***Update: Site Visit at DSCR Tuesday December 14th at 9:00AM. Please coordinate site access ASAP with the substitute Project Manager, Roman Ogryzko at [email protected], 804.839.5212.***

Combined Synopsis/Solicitation

Defense Supply Center Richmond (DSCR) Replacement Door Indefinitely Delivery Purchase Order (IDPO)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, using Simplified Acquisition Procedures for commercial items found at FAR Part 13, as supplemented with additional information included in this notice.  The solicitation number SP4703-22-Q-0001 is issued as a request for quote (RFQ).  The resulting contract will be a firm-fixed price IDPO type award with one base year. The contract length is expected to last one year or until funding is exhausted.  This acquisition is set-aside for 100% small businesses.  The North American Industry Classification System (NAICS) Code is 238990 (Specialty Trade Work).  The small business size standard is $16.5M.  Department of Labor Wage Determination based on location of the service provided (Chesterfield County, VA).  Partial proposals will not be accepted. 

For an offer to be considered for award, the contractor must be within a commutable driving distance to the DSCR facility. A 120-mile radius from DSCR is considered the commutable radius. Exceptions to this rule include companies outside of the 120-mile radius that have completed door contracts with DLA at DSCR in the last three years with no performance issues.

1. SCOPE

This scope outlines all services and items that the contractor shall provide upon notification from the government representative. The contractor is obligated to have trained personnel available to respond to Defense Supply Center Richmond the next business day after notification to evaluate the work requested.

2. BACKGROUND

Defense Supply Center Richmond facility maintenance branch does not have qualified/trained personnel and or equipment for the tasks outlined in this scope of work.

3. OBJECTIVES

The objective of this project is to obtain an Indefinite Delivery Purchase Order (IDPO) to provide timely services, repairs, material, parts, labor, etc. to perform various door/frame repairs and/or replacement around the installation ensuring all doors worked on are inspected and fully functional as defined below.

Requirement must be completed as stated in the Statement of Work. The Period of Performance (POP) will be completion within 365 days from the issuance of the Notice to Proceed (NTP).

Award will be made to the lowest priced, technically acceptable (LPTA) offeror that meets the requirements stated in the Statement of Work and the solicitation. Also refer to clauses and provisions includes in this notice.                                             

The contractor must be registered in the System for Award Management (SAM) prior to award.  If not already registered in SAM, go to the SAM website www.sam.gov to register prior to submitting your quote. 

All inquiries must be submitted no later than 7 business days prior to closing date.  Acceptable method of quote or inquiries submission is Email to [email protected].

Questions are due on December 10, 2021, 5:00 PM, EST. Submit questions via email to [email protected].

Proposals are due on December 17, 2021, 5:00 PM, EST. 

The points of contact (POC) for this requirement are Brandon Jump ([email protected]).

Reference Attachment 1 - Statement of Work (SOW) for additional work scope and details.

Pricing to be completed on Attachment 3 – Pricing Spreadsheet. Door prices shall be quoted as the installed price. A row for labor rate is listed below that will be used for smaller repairs in lieu of complete door replacements.

This IDPO is being awarded as a one-year contract as a result of industry feedback regarding inflation and supply chain concerns. As such, the determination of the successful LPTA offer will be based on the initial door requirement that we currently have on center, which is four door replacements. The price for those replacements, along with the labor rate for door repairs, will be used to determine the successful awardee. From there, other door repairs and replacements are expected to arise during the Period of Performance of the contract. Currently, twelve other doors have been identified that may need replacement of repair. Replacements that come up after these initial four will be quoted by the contractor as they arise, rather than locked annual pricing.

Section 6 of the SOW, page 5, details the four doors that need replacement. They are:

Building 44 door 009 (rollup) approximately 16’X14’

Building 12 door B12CFD4 (rollup) class A 3-hour fire rated approximately 12’X12’

Building 8 C bay main door (personnel) single door, no light

Building 14A South end door (personnel) single door with side light