State Bid

Last Updated on 22 Nov 2021 at 11 PM
RFP
Overland park Kansas

Contract Lifecycle Management System (CLMS)

Solicitation ID 22-041
Posted Date Not Specified
Archive Date Not Specified
NAICS Category
Product Service Code
Set Aside No Set-Aside Used
Contracting Office Not Specified
Agency Johnson County Community College
Location Overland park Kansas United states
The purpose of this RFP is to contract for a Cloud hosted (Software as a Service) Contract Lifecycle Management System (CLMS) to create a campus-wide contract repository with approval workflow capabilities and a comprehensive contract management data warehouse. It is desired that the CLMS be a central contract repository with inquiry capability from all departments and college officials for contract transparency and reporting purposes. JCCC desires to expand and enhance its internal contracting transparency and responsibilities and is therefore looking for a fully functional system to manage the flow of contracts within the organization and across multiple vendors. JCCC would like to use a Contract Lifecycle Management System to streamline contracting processes, improve consistency of contracts across the organization, enable better tracking of contract progress and approvals through multiple automated workflow processes dependent upon contract parameters (i.e., contract type, dollar threshold, departmental specific criteria [e.g., the grant agreements may need differing workflows than the Procurement Services department], commodity type, user authorization level, etc.), track contract compliance and reduce the overhead associated with managing the contracts lifecycle. JCCC is requesting information and a proposal to implement a fully functioning Contract Lifecyle Management System (CLMS) with the following required functionality: Bid Solicitation (RFx) Management Contract Initiation and Tracking Contract Authoring Contract Negotiation Contact Approval/Signing Contract Compliance Contract Accounting Contract Repository Audit/Reporting Security Integration with external services PLEASE REFER TO THE OFFICIAL RFP SOLICITATION DOCUMENT FOUND IN THE "DOCUMENTS' TAB OF THIS WEB PAGE FOR FURTHER DETAILS, INSTRUCTIONS, SPECIFICATIONS, AND PROVISIONS. Bidder’s Responsibility: It shall be the bidder’s responsibility to ask questions, request changes or clarification, or otherwise advise the Procurement Services Department if any language, specifications or requirements of a solicitation appear to be ambiguous, contradictory, and/or arbitrary, or appear to inadvertently restrict or limit the requirements stated in the solicitation to a single source. Any and all communications from bidders regarding specifications, requirements competitive proposal process, etc., must be directed to the buyer from JCCC, unless the solicitation specifically refers the bidder to another contact. Such communication should be received at least ten (10) calendar days prior to the official proposal opening date. *If you have questions or clarifications, they must be submitted through the Bid's Clarifications tab so that all interested vendors may receive the same clarification.
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