All responses must be submitted via CU solicitation portal at www.cu.edu/psc/solicitations by date and time noted above. All questions or proposals must be submitted using the solicitation portal. Questions or proposals that are emailed to the Purchasing Agent will not be accepted. TABLE OF CONTENTS SECTION I. Project Overview/General Information SECTION II. Specification Information SECTION III. Evaluation and Award QUESTIONS Additional Information Bidders Must Include with Bid Proposal Bidders intending to submit a response to this Request for Documented Quote "DQ or Solicitation, hereinafter" must read this document in its entirety when planning to submit a response SECTION I. PROJECT OVERVIEW/ GENERAL INFORMATION The University of Colorado College of Arts and Sciences, Boulder Campus seeks quotes for custom college-branded scarves used for promotional and marketing purposes. These scarves will be given out for free and are primarily for new students to A&S. The quantities listed will be taken all at once. All offerors responding to this solicitation must be licensed through the Collegiate Licensing Company. Additional licensing information can be found at https://cubuffs.com/sports/2012/1/1/24467.aspx Due date for this Documented Quote is Wednesday, April 8, 2020 11:00 AM MDT. Award determination will be made to the responsible Offeror whose quote meets the mandatory specifications and is the most advantageous to the University of Colorado based on price, quality of samples and lead-time. Award will be made on an "all or none" basis. Prices must be shown for each item listed. Proposals submitted without individual item prices listed may will be considered as non-responsive and rejected. The University reserves the right to piggyback like orders onto this quote for a period of 90 (ninety) days from the date the award is made. Delivery coordination is a key component of this documented quote. Upon award the University will request to know how many pallets and boxes are being sent, to ensure enough space is available upon arrival. SAMPLES: Upon request, prospective offeror’s are required to furnish a sample. The sample must be submitted, at no expense to the University, by May 25th, 2020. Failure to comply with request, or failure of the sample to meet the required specifications, will be cause for the University to reject the vendor from consideration on that item. The sample or samples that are required for each proposed item shall be wrapped together and plainly marked with item number and description of the sample, Offeror name and proposal number. The University intends to purchase the estimated quantity immediately and may purchase one or more additional units during the designated 90 (ninety) day period, or any extension thereof, upon approval of the University. Pricing shall be FOB Destination (Boulder, CO 80309) with all applicable freight paid by the awarded vendor. Delivery address ARO – A&S Communications Team c/o Zeni Whittall College of Arts and Sciences CU Boulder Distribution Center 3300 Walnut Street, Unit B Boulder, CO 80301 SECTION II. SPECIFICATIONS The University has determined that the specifications referenced below are the mandatory minimum to be quoted. Vendors are cautioned to bid only equal or better water bottles. Minimum Mandatory Qualifications: -The successful vendor shall make ordering scarves easy and available online or via email. -No exceptions regarding vendor back-ordering any of the spec’d items -The successful vendor shall have resources available for emergency service needs, if required. -Upon award the University will request to know how many pallets and or boxes are being sent, to ensure enough space is available upon arrival. -The supplier must be able to deliver all units by August 1, 2020 SCARF SPECIFICATIONS -Quantity: 4,000 units -Design: A&S has created an intricate design in-house that requires higher levels of detail. The design has five colors and two distinct designs on each side. Please see the attached mock-up. -Materials: 100% acrylic. -Gauge: Minimum thread gauge of 10 -Knit: The university will consider three different knits: 1. Traditional jacquard knit. 2. A thinner gauged thread and a tighter knit. This knit is often referred to as HD jacquard knit. Note that this is currently our preference, as the proposed design requires high detail. 3. A woven knit with a thinner gauged thread and a tight knit (e.g., HD woven knit). Supplier will be given the opportunity under the items tab to provide a price for each type of knit. Only one knit will be chosen and only 4000 total units will be ordered. -Measurement: min of 60”x 7” max of 65” x 7” -Colors:- CU Gold (PANTONE® 4525 C), CU Dark Gray (PANTONE® 425 C ), CU Light Gray (PANTONE® 422 C), and Black -Timeline: Scarves must be delivered by August 1st. -Other considerations: The ordering department would like to have a physical mock-up sample of the design in-hand before approving final production on the scarves. Because of the size of the order, we reserve the right to deny a lower bid should the vendor show inability to provide a product that meets our desired quality. Please take this into consideration for your timeline. ARTWORK SPECIFICATIONS: Images can be found under buyer attachments. SECTION III. EVALUATION AND AWARD A. DOCUMENTED QUOTE EVALUATION All quotes submitted in response to this solicitation will be reviewed for responsiveness by the Purchasing Agent prior to referral for final evaluation. All responsive quotes will be evaluated in accordance with the criteria described below. Any resulting contract from this solicitation will be awarded to the bidder whose quote is deemed to be the most advantageous to the University. Evaluation criteria that will be used are as follows, listed in no particular order: • Lead-time date • Quality of Sample Scarf • Cost Proposal • Ability to provide quality custom scarves according to specifications The basis on which pricing will be evaluated shall be the lowest total quoted price. The University of Colorado reserves sole right to determine responsiveness of bidders, qualifications of responsible bidders and suitability of items being offered. The university reserves the right to deny the lowest bid should the offeror show inability to provide a product that meets our desired quality. B. DETERMINATION OF RESPONSIBILITY OF THE BIDDER The University of Colorado Procurement Rules state a Purchasing Agent shall make purchases from, and award Contracts to, Responsible bidders only. The University reserves the right to make its bidder responsibility determination at any time in this solicitation process and may not make a responsibility determination for every bidder. Factors to be considered in determining whether the standard of responsibility has been met include whether a bidder has: 1. availability of the appropriate financial, material, equipment, facility, and personnel resources and expertise, or the ability to obtain them necessary to indicate the capability to meet all contractual requirements; 2. a satisfactory record of performance; 3. a satisfactory record of integrity; 4. the legal authority to contract with the University; and 5. supplied all necessary information in connection with the inquiry concerning responsibility. The bidder shall supply information requested by the University in the Questions section concerning the bidder’s responsibility. The University reserves the right to request further information as it deems necessary to determine the bidder’s responsibility. If the bidder fails to supply the requested information, the University shall base the determination of responsibility upon any available information or may find the bidder non-responsible if such failure is unreasonable.

Bid Protests Not Available