The United States Patent and Trademark Office (USPTO) is seeking sources for Conference Space and Services for the Nashville, TN for April 17-18, 2006 for the USPTO’s Conference on Intellectual Property in the Global Marketplace. The anticipated attendance is 260 persons including attendees, speakers and support staff. Hotel rooms for 10 people for 2 nights are required for check-in on April 16, 2006 with check-out on April 17, 2006. The hotel rooms will not be charged to the USPTO’s master account, but will be paid by individual’s government travel card. The USPTO requires the following event space: Classroom Style Room: A space which will accommodate 250 people in a classroom style. The space may be required for Sunday, April 16, 2006 for A/V setup, and will be required for the actual conference Monday, April 17, and Tuesday, April 18, 2006 from 8:00 am – 5:00 pm. The room does not need to be reserved the entire day on Sunday, April 16, 2006, for the AV setup but adequate time is required. The room should be large enough for attendee seating, an A/V worktable in back, platform for videotape camera, and a dais in the front of the room with room for a podium and possibly for a table for four people for panel discussions. Press Room – A space (theater seating) which will accommodate at least 12 people for April 17, and April 18, from 8:00am – 2:00pm, with a head table with 3 chairs. Room must have telephone local calling access. Refreshments for Breaks - The USPTO requires setup for three (3) breaks, two (1) in the morning and one (1) in the afternoon for refreshments for both days. Morning breaks would consist of an al la carte menu items such as coffee, juice, soda, danish, bagels, etc. Audio/Visual The USPTO IPAC events require an array of audiovisual equipment and support. Aside from the equipment, we will need personnel to set up the site, be on-site throughout the two-day event to run the equipment and trouble shoot any problems which might arise during the conference, videotape selected presentations, take down the site after the conference, and have adequate off-site facilities for post-conference production to include editing and conforming videotaped presentations to individual educational modules for future training use. It is anticipated that the audiovisual equipment may need to be set up on Sunday, April 16, 2006. The AV requirements for this program may include: IPAC AUDIO VISUAL REQUIREMENTS (subject to change) PROJECTION/DISPLAY 2 9x12 RP Screen w/ Dress Kit 2 5000 Lumens LCD Data Projector 1 Sony 1024 Scan Converter HG with 2 VGA Inputs 1 Folsom Screen Pro Plus 1202 with 3 Monitors 1 1x4 RGBHV Distribution Amplifier 1 DVD Player 1 Flat Screen Comfort monitor 21 inch or larger 1 Wireless Cue Lite - Mouse 1 Wireless Cue Lite - Mouse (for Back-Up) CAMERAS 1 Sony DX30 Cameras with Studio Config Kit 1 Tripod System 30 Fluid Head 1 Video Engineering Fly Pack with Vector Scope and Wave Form Mon. 1 Panasonic MX50 Camera Switcher 1 18:1 Long Lenses 1 DV RECORD DEC ISO CAMERA 2 13" Video Monitor SOUND 1 Sound System to include: 4 Full Range Speakers on Tripods and 2 Bass Bins with Amps 31 Band Stereo Equalizer 1 Audio Monitor for stage 1 16 Channel Mixing Console 1 24 Channel Snake 2 CD Player with Walk-In Music 1 Executive Dual Podium Microphone system 3 Table Microphones 2 UHF Wireless Combo Lavs 1 UHF Wireless Lav (for Back-Up) 2 UHF Wireless combo Hand Held for Q&A 1 Audio Headphones 2 Computer Audio Hook-Up 1 Clear Com Base Station 3 Clear Com Headsets LIGHTING 1 Stage Lighting System to include: 6 Front Lights (have 19° & 26° lenses), 4 - 6 Backlights, 8 Drapery Uplights, 4 Poles w/ Base, Extension & Crossbar, Dimmer Packs, Controller and Cables SCENIC 1 Tech Station Surround Drape 60 Feet of Black Pipe & Drape (estimated) Additional Considerations: Public Transportation: Is the hotel close to public transportation? Parking: Is there parking on-site? Shuttle Service: Is there a shuttle to and from airport? How many miles from airport? Restaurants: Attendees should have access for dining for lunches and dinners. Responses: If any hotel firm believes it is capable of meeting the USPTO’s requirements, a detailed capabilities statement must be submitted to include information that clearly demonstrates their ability to meet the USPTO’s needs. Responses to the USPTO must be received no later than 5:00 PM EST. February 17, 2006. Responses shall be emailed to: [email protected] at the United States Patent and Trademark Office, Office of Procurement, Madison East, Room 7B03, P.O. Box 1450, Alexandria, VA22313-1450.

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