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Bristol Memorial Boulevard Intradistrict Arts Magnet School – Equipment State Project Number 017-0084 -RNV The City of Bristol seeks sealed bids for Equipment for the newly renovated Bristol Memorial Boulevard Intradistrict Arts Magnet School located at 70 Memorial Boulevard in Bristol, CT. The work described herein includes furnishing, installing and configuring all materials and equipment into the project as well as performing or providing all labor, supervision, equipment and services unless otherwise noted within the bid documents. Sealed Bids for the “Bristol Memorial Boulevard Intradistrict Arts Magnet School – Equipment” will be received at the Office of the City Purchasing Agent, Bristol City Hall, 2nd Floor, 111 North Main Street, Bristol, CT 06010, until 2:00 pm on Friday, March 18, 2022, at which time the Bids will be opened publicly and read aloud. Bids transmitted by facsimile will not be accepted and all bids must be in a sealed envelope. The envelope containing the bid shall be clearly labeled as “Sealed Bid – Bristol Memorial Boulevard Intradistrict Arts Magnet School –Equipment” and marked with the name of the Bidder on the front of the envelope. Bid forms may be included in one envelope if the related documents are fastened together by Bid Package. Bids received after the designated time for receipt of bids will be returned unopened. No Bidder may withdraw their bid within 60 days after the actual date of bid opening thereof. Should there be reason why the contract cannot be awarded within the specific period, this time may be extended by mutual agreement between the City and the designated, qualified low Bidder. KEY DATES: Thursday March 3, 2022 Project Manual and Plans available electronically Thursday March 10, 2022 Last Day for Written Questions – 4:00 p.m. Friday March 18, 2022 Bids Due & Bid Opening – 2:00 pm To obtain documents: Proposed forms of Contract Documents, including Plans and Specifications dated January 21, 2022, as prepared by QA&M Architecture, may be downloaded by each Bidder from the document link noted below. Neither the Owner nor the Architect will be responsible for full or partial sets of Bid Documents obtained from any other source. All questions during bidding period must be sent by email to: QA+M Architecture, [email protected] The email subject line shall read: "Bristol Memorial Boulevard Intradistrict Arts Magnet School – Equipment Bid RFI.” Because of the current COVID-19 crisis, a group walk-through will not be held, but bidders will be able to schedule a site visit. Please email this request to QA+M Architecture as shown above. Please follow the Standard Instructions to Bidders provided in the Supplementary Instructions, Instructions for Bidders –Equipment, and Supplementary Conditions. Please Note: BIDDER MAY SUBMIT A PRICE FOR ANY ITEM IN THE EQUIPMENT MANUAL. Other Requirements: This project is subject to State DOL prevailing wages, and other provisions outlined in the bid documents. Bonds: The successful bidder will be required to furnish and pay for 100% Performance and Labor & Material Payment Bonds. The successful bidder must have the minimum insurance coverage stated within the bid documents under Bonding and Insurance Requirements. The State of Connecticut and the City of Bristol shall be listed as an additional insured on all insurance certificates. A satisfactory Bid Bond, in an amount equal to ten percent (10%) of the base bid, shall be submitted with each bid. The Bid Bond shall be made payable to City of Bristol and shall be properly executed by the Bidder and acceptable sureties. All bonds must be from sureties registered in the State of Connecticut. Contractors will also have to submit with the bid proposal all attachments stated within the bid documents under Required Documents – List of Bid Requirements. No bid will be accepted unless accompanied by the required bid bond. Insurance: The City will not enter into Agreement with successful bidder for any work under this project until required insurance as detailed in the Project Manual has been obtained and the City has received the requested certificates of insurance and policies, nor shall the successful bidder permit any subcontractors to commence work until similar insurance has been obtained and the City has received the requested certificates of insurance and policies. Right to Reject Bid: The City reserves the right to reject any or all bids. Any bid that contains any omissions, alterations of form, additions or alternates not called for, erasures or corrections, or any irregularities may be disregarded or rejected as improper except that the City may waive any defects or irregularities should it be deemed in the best interest of the City. Additional Conditions: All bidders are requested to note that the award of a Contract is subject to the following conditions and contingencies: a. Necessary approvals of the City’s Purchasing Department; b. Acceptable bids within the funding limitations of the project. The City of Bristol is an Affirmative Action/Equal Opportunity Employer, Minority/Women’s and Small Business Enterprises are encouraged

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