This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-87. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation W912LC-16-T-0057 is issued as a request for quotation. The Colorado Army National Guard will be awarding a Firm-Fixed Price Contract for office furniture and installation.

This solicitation is 100% set aside for small businesses.
NAICS Code 721110, $32.5M

Solicitation Closes: Tuesday, 10 May 2016 at 6:00am (Mountain Time Zone)
All quotes must be received electronically by email to [email protected] by the closing date and time. All questions must be emailed to the email address listed above.

Award Information: All responsible quotes received by the closing date and time will be considered for award. Responsible quotes will be formatted to match solicitation contract line item numbers (CLINS). To be eligible for award for this solicitation, the offeror must be registered in the System for Award Management (SAM) at (www.sam.gov) at time of contract award. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be more advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers.

Technical capability, past performance, price, socioeconomic status, and company initiatives supporting environmental protection programs.

All evaluation factors other than price, when combined, are approximately equal to price.

Statement of Work
The Colorado Committee for ESGR will be hosting its Annual Employer Awards Banquet and Volunteer Conference on July 15-16, 2016.

There are two objectives for this event. The first objective is to host an awards banquet (July 15, 2016) for the most supportive employers of the National Guard and Reserve members in Colorado. The second objective of this event is to hold a training meeting (July 16, 2016) for ESGR volunteers.

General Requirements:

1) The banquet needs to be held at a full service hotel within 5 miles of the Denver Tech Center area with a banquet room with a maximum capacity to host 300 people.
2) Restaurant and full service bar on premises.
3) Site survey must be completed to approve property.
4) Third party bidders (event planners/facilitators) must have a company staff member on site for the entire event at no cost or additional fees to the government.
5) Hotel accommodations. Approximately 30 individually billed rooms at or below government per diem rate to include parking fees and internet, to be billed individually and not charged to the government.

Employer Awards Banquet (July 15, 2016) Requirements:

CLIN 0001 Dinner, QTY 1, Unit of Issue=JOB
• One room with a maximum capacity of 300 people in rounds seating 8 to be set up for an awards event from 5:00 p.m. to 10:00 p.m., and 3 material tables with linens placed at the front of the room to use as needed for event awards/displays.
• Three-course meal for 300 people, to include salad, bread, entrée, dessert and coffee service, with maximum cost at or below government per diem rate. Gratuity and service fees are not authorized. Salad, bread and dessert are to be preset and Dinner Meal be served by 7:00pm.
• Of the 300 meals:
o Approximately 200 meals (subject to change) will be paid by the Colorado ESGR (By Contract)
o Approximately 50 meals (subject to change) will be individually billed and paid directly to the hotel, at no charge to the government.
o Approximately 50 meals (subject to change) will be paid by Companies who support our National Guard and Reserve Service Members directly to the hotel, at no charge to the government.
• Cash bars (4 minimum) in the foyer prior to dinner, provided at no charge to the government.
• Cash bars (2 minimum) in the banquet room for dinner only, provided at no charge to the government.
• The final number of meals in each of these categories (i.e. ESGR paid, Individually billed and 501 c (3) paid) will be provided 7 working days prior to the event to facilitate final meal numbers and accounting.
• One Riser, approximately 8 feet x 14 feet, with stairs at each end and one at front, two podiums,
• One Riser, approximately 4 feet x 4 feet, with stairs to be used by singer for the Star Spangled Banner
• Foyer area outside of Banquet room for a "No-Host" reception. Reception Area should be able to accommodate at a minimum of 200 people and a small 6 piece Jazz Band from the 101st Army Band at no charge to the government.
• Lobby Space for 5-6 (6 ft. rectangular) tables with linens and signs to accommodate group check in and administration, to include power outlets.
• Parking included for all attendees. Covered Parking will have covered access way to and from covered parking area to hotel lobby

CLIN 0002 Breakfast and Lunch, QTY 1, Unit of Issue=JOB
Volunteer Conference (July 16, 2016) Requirements:
• Three conference rooms to conduct volunteer training, in use from 8 a.m. to 4 p.m. (8 hours).
1. 1 General Session Meeting Room, maximum capacity of 100 in a classroom-style arrangement.
2. 2 Breakout rooms, maximum capacity 50, in classroom-style arrangement
• Continental style breakfast, to include coffee, juices, pastries, cereal and milk, for approximately 70 people with maximum cost at or below government per diem rate, (gratuity and service fees are not authorized. Breakfast to be served at 7:30am for approximately 2 hours.
• One Hot/Cold Buffet Lunch and Dessert for approximately 70 people with maximum cost at or below government per diem rate, gratuity and service fees are not authorized. Lunch meal to be served at 11:30 pm for a period of 1 ½ hours.
• The final number of meals will be provided 7 working days prior to the event to facilitate final meal numbers and accounting
• Coffee, Ice Tea, Water, and Pastries provided for each meeting room for Morning and Afternoon sessions.
• Lobby Space for 2 tables with linens and signs to accommodate group check-in and administration, to include power outlets
• Parking included for all attendees

CLIN 0003 AV Support, QTY 1, Unit of Issue=JOB
• Employer Banquet July 15
1. Audiovisual support (LCD projector, sound system with patches to laptop computer, 2 large video screens, 2 Podiums with mikes, 1 Hand mike, 2 Spot Lights). Banquet room must be able to suspend Audio Visual equipment from ceiling, no cabling on floor.
2. Audio visual and technical support for duration of banquet 4:00pm - 10:00pm

• Volunteer Training Meeting 16 July
1. Audio visual support package (1 screen, 1 Podium w/mike, 2 Hand mikes) including high-Speed Internet access.
2. Audio visual technical support for duration of Volunteer Conference 7:00am-4:00pm

Deliver all items to the following address. Terms of delivery are FOB destination.
Selected Venue Location

Delivery of all Contract line items are due no later than __15-16 July 2016___.

Special Instructions
The contractor shall report ALL contractor labor hours (including subcontractor labor
hours) required for performance of services provided under this contract for the Colorado Army National Guard via a secure data collection site. The contractor is required to completely fill in
all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during
each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil

The following FAR clauses are applicable to this acquisition:
Clause at 52.202-1, Definitions
Clause at 52.204-16, Commercial and Government Entity Code Reporting
Clause at 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations
Provision at 52.212-1, Instructions to Offerors - Commercial Items.
Provision at 52.212-2, Evaluation -- Commercial Items.
Provision at 52.212-3 ALT 1, Offeror Representations and Certifications -- Commercial Items.
Clause 52.212-4, Contract Terms and Conditions -- Commercial Items.
Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following additional FAR clauses apply to this acquisition; 52.219-6, Notice of Total Small Business Set Aside; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-35, 52.222-41, Service Contract Labor Standards; 52.222-42, Statement of Equivalent Rates for Federal Hires; 52.225-1, Buy American Act; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration
Clause at 52.223-18, Contractor Policy to Ban Text Messaging While Driving
Clause at 52.225-13, Restriction on Certain Foreign Purchases
Clause at DFAR 252.203-7000, Requirements Relating to Compensation of Former DoD Officials
Clause at DFAR 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel
Clause at DFAR 252.203-7002, Requirement to Inform Employees of Whistleblower Rights.
Clause at DFAR 252.232-7003, Electronic Submission of Payments and Receiving Reports.
Clause at DFAR 252.232-7006, Wide Area Workflow Payment Instructions
Clause at DFAR 252.232-7010, Levies on Contract Payments