Highway Contract Route originating at the GREENVILLE, MS Post Office HCR: 38733: GREENVILLE, MS - ISOLA, MS ADMINISTRATIVE OFFICIAL: GREENVILLE, MS CONTRACT TERM: 10/01/09 TO 06/30/13 ADMINISTRATIVE OFFICIAL: GREENVILLE, MS ESTIMATED ANNUAL SCHEDULE HOURS: 1,262 ESTIMATED ANNUAL SCHEDULE MILES: 32,549.8 The number of vehicles stated in the solicitation is an estimate of the minimum number required to perform the service. Offerers must calculate for themselves the number of units required to maintain an ON-TIME operation. VEHICLE REQUIREMENTS: QTY DESCRIPTION LENGTH CUBES PAYLOAD 1 Straight Truck 21.5 1100 11000 Trips must leave the origin office ON-TIME. Terms & Conditions, Issue 8, effective 2/27/2009 applies. Wage Determination No. 55, effective 5/26/2009 applies. Bid “Without Fuel” on Line 6. Supplier will be required to submit their estimated annual fuel gallons to perform service which will be included in the contract. After the closing date of the auction, the offer and the fuel gallon (Line 6) will be used to determine the winning bid. No adjustments to fuel gallons will be made during this contract term. Enclosed please find the formal solicitation package you requested. The Postal Service has determined that Highway Contract Route (HCR) transportation services will no longer be advertised to the public as an Invitation to Bid. Accordingly, this solicitation is being offered to the public as a Request for Proposal. There are significant changes in this process. Some of these changes are as follows: 1. As stated under Clause 2.2.8 in the Terms and Conditions, the Postal Service has implemented a program under which postal highway contract route (HCR) suppliers will obtain fuel at certain designated wholesale fuel servicing facilities and retail fuel servicing facilities; all suppliers are required to participate in the Fuel Management Program (see the Fuel Management Program document enclosed dated February 11, 2009). For evaluation purposes, the contract baseline fuel price per gallon will be determined by the Contracting Officer based on the fueling locations provided by the HCR supplier on the enclosed Fuel Purchase Form (HC 131). The contracting officer will use the average quarterly Department of Energy Regional Fuel Index cost per gallon on the solicitation closing date to evaluate proposals (based on the Fuel Purchase Form submitted). For bulk fuel purchases, the quarterly average USPS Bulk Fuel Program Price Per Gallon will be used for proposal evaluation. Therefore, for line 6 (fuel) on Form 7468A, Highway Transportation Contract – Bid or Renewal Worksheet, the supplier should include the number of gallons only; the cost per gallon and total cost should be set to zero ($0.00). 2. All parties submitting a proposal will continue to receive a formal notification of contract award. The notification will identify the successful vendor and price. 3. Under Clause 2.1, as stated in the Terms and Conditions, this is a fixed rate contract for highway transportation service to be provided according to the Statement of work and Specifications indicated in the solicitation, schedule, and special notes. The basis for payment established for this contract is stated in the solicitation. No adjustments will be made in contract price except as provided under other clauses of this contract. 4. The solicitation may require a supplier to submit with their proposal information that was not previously requested in advance of the closing date. The vendor must carefully review Section 3.1.2 of the HCR Terms and Conditions (April 27, 2009) for Information to be provided. 5. Section 2.3.3.b, Termination for the Postal Service’s Convenience is incorporated in this contract; Section 2.3.3.a of the terms and conditions, Termination with Notice, does not apply. The Postal Service reserves the right to award this solicited service with or without discussions. Once the contract has been awarded, adjustments to the bottom line can be made only in accordance with Management Instructions on Economic Adjustments. If you do not understand the adjustment process, contact the office that published the solicitation for an explanation prior to preparing your offer.

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