NOTICE OF INTENT TO NEGOTIATE A SOLE SOURCE CONTRACT TO CONVERA FOR NOAA FISHERIES, ALASKA REGION. PURPOSE OF PROPOSED CONTRACT IS TO PROVIDE THE NECESSARY SERVICES FOR THE UPGRADE, DEPLOYMENT AND TESTING OF RETRIEVALWARE 8.2 AND FILEROOM 2.0 PRODUCTS. TO MIGRATE AND TEST METADATA FROM FILEROOM 1.0 TO FILEROOM 2.0 AND TO DEVELOP A PROGRAM TO CREATE CUSTOM REPORTS FROM QUERIED DATA. THE CONTRACTOR?S SPECIFIC OBJECTIVES ARE: 1) SYSTEM DEPLOYMENT: VERIFY RETRIVALWARE 8.2 INSTALLATION AND CONFIGURATION; VERIFY FILEROOM 2.0 INSTALLATION AND CONFIGURATION; VERIFY FILEROOM CLIENT INSTALLATION ON RETRIEVALWARE SERVER; INSTALL FILEROOM CLIENT ON CUSTOMER SCAN STATIONS. 2) FILEROOM DATA MIGRATION AND INDEXING: ANALYSIS OF EXISTING FILEROOM CONTENT; MIGRATE NOAA CONTENT FROM FILEROOM 1.0 TO FILEROOM 2.0; TEST TO VERIFY SUCCESSFUL MIGRATION OF CONTENT INDEX FILEROOM LIBRARIES. 3) CUSTOM DEVELOPMENT: DEVELOP THE SCRIPT TO CREATE THE DOCUMENT INDEX REPORT (SAME FUNCTIONALITY AS EXISTING REPORT); DEVELOP THE SCRIPT TO CREATE THE ZIP FILE (SAME FUNCTIONALITY AS EXISTING ZIP FILE). 4) SYSTEM TESTING AND VERIFICATION: VERIFY MIGRATED METADATA CAN BE INDEXED & SEARCHED FOR EACH LIBRARY; VERIFY PREVIOUSLY SCANNED DOCUMENTS WITH METADATA, TEXT AND TIFF FILES CAN BE RETRIEVED; VERIFY A USER CAN SCAN NEW DOCUMENTS INTO FR2 AND RETRIEVE THEM FROM RW 8.2; VERIFY USER CAN GENERATE A CUSTOMIZED REPORT THAT DISPLAYS THE METADATA IN AN INDEXED FORMAT FROM THE DOCUMENTS OF THE QUERY; VERIFY A USER CAN COPY THE RESULTS TO CD OR DVD, THE ZIPPED FILES OF THE INDEX, TEXT AND TIFFS. 5) USER TRAINING: RETRIEVALWARE ADMINISTRATION TRAINING; FILEROOM 2.0 MAINTENANCE AND UPLOAD TRAINING. 6) CUSTOM UI REQUIREMENTS GATHERING AND ANALYSIS. 7) SYSTEM ARCHITECTURE OPTIMIZATION/TUNING. CONVERA IS UNIQUELY QUALIFIED AS THE HAVE THE PROPRIETARY RIGHTS TO THE PRODUCTS BEING UPGRADED. AT THE TIME OF INITIAL INSTALLATION, A FULL AND OPEN COMPETITION WAS PERFORMED WITH CONVERA BEING SELECTED AS THE VENDOR WHO COULD MEET ALL OF THE SYSTEM REQUIREMENTS AT THAT TIME. THIS IS AN UPGRADE OF THE SOFTWARE AND PRODUCTS PURCHASED PREVIOUSLY. TO SWITCH AND CHANGE PRODUCTS WOULD NOT BE ADVANTAGOUS TO THE GOVERNMENT AND WOULD COST AN EXTENSIVE AMOUNT OF MONEY. BY UPGRADING THE CURRENT PRODUCTS, WE ARE ABLE TO SAVE THE GOVERNMENT AN EXTENSIVE AMOUNT OF MONEY. RETRIEVALWARE AND FILEROOM ARE PROPRIETARY PRODUCTS OF CONVERA. AN INTERNET SEARCH WAS PERFORMED TO SEE IF THERE WHERE ANY THIRD PARTY RE-SALERS OR VENDORS THAT COULD PROVIDE THESE PRODUCTS AND SUPPORT AND NONE WERE FOUND. BASED ON THE ABOVE, NOAA BELIEVES CONVERA. IS THE ONLY VENDOR AVAILABLE THAT CAN MEET THE ABOVE REQUIREMENTS AND IS UNIQUELY QUALIFIED TO WORK ON THIS CRITICAL PROJECT. PERIOD OF PERFORMANCE IS FOR 45 DAYS FROM DATE OF AWARD. NOTWITHSTANDING THE GOVERNMENTS INTENT TO NEGOTIATE THIS REQUIREMENT WITH CONVERA., UNDER THE AUTHORITY OF 41 USC253(C)(1), ANY OTHER RESPONSIBLE SOURCES MAY SUBMIT A STATEMENT OF QUALIFICATIONS AND EXPERIENCE WHICH, IF TIMELY RECEIVED, WILL BE EVALUATED BY NOAA TO DETERMINE IF A COMPETITIVE SOLICITATION SHOULD BE ISSUED. RESPONSES MUST BE RECEIVED BY JULY 6, 2007. RESPONSES MAY BE FAXED TO (907) 586-8726 OR E-MAILED TO [email protected]. QUESTIONS CONCERNING THIS PROPOSED ACQUISITION MAY BE DIRECTED TO SUZANNE JOHNSTON. THIS IS A SIMPLIFIED ACQUISITION WITH AN ESTIMATED TOTAL AWARD VALUE OF LESS THAN $100,000.

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