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IFCB Posted : Oct 11, 2022 Bid Deadline : Saturday, Nov 19, 2022 Questions Due By : Saturday, Oct 22, 2022 Applicant Address : Lebanon, MO 65536 IFCB ID : 230002246 IFCB Requirements : · All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted. · LEASED WIDE AREA NETWORK CIRCUIT DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified. · LEASED WIDE AREA NETWORK CIRCUIT DISQUALIFATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. · The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified. Services and Equipment Requested : Category One: Leased Wide Area Network Circuit – Nine connections any delivery/technology type, daisy chained. Leased dark fiber bidders should bid 7 fiber strands. Lit leased fiber bidders should bid 10 GB. The main connection begins at 777 Brice Street, Lebanon, MO 65536 and then to 500 N Adams Ave, Lebanon, MO 65536, to 301 Hoover Street, Lebanon, MO 65536, to 901 Maple Lane, Lebanon, MO 65536, to 695 Millcreek Road, Lebanon, MO 65536, to 1200 Clark Ave, Lebanon, MO 65536, to 757 Brice Street, Lebanon, MO 65536, to 2020 Evergreen Parkway, Lebanon, MO 65536, to 2700 Buzz Pride Drive, Lebanon MO 65536 and back to 777 Brice Street, Lebanon, MO 65536. LEASED WIDE AREA NETWORK CIRCUIT DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified. LEASED WIDE AREA NETWORK CIRCUIT DISQUALIFATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. Category Two: VOLUNTARY SITE VISIT Vendors wishing to bid on C2 can attend a voluntary site visit from October 17, 2022, through October 21, 2022. Vendors should RSVP to Chris Clamme at [email protected] to set up a time for a site visit from October 17, 2022, through October 21, 2022. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED. INTERNAL CONNECTIONS Existing switches, UPS and WAP replacement for the High School and Boswell Elementary buildings. Project A – High School upgrade No cabling drops needed. Installation and configuration needed for the switches and WAPs. Bids should include 5-year licensing for all switches and WAPs. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Antennas, Connectors and Related Components 14 MA-ANT-20 Switches 35 MS225-48FP-HW Switches 4 MS120-8FP-HW Modules, GBIC, transceivers 39 SFP+ 10 GB UPS/Battery Backup 15 Easton 5P1500R-L UPS/Battery Backup 5 Eaton 9PX1500RT-L Wireless Access Points 44 MR44-HW Wireless Access Points 1 MR76-HW Wireless Access Points 6 MR86-HW NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: All switches must be compatible with existing Meraki and Cisco infrastructure. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. Project B – Boswell Elementary Upgrade No cabling drops needed. Installation and configuration needed for the switches and WAPs. Bids should include 5-year licensing for all switches and WAPs. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 11 MS225-48FP-HW Switches 1 MS225-24P-HW Switches 1 MS425-16-HW Modules, GBIC, transceivers 13 SFP + 10 GB UPS/Battery Backup 3 Easton 5P1500R-L Wireless Access Points 44 MR 44-HW NOTE: We are requesting WAP or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: All switches must be compatible with existing Meraki and Cisco infrastructure. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A or Project B. Bids for individual components of a single project will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. 2023_C2_Bidding_Instructions70.docx LEBANON_C2_COVER_PAGE_.pdf

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