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IFCB Posted : Oct 27, 2023 Bid Deadline : Wednesday, Dec 13, 2023 Questions Due By : Wednesday, Nov 15, 2023 Applicant Address : Locust Grove, OK 74352 IFCB ID : 240003320 IFCB Requirements : · Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If for some reason the system is down before the respective deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. · For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment. · The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. · LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. · LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Bids submitted for services to incorrect addresses will be disqualified. · SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Bids submitted for services to incorrect addresses will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bids disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified. Services and Equipment Requested : CATEGORY ONE VOLUNTARY SITE VISITS Vendors wishing to bid on Category One can attend a voluntary site visit either 11/7/23 or 11/14/23. Vendors should RSVP to Trenton Rice at 918-852-7891 to set up a time for a site visit on 11/7/23 or 11/14/23. THIS NUMBER IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED. LEASED WIDE AREA NETWORK CIRCUIT One connection any delivery/technology type. Leased dark fiber bidders should bid two fiber strands. Lit leased fiber bidders should bid 10GB bandwidth. The connection will be from the Middle School, 36.20347° N, 95.15752° W, to the Upper Elementary School, 36.20297° N, 95.15575° W. LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. LEASED WIDE AREA NETWORK CIRCUITS DISQUALIFICATION FACTOR: Bids submitted for services to incorrect addresses will be disqualified. SELF PROVISIONED NETWORK The district will accept bids for any type of technology that can achieve their connectivity goals including fiber, wireless, purchased radio/wireless bridges, etc. The connection will be from the Middle School, 36.20347° N, 95.15752° W, to the Upper Elementary School, 36.20297° N, 95.15575° W. SELF PROVISIONED NETWORK DISQUALIFICATION FACTOR: Bids submitted for services to incorrect addresses will be disqualified. OPERATIONS AND MAINTENANCE SERVICES One connection from the Middle School, 36.20347° N, 95.15752° W, to the Upper Elementary School, 36.20297° N, 95.15575° W. CATEGORY TWO VOLUNTARY SITE VISITS Vendors wishing to bid on Category Two can attend a voluntary site visit either 11/7/23 or 11/14/23. Vendors should RSVP to Trenton Rice at 918-852-7891 to set up a time for a site visit on 11/7/23 or 11/14/23. THIS NUMBER IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED. INTERNAL CONNECTIONS Please include installation, activation, and configuration costs for everything but WAPs. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 18 Aruba 6200M 36G 12SR5 Class6 PoE 4SFP+ switch Switches 12 Aruba 6200M 48G Class4 PoE 4SFP+ switch Switches 5 Aruba 6200M 24G Class4 PoE 4SFP+ switch Switches 1 Aruba 6300M 24SFP + 4SFP56 switch Switch Licensing 35 Aruba Central 62xx/29xx Switch Foundation 3y Sub E-STU Switch Licensing 1 Aruba Central 63xx/38xx Switch Foundation 3y Sub E-STU Wireless Access Points 35 Aruba AP-505 (US) Unified AP WAP Licensing 150 Aruba Central AP Foundation 3y Sub E-STU Antennas, Connectors, Related Components 30 HP J9150D Compatible TAA 10GBase-SR SFP+ Transceiver Antennas, Connectors, Related Components 10 HP J9151E Compatible TAA 10GBase-LR SFP+ Transceiver Antennas, Connectors and Related Components 1 HP J9281D Compatible 10GBase-CU SFP+ Direct Attach NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bids disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. Locust_Grove_C2_Cover_Page.pdf 2024_C2_Bidding_Instructions75.pdf

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