G
Management Coordinator for Program Implementation
Bogota, Colombia
Issuance Date: 11/29/2018
Closing Date: 12/13/2018
SOLICITATION NUMBER: PSC-19-024-INL
SUBJECT
A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL)
The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation.
PRE-AWARD ETHICAL RESPONSIBILITIES OF PSC (JUN 2011)
This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors," or otherwise objectively performing their contractual duties upon contract award.
HOW TO APPLY
Offerors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. The Government is not responsible for any costs incurred by the offeror during the solicitation process.
NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION
This solicitation in no way obligates the Department of State to award a PSC contract, nor does it commit the Department of State to pay any cost incurred in the preparation and submission of the application.
Proposals must include the following and not exceed twenty (20) pages:
1) Form SF 171 (Completed and signed)
2) Resume
3) Three letters of recommendation OR three references to include contact information
Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration.
*** ONE PDF ATTACHMENT IS HIGHLY RECOMMENDED
VETERAN'S PREFERENCE
Veteran's preference is not applicable to this position therefore do not submit DD-214.
ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NONDISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.
Submit proposal via e-mail to the attention of:
INL/Dominique Chittum
E-mail: [email protected]
Direct questions regarding this solicitation to:
INL/Dominique Chittum
E-mail: [email protected]
INL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal.
1. SOLICITATION NUMBER: PSC-19-024-INL
2. ISSUANCE DATE: 11/29/2018
3. CLOSING DATE: 12/13/2018
4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 3:00 PM, EST
5. POSITION TITLE: INL Management Coordinator for Program Implementation
6. MARKET VALUE: $85,181 - $125,091 (FS-02 Equivalent)
7. PERIOD OF PERFORMANCE: One year from date of award, with four optional years
8. PLACE OF PERFORMANCE: Bogota, Colombia
9. JOB DESCRIPTION: See below
A. GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT
The Bureau of International Narcotics and Law Enforcement Affairs (INL) is part of the Under Secretary for Civilian Security, Democracy, and Human Rights (J) within the Department of State (DOS). INL's mission is to minimize the impact of international crime and illegal drugs on the United States and its citizens by providing effective foreign assistance and fostering global cooperation.
INL Bogota's Management Office supports INL programs, with the goal of stopping the flow of illegal drugs to the United States by improving the effectiveness and efficiency of strategic planning and illicit crop eradication. INL manages and funds bilateral narcotics control and law enforcement professionalization programs in Colombia that total over $140 million in budget annually.
The purpose of this Personal Service Contract (PSC) is to provide an INL Management Coordinator in the INL office at the U.S. Embassy in Bogota, Colombia to enhance oversight of approximately 320 contract personnel and management controls for INL's $140 million annual budget. The position provides essential management and administrative direction to enhance INL/Bogota's program implementation, contributing to Mission, Bureau and Department strategic objectives. INL/Bogota programs include Organized Crime and Counternarcotics, Justice, Police Aviation, Law Enforcement Professionalization Support, and Policy. The Management Coordinator is responsible for managing three section leaders and 52 Locally Employed (LE) and contracted INL/Bogota staff. The incumbent manages logistics/warehouse/customs, training, information technology (IT), construction, facilities maintenance, and end-use monitoring (EUM) activities. INL Bogota has one of the most complex and high risk INL EUM programs, monitoring over 45,000 items currently valued at over $500 million, with over 87% of those items categorized as defense articles. These assets are in remote and hostile locations throughout Colombia. The warehouse receives each year about $70 million of INL Bogota program assets procured locally or in the United States, which are critical to the interdiction, eradication, aviation, or security programs.
The incumbent will also streamline management processes, and develop and implement policies and new administrative changes required.
B. DUTIES AND RESPONSIBILITIES
1) Construction
• Supervises the INL construction unit (a team of LE and contractor staff including two civil and one electrical engineers, two architects, and one IT specialist) that provides subject matter expertise to the INL program managers on proposed construction efforts.
• Supports all INL-funded program requirements for construction projects (e.g., modular offices, barracks, warehouses, K-9 kennels) that are donated to the Government of Colombia (GOC).
• Oversees an average of 80 construction projects annually, valued at more than $50 million.
• Works closely with the program managers, the front office, AQM (for projects over $250,000), and the local GSO contracting officer concerning construction requirements and changing priorities.
• Responsible for assigning the projects to the team members according to their specialties and distributing the workload to ensure effective use of the resources to avoid backlogs, bottlenecks and other delays that may adversely affect the mission.
• Provides feedback on the timelines for the design, architectural and engineering studies, reviews statements of work, and oversees subsequent project execution.
• Develops weekly evaluations of base line progress and discrepancies, reports issues, revises/corrects schedules, and produces lessons learned reports at the end of each project in order to create a continuous follow-up of improvement actions within the unit. This requires continual follow up on the status of individual projects, problem resolution, and coordination with contractors, CNP and other GOC architects/engineers, and INL program managers.
• Coordinates the preparation of annual INL required Advance Acquisition Plan, obtaining cost information and project, commodity and construction requirements from all program managers, ensuring timely and accurate reporting for INL budget and planning officials.
