMENT: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. Category Two: INTERNAL CONNECTIONS No installation or cabling drops needed. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Antennas, Connectors and Related Components 16 HPE Aruba Networking X372 54VDC 1050W 110-240VAC Power Supply - JL087A Antennas, Connectors and Related Components 4 HPE 680W Power Supply - JL086A Antennas, Connectors and Related Components 3 HPE Aruba Networking CX 5420 16p Smart Rate 1G/2.5G/5G Class6 PoE Module - S0U66A Antennas, Connectors and Related Components 10 HPE Aruba Networking CX 5420 24p 10M/100M/1G Class4 PoE Module - S0U62A Cabling 20 HPE Aruba Networking 10G SFP+ to SFP+ 1m Direct Attach Copper Cable - J9281D Cabling 1 HPE Aruba Networking 10G SFP+ to SFP+ 3m Direct Attach Copper Cable - J9283D Switch 8 HPE Aruba Networking 6300L 48p Smart Rate 1G/2.5G/5G Class8/6 PoE 2p 50G and 2p 10G LRM Layer2 Switch - S3L77A with 5 year licensing Switch 9 HPE Aruba Networking CX 6200F 48G Class4 PoE 4SFP+ 740W Switch - JL728B with 5 year licensing Switch 4 HPE Aruba Networking CX 6200F 24G Class4 PoE 4SFP+ 370W Switch - JL725B w 5 year licensing Switch 3 HPE Aruba Networking CX 6100 24G Class4 PoE 4SFP+ 370W Switch - JL677A w 5 year licensing Wireless Access Point Licensing 160 Aruba Central Licensing for existing WAPs – 5 year NOTE: We are requesting WAP and/or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: Equipment must be compatible with existing Aruba Central and Aruba wireless controller. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. 2025_C2_Bidding_Instructions187.pdf MONITEAU_C1_COVER_PAGE.pdf MONITEAU_C2_COVER_PAGE.pdf

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