09/14/2021 - Uploaded additional RFI Questions and Answers 09/09/2021 - Uploaded RFI Questions and Answers AD ID#2078512 Stony Brook University Hospital Purchasing is seeking to place three (3) consulting firms on Cost Estimating Backdrop Agreements for a period of three (3) years non-renewable via a Request for Qualifications solicitation following NYS Construction-Related Consultant Contracting Procedures 7555 https://www.suny.edu/sunypp/documents.cfm?doc_id=431 RFQ and related documents including scope may be obtained via written request to [email protected] . Firms must submit a complete package with all required forms and in the format requested in this RFQ, refer to 7555-01 and scope. Timeline: RFI's will be accepted from interested firms beginning August 27, 2021 through September 6th, 2021 4:00 PM, Questions received after September 6th, 2021 4:00 PM wil not be answered. All questions must be e-mailed to [email protected] referencing / citing the document name/title, page number, paragraph and sentence where applicable. All RFI questions and answers will be uploaded to this contract reporter advertisement for all interested bidders to access by Thursday September 9th, 2021 or as soon thereafter as possible. RFQ Vendor Qualification Responses are due September 20, 2021 10:00 AM and are to be submitted to: Stony Brook University Hospital Purchasing Department Attn: Patricia Firman RFQ 21/22-008 Cost Estimating Backdrop Agreement Due September 20, 2021 10:00 AM 2000 Ocean Avenue Suite 1 Ronkonkoma, NY 11779 Firm/Vendor Minimum Requirements: Vendor must have a minimum of five (5) years’ experience working within a hospital of similar size. Work portfolio to be included in bid package with recently concluded projects of similar size, scope, and complexity. Vendors must supply at least three (3) references from similar size health care facilities/clients that they have successfully submitted, implemented and validated the project costs in the last five (5) years. Must be familiar with the New York State Department of Health Certificate of Need (CON) process and documentation utilized by Stony Brook Medicine (SBM) representatives. Estimator Minimum Requirements: The Estimator assigned to the project must have five (5) years' experience working within a hospital of similar size with recently concluded projects of similar size, scope and complexity. Estimators must provide the following skill sets and certifications required: PE ASPE or AACE member Knowledge of building codes knowledge of estimating software ability to read and navigate plans and specs working knowledge of construction methods good communication and interpersonal skills. Ability to multi-task, detail oriented, good organizational skills SBM PM to approve Estimators for assigned projects prior to award. Schedule of Completion: Estimates or Rough Order of Magnitudes are required within ten (10) calendar days of issuance of plans and purchase order. Deliverables: The Estimator will provide a detailed estimate/Rough Order of Magnitude, dependent upon the identified needs of SBM in ProEst or compatible format signed off by the Estimator. The estimate to include: Line item details in CSI format Take off quantities Unit costs for material and labor Cost of Design Services Square foot/unit price estimate Copies of vendor proposals that are solicited for purpose of estimate (sub-consultant) Reasonable and customary costs associated with: General Conditions Phasing Overhead & Profit Escalation Project complexity factor (project based) Contingencies Lump sum/SF costs Labor division reports MBE/WBE/SDVOB cost factors where applicable Sustainability cost factors Total Cost Stony Brook Medicine is committed to follow the Hospital's leadership mandate to implement sustainable and/or energy conserving products / building materials that would be required to achieve a minimum LEED Silver Status. LEED Certification may or may not be applied for but the required documentation should be appropriately available upon the request of SBM. Therefore, procured projects shall meet the established sustainable standards consistent to their restrictive industries such as Green Guard, FloorScore flooring products, BIFMA for Business and institutional furniture, CertiPUR-US for products containing foam material etc. All vendor estimates, proposals, quotes must be accompanied with the reference to the respective certifying agency and/or the products within the design that meet these standards. Pursuant to N.Y. State Finance Law 139-I, every bid made in or after January 1, 2019 to the State of any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the bidder has and has implemented a written policy addressing sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of N.Y. State Labor Law 201-g. N.Y. State Labor Law 201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment prevention policy and sexual harassment training program that employers may utilize to meet the requirements of N.Y. State labor law 201-g. The model sexual harassment prevention policy, model sexual harassment training materials, and further guidance for employers, can be found online at the following URL: https://www.ny.gov/combating-sexual-harassment-workplace/employers Pursuant to N.Y. State Finance Law 139-I, any bid by a corporate bidder containing the certification required above shall be deemed to have been authorized by the board of directors of such bidder, and such authorization hall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the bidder. If the bidder cannot make the required certification, such bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons that the bidder cannot make the certification. After review and consideration of such statement, SUNY may reject the bid or may decide that there are sufficient reasons to accept the bid without such certification. The certification required above can be found on Exhibit's E and H which the bidder must submit with this bid. This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby Law and in accordance with NYS lobbying Law 139 requirements, effective immediately this procurement is in a "Restricted Period". This restricted period will be in effect until an award for tis product and/or service has been fully executed. Vendors are cautioned that the only permissible contact for this procurement is Patricia Firman Hospital Purchasing [email protected] . Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency. Bidder is required to complete and submit documents related to NYS Finance Law 139 j&k, and Public Officers Law Form XIII with RFQ response. Successful bidder shall be required to submit valid and current proof of NYS Workman's Compensation and Disability Insurance forms. If you propose to submit a bid, it must be sent to the address noted and received by the date and time provided in this advertisement. All bidders just demonstrate their ability to meet specified Service Disabled Veteran Owned and Minority/Women Owned Business Participation Goals as stated in this advertisement and submit preliminary MWBE and SDVOB Utilization Plans; on form 7555-15 with their RFQ response if a Consultant or Utilization Plans on forms 7557-107 and 7564-107 if a contractor with their IFB response. The University recommends that vendors file the required CCA-2 online via the VendRep. To enroll in and use the VendRep, see the VendRep Instructions at http://www.osc.state.ny.us/vendrep/vendor_index.htm or go directly to the VendRep online at https://portal.osc.state.ny.us To request assistance, contact the Office of the State Comptroller's ("OSC") Help Desk at 866-370-4672 or 5518-408-4672 or by e-mail at [email protected] State University Hospital @ Stony Brook reserves the right to request clarifications from offeror's for the purpose of assuring a full understanding of responsiveness and further reserves the right to permit revisions from all offeror's determined to be susceptible to being selected or contract award prior to award. State University Hospital @ Stony Brook reserves the right to reject separable portions of any offer, to negotiate terms and conditions consistent with the solicitation, and to make an award for any or all remaining portions. State University Hospital @ Stony Brook reserves the right to eliminate mandatory requirements unmet by all offeror's. Any additional vendors terms which are attached or referenced with a submission shall not be considered part of the RFQ proposal or IFB Proposal, but shall be deemed included for information purposes only. State University Hospital @ Stony Brook reserves the right to terminate any resulting contract in the event it is found that (1) the certification filed by the offeror in accordance with State Finance Law Sections 139-j &K was intentionally false or intentionally incomplete; and/or (2) the submission or offeror in accordance with Tax Law Section 5-a was false or incomplete. Upon such finding, the Hospital may exercise its termination right by providing written notification to the consultant or contractor in accordance with the written notification terms of the contract. Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 15% Women Owned Sub-Contracting Goal: 15% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Due date:09/20/2021 10:00 AM Contract term: 3 Years County(ies): All NYS counties

Bid Protests Not Available