2) End Use Monitoring (EUM)
• Supervises two LE EUM coordinators and the EUM & Logistics Supervisor responsible for tracking the use and disposal of these thousands of sensitive items such as weapons, ammunition, night vision goggles, armored vests, repair parts, tools, and hazardous materials through over 50 remote visits annually for inspections and evaluations.
• Responsible for implementing a robust EUM program with a 100% inspection goal for the equipment and materials. Develop an effective partnership with the program managers, GOC partners, and INL/Resource Management, providing written feedback to programs on the use, maintenance, storage, general condition, and accountability of INL-funded equipment.
• Responsible for ensuring that GOC storage facilities are in compliance with INL EUM Standard Operating Policy/Procedure (SOPP) and applicable USG regulations. He or she must work with the program divisions to overcome deficiencies.
• Required to work with INL's implementers, including USG federal agencies (OPDAT, ICITAP, US Marshals, and DEA), to implement the EUM requirements of assets purchased with INL funds.
• Develops monitoring and accountability programs, trackers, site visit reports, and the Annual End Use Monitoring Report, in conjunction with the nationalization process that formalizes the transfer of equipment procured to support the bilateral relationship.
• Directs the administration of records management, documentation of all defense article disposals, and retirement of items past their useful life.
3) INL Warehouse, Customs and Shipping Operations
• Responsible for coordinating and directing the logistics supervisor in the day-to-day operations of the warehouse ensuring that critical program equipment is not diverted or delayed in its arrival in country.
• Supervises LE Staff, including two shipping clerks, two warehousemen, and an administrative assistant. The warehouse team works with the GOC partners (including the National Police, Navy, Army, and Prosecutors' Office), to ship, import, export, and complete the customs and nationalization process for items such as aircraft, aircraft parts, boats, vehicles, weapons, ammunition, night vision goggles, armored vests, and other training equipment.
• Responsible for establishing policies and guidelines for registering all INL assets in the asset management database, and ensuring appropriate labeling for EUM prior to transfer to the GOC for inclusion in the ILMS database.
• Provides appropriate oversight for proper accountability of program assets.
5) Facilities Maintenance Team (FMTs):
• Oversees the 30-50-member FMT of third party contractors, managed by a civil engineer and supervised by the logistics and warehouse supervisor. This team of craftspeople, electricians, and air conditioning and inventory specialists construct, renovate, and maintain INL-program-funded buildings.
• Works with program managers to determine whether it would be more efficient and financially beneficial to utilize the FMTs to complete a construction or maintenance project.
• Provides detailed cost-benefit analysis as well as detailed planning to show scope and timeframe for the proposed projects, to assist in deciding which mechanism will be used to complete the project.
6) INL Management Training Coordinator:
• Responsible for providing training and development to support the needs of the INL management team and to promote employee career development, professionalism, and efficiency.
• Within resources and time constraints, and considering fairness and equitability in the distribution of training opportunities, pursue an active program of training and development of all management employees.
• Supervises a management assistant who provides support to the incumbent for implementing training needs both locally and overseas.
• Coordinates Washington staff assistance visits.
C. TRAINING & DISTANCE LEARNING COURSES
1. Completes the Contracting Officer Representative (PA296), Grants Officer Representative, and AOR distance-learning (DL) courses through the Foreign Service Institute (FSI) within 120 days of arriving at Post.
2. Completes the Introduction to Working in an Embassy (PN113) distance-learning (DL) course through the Foreign Service Institute (FSI) within the first six (6) months of arriving at Post.
3. Completes the INL Orientation course, INL Management Overseas training (if available), and relevant acquisition and administrative courses as necessary.
4. Financial Management Training offered by FSI - Modules will be selected by INL Management Officer.
5. Appropriate Human Resources Training determined by supervisor and offered by FSI.
6. Completes the mandatory Foreign Affairs Counter-Threat (FACT) Course (OT610) prior to deployment to Post.
D. RELATIONSHIPS
The incumbent works under the day-to-day direction of the FS-2 INL Management Officer and in close coordination with the FS-3 deputy management officer, keeping the INL Bogota Director/Deputy well informed about his/her teams and projects. The PSC will serve as the Management Coordinator for Program Implementation, supervising the six key management areas described in Section B and coordinating administrative reporting. The Management Coordinator will backstop the FS-02 Management Officer and FS-03 Deputy.
The Management Coordinator will serve as a Contracting Officer's Representative (COR) for the $40 million INL Bogota contract that provides about 75 contract employees, wherein s/he is delegated the authority to act for the Contracting Officer in matters concerning technical clarification, inspection and, after concurrence by the Contracting Officer, acceptance of Contractor performance under the contract, including preparation of receiving reports, and the authorization of progress payments when appropriate. The COR will coordinate all work with the Contractor and review Contractor's performance at significant stages of its development. In no instance, however, shall the COR be authorized to alter or modify the specifications or the contract terms and the conditions or waive the government's requirement, price, delivery, or other terms and conditions. Such changes must be authorized, in writing, to the Contracting Officer.
