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Overview: Partial renovation of Smith Hall Room 126 at the United States Coast Guard Academy to install a new lecture capture system and new equipment as detailed below. The renovation consists of two phases:
1. Installation of lecture capture hardware and integration into existing network framework at the USCGA.
2. Installation of Mediasite software and training provided by Sonic Foundry. Both phases will be included in this statement of work.
Details: Vendor shall install a Mediasite lecture capture system with the ability to capture a previously-installed (USCGA-provided) Whiteboard, capture of a document, capture of the user's computer screen (using user-provided computer or laptop), and capture of the speaker. At any time, two of the four possible live-streams will be able to be captured and exported to the Mediasite recorder. User will be able to dynamically control the lecture capture and in-room display of content in real time using a vendor-provided, user-friendly switching device, and have the ability to control source selection, microphone and in-room speaker levels, recording levels, and room on/off functions. Vendor will provide two microphones for audio capture: one which attaches to the speaker directly and one which is permanently attached to the podium. Vendor will provide and install in-room speakers for delivery of audio to an audience in the room. The vendor will provide and install a document capture system to accommodate document capture. The vendor will provide and install two 70 inch LED televisions to display captured content in real time to individuals within the classroom. Vendor will provide and install a podium to house the equipment associated with the lecture capture system.
Vendor will also purchase and install Sonic Foundry's Mediasite RL HDMI recorder, Sonic Foundry Mediasite EVP server software on a USCGA-provided server, one year of customer assurance maintenance for the EX server software, one year of customer assurance maintenance for the recorder, and mediasite customer assurance custom service configuration/activation with training for two work days. Mediasite will also provide one year of off-site hosting for up to 25 simultaneous viewers. Installation of the Mediasite recorder, software, and training (two days) will be performed by Sonic Foundry personnel and will be included in the overall quotation. Vendor will subcontract Mediasite to provide hardware, software, installation, training, service, and hosting as discussed above.
The Vendor will purchase, deliver, install, and test the entire system in that room. The proposal must include a design plan, equipment listing, and include the cost of all equipment and installation/labor. Inspection and acceptance is to be at the destination with delivery. New equipment only, no remanufactured or "gray market" items will be accepted.
The USCGA will provide servers and traditional server software necessary to run the Mediasite software (but NOT Mediasite software), in-room Whiteboards, and network and electrical connections to the room sufficient for installation of the equipment. Cables between vendor-supplied devices and between vendor-supplied and CGA-supplied devices will be provided by the vendor.
The room dimensions are approximately 28 feet (projector/instructor side) by 32 feet. Photographs of the room will be provided upon request.
Smith Hall location:
US Coast Guard Academy
15 Mohegan Ave
New London, CT 06320
Technical questions may be directed to: Joshua Gray, [email protected] 860-444-8636
Award Criteria: This is a Firm Fixed-Price Contract, using Best Value. The contractor shall perform work assignments within the parameters listed above. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government in price and the following factors:
1. MediaSite server installation experience.
2. Experience with installation of smart classrooms and lecture capture systems at colleges and universities.
3. References demonstrating customer satisfaction.
Quotations must be submitted electronically to: David Palacios via email @ [email protected] or
Faxed Attn: David Palacios @ (860) 444-8316 Ensure to reference the solicitation number when submitting your quote.
This is a combined synopsis/solicitation for Mediasite lecture capture system at Smith Hall Room 126, prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The combined Synopsis/Request for Quotation (RFQ) number is 21-14-394PDD150 utilizing Simplified Acquisition Procedures under FAR Part 13.
Overview: Partial renovation of Smith Hall Room 126 at the United States Coast Guard Academy to install a new lecture capture system and new equipment as detailed below. The renovation consists of two phases:
1. Installation of lecture capture hardware and integration into existing network framework at the USCGA.
2. Installation of Mediasite software and training provided by Sonic Foundry. Both phases will be included in this statement of work.
Details: Vendor shall install a Mediasite lecture capture system with the ability to capture a previously-installed (USCGA-provided) Whiteboard, capture of a document, capture of the user's computer screen (using user-provided computer or laptop), and capture of the speaker. At any time, two of the four possible live-streams will be able to be captured and exported to the Mediasite recorder. User will be able to dynamically control the lecture capture and in-room display of content in real time using a vendor-provided, user-friendly switching device, and have the ability to control source selection, microphone and in-room speaker levels, recording levels, and room on/off functions. Vendor will provide two microphones for audio capture: one which attaches to the speaker directly and one which is permanently attached to the podium. Vendor will provide and install in-room speakers for delivery of audio to an audience in the room. The vendor will provide and install a document capture system to accommodate document capture. The vendor will provide and install two 70 inch LED televisions to display captured content in real time to individuals within the classroom. Vendor will provide and install a podium to house the equipment associated with the lecture capture system.
Vendor will also purchase and install Sonic Foundry's Mediasite RL HDMI recorder, Sonic Foundry Mediasite EVP server software on a USCGA-provided server, one year of customer assurance maintenance for the EX server software, one year of customer assurance maintenance for the recorder, and mediasite customer assurance custom service configuration/activation with training for two work days. Mediasite will also provide one year of off-site hosting for up to 25 simultaneous viewers. Installation of the Mediasite recorder, software, and training (two days) will be performed by Sonic Foundry personnel and will be included in the overall quotation. Vendor will subcontract Mediasite to provide hardware, software, installation, training, service, and hosting as discussed above.
The Vendor will purchase, deliver, install, and test the entire system in that room. The proposal must include a design plan, equipment listing, and include the cost of all equipment and installation/labor. Inspection and acceptance is to be at the destination with delivery. New equipment only, no remanufactured or "gray market" items will be accepted.
The USCGA will provide servers and traditional server software necessary to run the Mediasite software (but NOT Mediasite software), in-room Whiteboards, and network and electrical connections to the room sufficient for installation of the equipment. Cables between vendor-supplied devices and between vendor-supplied and CGA-supplied devices will be provided by the vendor.
The room dimensions are approximately 28 feet (projector/instructor side) by 32 feet. Photographs of the room will be provided upon request.
Smith Hall location:
US Coast Guard Academy
15 Mohegan Ave
New London, CT 06320
Technical questions may be directed to: Joshua Gray, [email protected] 860-444-8636
Award Criteria: This is a Firm Fixed-Price Contract, using Best Value. The contractor shall perform work assignments within the parameters listed above. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government in price and the following factors:
1. MediaSite server installation experience.
2. Experience with installation of smart classrooms and lecture capture systems at colleges and universities.
3. References demonstrating customer satisfaction.
Quotations must be submitted electronically to: David Palacios via email @ [email protected] or
Faxed Attn: David Palacios @ (860) 444-8316 Ensure to reference the solicitation number when submitting your quote.
Set-Aside:Total Small Business