SPECIAL NOTICE: INDUSTRY DAY

African Maritime Forces Summit

INTRODUCTION:

The Naval Supply Systems Command (NAVSUP) Fleet Logistics Center – Sigonella (FLCSI), on behalf of the United States Naval Forces Africa (NAVAF) and U.S. Marine Forces Africa (MARFORAF), is issuing this Industry Day Notification as a means of conducting market research to identify potential sources interested and capable of supporting the 2025 African Maritime Forces Summit (AMFS) which will be held in Mauritius, Africa from 22-27 June.  

BACKGROUND:

The United States Government intends to issue a firm-fixed price contract for (1) conferencing logistics and interpretation support services and (2) transportation services in Mauritius, Africa.  The AMFS conference dates are 22-27 June 2025. The period of performance for conferencing logistics and interpretations requirement is 21-27 June 2025, while the period of performance associated with the transportation requirement is anticipated to be 19-27 June 2025.  This annual United States Naval Forces Africa (NAVAF) in concert with U.S. Marine Forces Africa (MARFORAF) event, is designed to bring together senior maritime and amphibious leaders from the United States and Africa with participation from North Atlantic Treaty Organization (NATO) countries and major non-NATO allies. This multinational forum is designed to develop amphibious capabilities to promote shared awareness, interoperability, crisis response capabilities, and improve Africa’s maritime domain security.

REQUIREMENTS:

1. Conferencing Logistics and Interpretation Support Services: Provision of all conferencing logistics and Arabic, French, English, Portuguese and Spanish simultaneous interpretation services in support of the African Maritime Forces Summit (AMFS) in Mauritius, Africa.  This requirement is inclusive of, but not limited to the provision of power capacity, including an uninterrupted power supply, for audio and video support in the main conference room, over-flow conference room, breakout rooms, and identified administrative rooms. Deployable technical assistance is expected. Additionally, simultaneous interpretation services and one-on-one interpretation services will be required.
2. Transportation Services:

Provision of all transportation services in support of the African Maritime Forces Summit (AMFS) in Mauritius, Africa.  This requirement is inclusive of the transport of approximately 70 support staff and 300 conference attendees from the airport to identified hotels upon arrival to, and departure from the event. AMFS 2025 transportation requirements further include shuttle services and corresponding dispatcher services available 24 hours/day for attendee transportation needs between the three contracted hotels throughout AMFS 2025, which will include pre and post conference transportation needs for the US DoD conference support staff.

PUPOSE:

The intent of the Industry Day is to attract companies with the requisite capabilities provide (1) event support & logistics services and (2) transportation services in support of the forthcoming African Maritime Forces Summit.

INDUSTRY DAY EVENT:

The NAVAF/NAVSUP team will be hosting an in-person and virtual Industry Day on 29 April 2025. The Government team envisions the industry day will consist of requirement briefings and one-on-one sessions.  Room has been reserved for pre-scheduled one-on-ones with interested contractors.  Companies should be prepared to engage in open exchanges with the Government about the forthcoming requirements.

The Naval Supply Systems Command and the United States Naval Forces Africa cordially invites industry to attend the 2025 African Maritime Forces Summit Industry Day, to be held at Le Meridien hotel in Mauritius, Africa on Tuesday, April 29, 2025 from 08:00 AM – 17:30 PM and via MS Teams, provided there are no connectivity issues.

Tuesday, April 29, 2025:

• 08:00 AM – 08:30 AM
  • Event Check-in

• 08:30 AM – 12:00 AM
  • Industry Day Event inclusive of one-on-one breakout sessions
    • This session will focus on the event support & logistics services requirement

MS Teams: https://dod.teams.microsoft.us/l/meetup-join/19%3adod%3ameeting_ae09f41b7dc847c78034eca91800ff40%40thread.v2/0?context=%7b%22Tid%22%3a%22e3333e00-c877-4b87-b6ad-45e942de1750%22%2c%22Oid%22%3a%226ec84d63-25fd-4fca-9876-de695150fddc%22%7d

• 12:00 PM – 13:30 PM
  • Lunch break

Note: Food and beverages not provided

• 13:30 PM – 17:30 PM
  • Industry Day Event inclusive of one-on-one breakout sessions
    • This session will focus on the transportation services requirement

MS Teams: https://dod.teams.microsoft.us/l/meetup-join/19%3adod%3ameeting_b476648332694fcb986a5bf5bdcf0a24%40thread.v2/0?context=%7b%22Tid%22%3a%22e3333e00-c877-4b87-b6ad-45e942de1750%22%2c%22Oid%22%3a%226ec84d63-25fd-4fca-9876-de695150fddc%22%7d 

REGISTRATION:

All interested parties must contact Mr. Richard Skinner via email at [email protected] and Ms. Tedra Thompson via email at [email protected] no later than April 28, 2025 at 15:00 CET to confirm your attendance. 

The email subject line should be addressed as “Industry Day Request – (Company Name) – AMFS” and include the following information:

• Your Company Name
• Point Of Contact
• Company Address
• Phone Number
• Email Address
• UEI Number
• Business classification (Large Business, Small Business, Small Disadvantage Business, 8(a) Small Business, HUBZone, SDVOSB or WOSB)

ONE-ON-ONE SESSIONS:

In addition to the planned agenda, One-on-One sessions will be scheduled upon request, prior to the event. The Government will conduct the one-on-one sessions on 29 April 2025, after each requirement brief. Each session will be limited to approximately 15-25 minutes in duration. Companies not interested in participating in a one-on-one session must identify this during the registration process. 

Notes:

1. Virtual one-on-one sessions will be available dependent upon technical capabilities.
2. The Government will attempt, but cannot guarantee, the accommodation of company requests for specific timeslots.
3. Contractors must be registered in the System for Award Management (SAM) to be eligible for contract award.  The SAM website is as follows: http://www.sam.gov.