ID#: EX131516

DORM LINENS

Adams and Associates, Inc., contracting for the U.S. Department of Labor for the operation of the Exeter Job Corps Academy - a 200 student residential training facility located at 162 Main Street, Exeter, RI, is currently soliciting written bids for dorm linen service.

All quotes should be submitted in writing to the Purchasing Department by Friday, October 30, 2015 by 5:00 p.m.  Quotes received after the deadline and/or without all requested documentation will not be considered.

Vendor is to return written bid on vendor letterhead, vendor paperwork, and all licenses for doing business in the State of Rhode Island, all employee licenses required for performing work in the state of Rhode Island, Certificate of Liability insurance and list of references if no past experience with Center.  Vendor must refer to Scope of Work Identification number on submitted bid.

Pricing is to be quoted for the period of December 1, 2015 - November 30, 2016, one year terms subject to change.

Submitted bid will show at minimum breakdown as follows:

•·         Cost per hour - non emergency

•·         Cost per hour - emergency

•·         Printed name and Signature of authorized person submitting bid

Bids, vendor questionnaire, W9, and all licensures needed to do business may be emailed to:  [email protected]; mailed to:  Exeter Job Corps, Attn:  Annette Burgess, Purchasing Department, 162 Main Street, Exeter, RI 02822 or faxed to (401) 268-6080.

If your quote deviates from specifications in any way, such exceptions must be noted on bid sheet.  If unable to quote, please indicate 'No Bid' and return bid package to us.

Adams and Associates, Inc. reserves the right to reject any bids and select the bid deemed most responsible.  Bidders should be aware of bid requirements for federally funded projects and act accordingly.  Bidders are placed on notice that this is a competitive bid process and cost is an important fact.  Overall, low bid does not constitute bid award.

Exeter Job Corps Academy is a government facility and entitled to GSA pricing.  Payment terms are Net 30 days from date of invoice.  Vendor is required to show number of hours billed and hourly rate on invoice, list of materials used to complete service and provide certified payroll records with invoice.    All question regarding the Invitation to Bid and/or scope of work must be submitted in writing to:  [email protected].  No phone calls will be accepted.

SCOPE OF WORK

DORM LINENS

REFERENCE: SCOPE OF WORK ID#: EX131516

The vendor shall provide to Exeter Job Corps Academy which consists of a dormitory with 200 beds, construction building, academic building, supply and laundering of twin sheet sets and pillow cases.

• Pick up and return weekly
• All pertinent licenses and  permits shall be in place
• All start times are on site no travel
• Vender shall not send more than one service person unless agreed upon previously
• Vendor to supply to EJCA  a signed work order listing  both time and materials used on the job

The vendor shall obtain and maintain insurance as follows:

•·         Workers Compensation

•·         Comprehensive General Liability with Exeter Job Corps Center listed as additional insured. ($1,000,000 per occurrence).

•·         Comprehensive Automobile Liability ($1,000,000/combined single limit)

•·         Fire Legal Liability ($500,000 per occurrence)

•·         The proposed shall cover all expenses not covered by said insurance including all deductibles.

Normal agency site hours 8:00am to 5:00 pm Monday thru Friday.

Evaluation Criteria

Award will be made to the offeror who provides Best Value to the Center when all Evaluation Criteria are considered. Lowest Price does not guarantee award of Sub Contract.  Adams and Associates retains the right to reject any and all bids.