(SYNOPSIS) Please note this solicitation is not ready to be issued as of this date. The RCO-Wiesbaden is going to solicit a non-personal service(s) contract to provide to the United States Army Europe and Africa (USAREUR-AF) Cybersecurity Summit (CSS) a Conference room, two (2) Work Group rooms, three (3) Meeting Rooms and lodging for attendees.

Objectives: Provide conference locations and services for a professional cybersecurity event commensurate with expectations of senior Defense Department cybersecurity leadership, professionals, and workforce. Conference, dining, and lodging facilities shall be co-located within the same facility.  Lodging rooms shall be provided at the vendor’s facility for attendees per list provided. Meals shall be available onsite for attendees. The Contractor shall provide one main conference room, two meeting group rooms and three small meeting room for the event.

 The total number of attendees will not exceed 210 people, and the Summit will require a maximum of forty five(45) standard rooms and five(5) VIP rooms. See attached Performance Work Statement (PWS) for details.

Place of Performance:  The Contractor shall perform all work defined in this PWS only at the Contractor’s facility. Conference, dining and lodging facilities shall be co-located within the same facility.  Parking shall be co-located adjacent to or with the same facility. The location of the facility shall be no further than Sixteen(16) kilometers from Clay Kaserne in Wiesbaden-Erbenheim, Germany (OCONUS)

This is an Indefinite-delivery indefinite-quantity (IDIQ) contract with a five (5) year ordering periods. The service will be procured under FAR Part 13 procedures using the lowest price technically acceptable (LPTA) source selection process.

Date required for the Base year: The 2024 Summit is projected to be delivered either 22-26 July 2024 or 29 July 2 August 2024 upon approval.

Expected award date NLT 13 March 2024