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LP&L Fleet Vehicles LUBBOCK POWER & LIGHT ITB #7101-22-EUA LUBBOCK POWER & LIGHT APPRECIATES YOUR TIME AND EFFORT IN PREPARING YOUR BID. ALL BIDDERS SHOULD FAMILIARIZE THEMSELVES WITH THE FOLLOWING INSTRUCTIONS TO BIDDERS, GENERAL CONDITIONS, AND ATTACHED SPECIFICATIONS. I. INSTRUCTIONS TO BIDDERS 1 Bid Delivery, Time & Date 1.1 Lubbock Power & Light is seeking written and sealed competitive bids to furnish LP&L Fleet Vehicles per the attached specifications. Sealed bids will be received no later than 2:00 p.m. CST, November 10, 2021, if date/time stamped on or before 2:00 p.m. at the office listed below. Any bid received after the date and hour specified will be rejected and returned unopened to the bidder. EACH BID AND SUPPORTING DOCUMENTATION MUST BE IN A SEALED ENVELOPE OR CONTAINER PLAINLY LABELED IN THE LOWER LEFT-HAND CORNER: "ITB #7101-22-EUA , LP&L Fleet Vehicles” AND THE BID OPENING DATE AND TIME. BIDDERS MUST ALSO INCLUDE THEIR COMPANY NAME AND ADDRESS ON THE OUTSIDE OF THE ENVELOPE OR CONTAINER. Bids must be addressed to: Elsie Quintanilla, Buyer, Electric Utilities Lubbock Power & Light 1314 Avenue K, 5th Floor Lubbock, Texas 79401 1.2 Bidders are responsible for making certain bids are delivered to the Purchasing Department. Mailing of a bid does not ensure that the bid will be delivered on time or delivered at all. If bidder does not hand deliver bid, we suggest that he/she use some sort of delivery service that provides a receipt. Lubbock Power & Light assumes no responsibility for errant delivery of bids, including those relegated to a courier agent who fails to deliver in accordance with the time and receiving point specified. 1.3 Bids will be accepted in person, by United States Mail, by United Parcel Service, or by private courier service. No bids will be accepted by oral communication, telephone, electronic mail, telegraphic transmission, or telefacsimile transmission. Lubbock Power & Light WILL NOT ACCEPT FAX BIDS. The Bid Form must be completed in blue or black ink or by typewriter. 1.4 Bids may be withdrawn prior to the above scheduled time set for closing of the bids. Bids CANNOT be withdrawn, altered or amended after bid closing. Alteration made before bid closing must be initiated by bidder guaranteeing authenticity. 1.5 Lubbock Power & Light reserves the right to postpone the date and time for opening bids through an addendum. 2 Pre-bid meeting – Deleted 3 CLARIFICATION OF REQUIREMENTS 3.1 It is the intent and purpose of Lubbock Power & Light that this request permits competitive bids. It is the bidder’s responsibility to advise the Lubbock Power & Light Purchasing Manager if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid closing date. A review of such notifications will be made. 3.2 ALL REQUESTS FOR ADDITIONAL INFORMATION OR CLARIFICATION CONCERNING THIS INVITATION TO BID (ITB) MUST BE SUBMITTED IN WRITING NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE BID CLOSING DATE AND ADDRESSED TO: Elsie Quintanilla, Buyer, Electric Utilities Lubbock Power & Light 1314 Avenue K, 5th Floor Lubbock, Texas 79401 Fax: (806) 775-3787 Email: [email protected]

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