Combined Synopsis/Solicitation

Defense Supply Center Richmond (DSCR) Replacement Door Indefinitely Delivery Purchase Order (IDPO)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, using Simplified Acquisition Procedures for commercial items found at FAR Part 13, as supplemented with additional information included in this notice.  The solicitation number SP4703-22-Q-0001 is issued as a request for quote (RFQ).  The resulting contract will be a firm-fixed price IDPO type award with one base year and four, one-year options. Total contract length is five years, or until funding is exhausted.  This acquisition is set-aside for 100% small businesses.  The North American Industry Classification System (NAICS) Code is 238990 (Specialty Trade Work).  The small business size standard is $16.5M.  Department of Labor Wage Determination based on location of the service provided (Chesterfield County, VA).  Partial proposals will not be accepted. 

Flex option years will be utilized if additional work is needed during the current Period of Performance (POP) if/ when adequate funding for that year runs out. Otherwise, options may be exercised annually.

For an offer to be considered for award, the contractor must be within a commutable driving distance to the DSCR facility. A 120-mile radius from DSCR is considered the commutable radius. Exceptions to this rule include companies outside of the 120-mile radius that have completed door contracts with DLA at DSCR in the last three years with no performance issues.

This requirement is Subject to the Availability of Funds (SAF) for Fiscal Year 2022. An award made to this requirement will be followed up with a formal modification obligating funds on the line items. Reference FAR Clauses 52.232-18 & 52.232-19

1. SCOPE

This scope outlines all services and items that the contractor shall provide upon notification from the government representative. The contractor is obligated to have trained personnel available to respond to Defense Supply Center Richmond the next business day after notification to evaluate the work requested.

2. BACKGROUND

Defense Supply Center Richmond facility maintenance branch does not have qualified/trained personnel and or equipment for the tasks outlined in this scope of work.

3. OBJECTIVES

The objective of this project is to obtain an Indefinite Delivery Purchase Order (IDPO) to provide timely services, repairs, material, parts, labor, etc. to perform various door/frame repairs and/or replacement around the installation ensuring all doors worked on are inspected and fully functional as defined below.

Requirement must be completed as stated in the Statement of Work. The Period of Performance (POP) will be completion within 365 days from the issuance of the Notice to Proceed (NTP).

Award will be made to the lowest priced, technically acceptable (LPTA) offeror that meets the requirements stated in the Statement of Work and the solicitation. Also refer to clauses and provisions includes in this notice. 

The contractor must be registered in the System for Award Management (SAM) prior to award.  If not already registered in SAM, go to the SAM website www.sam.gov to register prior to submitting your quote. 

All inquiries must be submitted no later than 6 business days prior to closing date.  Acceptable method of quote or inquiries submission is Email to [email protected].

Questions are due on November 16, 2021, 5:00 PM, EST. Submit questions via email to [email protected].

Proposals are due on November 22, 2021, 5:00 PM, EST. 

The points of contact (POC) for this requirement are Brandon Jump ([email protected]).

Site visit for Defense Supply Center Richmond is November 15, 2021 at 0900. Only one site visit will be held.  Contact Mike O’Connor at 804-306-5273 or [email protected] to get access to DSCR. Please note that the security office needs about three business days to get the clearance authorized. Contractors be advised that taking part in the site visit is highly encouraged. Site visit will begin at BLDG 70, which has a large brick tower, and is easily accessible from the North Gate. Please arrive at least 30 minutes early before the site visit to allow for access through the North Gate.

Reference Attachment 1 - Statement of Work (SOW) for additional work scope and details.

Pricing to be completed on Attachment 3 – Pricing Spreadsheet. Door prices shall be quoted as the installed price. A row for labor rate is listed below that will be used for smaller repairs in lieu of complete door replacements.