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IFCB Posted : Nov 10, 2021 Bid Deadline : Tuesday, Dec 28, 2021 Questions Due By : Tuesday, Nov 30, 2021 Applicant Address : Hutto, TX 78634 IFCB ID : 220003953 IFCB Requirements : · All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted. · E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. · INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. · The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware Project A, Project B, Project C or Project D. Bids for individual components of the project will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B and C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT D: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C or Project D. Bids for individual components of a single project will be disqualified. Services and Equipment Requested : Category One: Internet Access – The district currently has a 2 GB connection. The terminating address for this circuit is 4033 FM 1660, Hutto TX 78634. The district would like to increase their bandwidth to 5 GB with the option to increase up to 10 GB. Vendors should provide bids in increments of 1 GB. Bids should include 26 IP address space. The district would like a multi-year, scalable contract for a 5 year term. Vendor must accept invoicing via the SPI method. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. Internet Access - The terminating address for this circuit – Farley Middle School 303 CR 137, Hutto, TX 78634. The district is looking for bids of 1 GB through 10 GB in increments of 1 GB. Bids should include 26 IP address space. The district would like a multi-year, scalable contract for a 5 year term. Vendor must accept invoicing via the SPI method. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. Category Two: MANDATORY SITE VISIT – PROJECT D ONLY Bidders wishing to bid on Project D must attend one of two mandatory site visits. The site visits will be held on November 18th, 2021, and November 29th, 2021. Both will begin at 9 am. Vendors will meet at the Ninth Grade Center front office at 301 Destiny Lane, Hutto, TX 78634. Vendors will check in with Keith Reynold and Christina Harding. Bids from vendors who did not attend either of the site visits will be disqualified. INTERNAL CONNECTIONS Project A – Dell Switches and UPS No installation needed. The school will award either Project A OR Project B – not both. Vendor must accept invoicing via the SPI method Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 34 Dell EMC PowerSwitch N3248P-ON Modules, GBIC, Transceivers 23 Dell Networking Cable, 100GbE, QSFP28 to QSFP28, Passive Copper Direct Attach, 0.5 Meter Modules, GBIC, Transceivers 6 Dell Networking Cable, 100GbE, QSFP28 to QSFP28, Passive Copper Direct Attach, 2 Meter UPS/Battery Backup 12 Vertiv Liebert PST5-500MT120 UPS/Battery Backup 41 Vertiv Leibert S-UNITY-SNMP UPS/Battery Backup 5 Vertiv Leibert GXT5-3KL630RT2UXL UPS/Battery Backup 5 Vertiv Leibert RDU101 NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: Switches and UPS must be compatible with existing Dell and Leibert equipment. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B and C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. Project B – Ruckus Switches and UPS No installation needed. The school will award either Project A OR Project B – not both. Vendor must accept invoicing via the SPI method. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 50 Ruckus ICX7150-48PF-4X10GR-RMT3 Switches 5 Ruckus ICX7650-4X10GF Switches 5 ICX7550-48ZP-E2-R3 Modules, GBIC, Transceivers 50 10G-SFPP-TWX-P-0101 Modules, GBIC, Transceivers 5 10G-SFPP-TWX-P-0301 Modules, GBIC, Transceivers 40 10G-SFPP-SR Modules, GBIC, Transceivers 20 10G-SFPP-LR Modules, GBIC, Transceivers 40 E1MG-SX-OM Modules, GBIC, Transceivers 20 E1MG-LX-OM UPS/Battery Backup 12 Vertiv Liebert PST5-500MT120 UPS/Battery Backup 41 Vertiv Leibert S-UNITY-SNMP UPS/Battery Backup 5 Vertiv Leibert GXT5-3KL630RT2UXL UPS/Battery Backup 5 Vertiv Leibert RDU101 NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: Switches and UPS must be compatible with existing Dell and Leibert equipment. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B and C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. Project C – WAP Licensing No installation needed. Two-year licenses for existing Aerohive wireless access points. Vendor must accept invoicing via the SPI method. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Wireless Access Points 320 Extreme Networks ExtremeCloud IQ Pilot - subscription license + ExtremeWork MFG.PART: XIQ-PIL-S-C-EW NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: Licensing must be compatible with existing Aerohive/Extreme Network wireless access points. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B and C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. Project D – Fiber Run at NGC Install in ground fiber run from Hutto Ninth Grade Center main building at 301 E Destiny, Hutto, TX 78634 to the athletic fields at that same campus; single mode OS2 fiber. Existing conduit is available in ground for use for most of the distance. Vendor must accept invoicing via the SPI method. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Cabling Approximately 2,000 ft Fiber run DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware Project A, Project B, Project C or Project D. Bids for individual components of the project will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, B and C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT D: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C or Project D. Bids for individual components of a single project will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. HUTTO_C2_COVER_PAGE1.pdf 2022_C2_Bidding_Instructions90.pdf

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