E. COMPLEXITY
This position must exercise considerable independence and judgment in responding to rapidly changing program support requirements. Due to the high visibility and political sensitivity of the issues in which INL Bogota is involved, there is extreme difficulty in identifying the nature of the issues and planning, organizing, and determining the scope and depth of studies/audits to be undertaken. The PSC is expected to address difficult scenarios by separating the substantive nature of the programs or issues into their components and determining the nature and magnitude of programs or issues, as well as in discerning the intent of policy statements and determining how to translate the intent into program support actions.
F. SCOPE AND EFFECTIVENESS
The PSC performs broad and extensive assignments related to a complex range of administrative functions mentioned above to support INL Bogota counternarcotics programs, which are of paramount importance to Mission Colombia, the Department of State, the public and Congress.
G. MINIMUM REQUIREMENTS
1. U.S. citizenship and the ability to obtain and maintain Department of State (DOS) Secret level security and medical clearances to work in the Embassy.
2. Bachelor's Degree from an accredited university.
3. Five (5) years of progressively relevant experience in management, including at least three (3) years in logistics or financial management. Aforementioned experience must be working with full range of administrative laws, policies, regulations and precedents applicable to the program administration.
4. Five (5) years of experience directly supervising personnel.
5. Proficient in using Microsoft Office package.
6. Demonstrated knowledge and experience implementing management controls, practices and procedures.
7. Demonstrated specific knowledge of USG acquisition regulations and management practices.
8. English fluency and Spanish proficiency.
9. Five years of experience working in international environments.
10. Experience working overseas with INL (preferably in Colombia) or with Embassy's Management Section.
11. Understanding of U.S. foreign policy and interagency process.
12. Ability to communicate orally and in writing, supervise personnel, delegate assignments, manages multiple high-priority tasks, and reacts quickly to changing priorities.
H. GOVERNMENT-FURNISHED EQUIPMENT
The PSC shall be able to use a furnished office space, with a computer, office telephone, and other supplies needed for job requirements. This property will be owned and maintained by the Department of State.
I. TRAVEL REQUIREMENTS
Occasional travel to rural areas, small towns, and occasionally to large cities throughout Colombia is a requirement of this position. Many of these areas in Colombia are conflict zones where insurgent groups are based, criminal organizations operate, and crime is generally high. In addition, many of these areas in Colombia are tropical, with high temperatures, high humidity, tropical insects and diseases, and minimal infrastructure.
J. PRE-DEPLOYMENT REQUIREMENTS
If applicable - Consultations with the INL Program Office may be required.
K. EVALUATION FACTORS
Factor 1: Work Experience 25 points
Demonstrated work experience in managing large teams and complex projects that include determining and validating requirements, implementing progress on projects, as well as reporting on budget, logistics, warehouse, customs, human resources (HR), vehicle fleet, construction, and EUM activities.
Factor 2: Program Experience 35 points
Demonstrated experience in preparing budgets, advance acquisition plans, statements of work (SOW), procurement orders, purchase requests, sole-source justification waiver requests, and a variety of reports with a full range of sensitive management issues. Demonstrated experience monitoring and organizing the drafting of the annual reports, as well as any ad hoc reports required. Demonstrated experience providing authoritative management advisory service, which includes researching, analyzing and evaluating the issues, determining applicable precedents, recommending innovative methods and strategies to resolve complex management problems, and identifying the most effective approach.
Factor 3: Management & Communication Experience 20 points
Demonstrated ability to communicate effectively, both orally and in writing, in a timely and concise manner; interact effectively with others at all levels to prepare, analyze, explain and defend determinations and requirements with respect to conformance to applicable laws, policies and other regulatory guidelines; and advise program officials.
Demonstrated high level of written communication sufficient to draft a variety of reports, letters, memoranda, position evaluation statements, and other correspondence on a full range of sensitive management issues. Demonstrated oral communication sufficient to meet and deal with managers and employees at all levels in situations of a highly sensitive nature.
Factor 4: Past Performance 20 points
Past Performance evaluation of applicant's ability to perform under the contract. In conducting the evaluation, the U.S. Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources.
The most qualified candidates may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. INL will not pay for any expenses associated with the interviews. In addition, applications (written materials and interviews) will be evaluated based on content as well as on the applicant's writing, presentation, and communication skills. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, INL reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for applicants being considered for selection.
COMPENSATION (BASE PAY)
For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements.
BENEFITS & ALLOWANCES
AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES
BENEFITS - IF APPLICABLE
• Employee's FICA/Medicare Contribution
• Contribution toward Health and Life Insurance
• Pay Comparability Adjustment
• Annual Increase
• Eligibility for Worker's Compensation
• Annual, Sick and Home Leave
• 401K Plan
• MEDVAC (provided by DOS Med)
ALLOWANCES IN ACCORDANCE WITH DEPARTMENT OF STATE STANDARDIZED REGULATIONS (DSSR) - IF APPLICABLE
• Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post
• Housing Allowance
• Post Allowance
• Supplemental Post Allowance
• Maintenance Allowance (SMA)
• Education Allowance
• Educational Travel (full-time United States based secondary)
• Post Hardship Differential
• Danger Pay
• Shipment of HHE, UAB, POV and Consumables