Point Of Contact Not Available

IFCB Posted : Jan 18, 2022 Bid Deadline : Tuesday, Feb 15, 2022 Questions Due By : Thursday, Jan 27, 2022 Applicant Address : Indianola, OK 74442 IFCB ID : 220013866 IFCB Requirements : · All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted. · E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. · INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. · INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder). · The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A & PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, or Project C. Bids for individual components of a single project will be disqualified. · DISQUALIFICATION FACTOR BMIC: Service providers are required to bid an entire Project D, Project E, or Project F. Bids for individual components of a single project will be disqualified. · DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. · DISQUALIFICATION FACTOR BMIC: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified. Services and Equipment Requested : Category One: Internet Access – The district currently has 500 Mb bandwidth and looking to increase up to 2 GB. Vendors should provide pricing for 500 Mb, 1 GB and 2GB. The terminating address for this circuit is 900 Highway 119, Indianola, OK 74442. Bids must include a leased router. The district would like a multi-year, scalable contract for a minimum of 3-year term. NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. INTERNET ACCESS DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services, the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder). Category Two: MANDATORY SITE VISIT Vendors wishing to submit bids for category two projects must attend one of two mandatory site visits. The site visits will be held on January 21, 2022, and January 26, 2022. Both will begin at 10am. Vendors will meet at 900 Highway 113 Indianola, OK 74442. Vendors will check in with Adam Newman. Bids from vendors who did not attend either of the site visits will be disqualified. INTERNAL CONNECTIONS The district is looking to upgrade switches, battery backups and router on the backside of the ISP router which includes installation, activation, and initial configuration to work with existing Ubiquity WAPs. Bids must include all necessary licensing. The winning bidder is required to be bonded up to $100,000 for the project. Project A - Switches Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 8 No Preference - 48 Port PoE Switches 5 No Preference – 24 Port PoE NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: Switches must be compatible with existing Ubiquiti WAPs. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A & PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. Project B – UPS/Battery Backup Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer UPS/Battery Backup 4 APC 1000W UPS/Battery Backup 1 APC 1500W UPS/Battery Backup 2 APC 2200W UPS/Battery Backup 1 APC 3000W Project C – Firewall Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Firewall Service and Components 1 Sonic Wall NSA4650 COMPATIBILITY REQUIREMENT: Firewall must be compatible with existing Ubiquiti WAPs. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A & PROJECT C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, or Project C. Bids for individual components of a single project will be disqualified. BASIC MAINTENANCE OF INTERNAL CONNECTIONS: The district would like a block of 20 hours per month for the support of eligible equipment. BMIC Project D - Switches Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 8 No Preference - 48 Port PoE Switches 5 No Preference – 24 Port PoE BMIC Project E – UPS/Battery Backup Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer UPS/Battery Backup 4 APC 1000W UPS/Battery Backup 1 APC 1500W UPS/Battery Backup 2 APC 2200W UPS/Battery Backup 1 APC 3000W BMIC Project F – Firewall Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Firewall Service and Components 1 Sonic Wall NSA4650 DISQUALIFICATION FACTOR BMIC: Service providers are required to bid an entire Project D, Project E, or Project F. Bids for individual components of a single project will be disqualified. DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. DISQUALIFICATION FACTOR BMIC: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. 2022_C2_Bidding_Instructions153.pdf INDIANOLA_C2_COVER_PAGE.pdf

Bid Protests Not Available