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IFCB Posted : Nov 22, 2024 Bid Deadline : Friday, Jan 3, 2025 Questions Due By : Sunday, Dec 1, 2024 Applicant Address : Nevada, TX 75173 IFCB ID : 250006760 IFCB Requirements : · Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If the system is down before the deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. The applicant reserves the right to request and obtain bids outside of the website system if the bid deadline has passed and zero or one bid is received (the intent for this is to follow USAC guidance on obtaining cost-effective bids). · For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment. · DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Service providers are required to bid the entire hardware Project A, B, and/or C. Bids for individual components of the project, or bids that do not include all of the requested items for the project will be disqualified. · DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bid disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bids disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware Project D, Project E, and/or Project F. Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT F: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. · DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project G, Project H, Project I, Project J, and/or Project K. Bids for individual components of the project, or bids that do not include all of the requested items for the project will be disqualified. · DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. Services and Equipment Requested : CATEGORY ONE C1 NETWORK EQUIPMENT C1 PROJECT A – NOC Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 1 JL479A C1 PROJECT B – McCLENDON Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 1 JL658A Switches 2 JL085A C1 PROJECT C – NeSMITH Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 1 JL658A Switches 2 JL085A DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Service providers are required to bid the entire hardware Project A, B, and/or C. Bids for individual components of the project, or bids that do not include all of the requested items for the project will be disqualified. DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bid disqualified. CATEGORY TWO INTERNAL CONNECTIONS No installation is needed for any Project. IC PROJECT D – McCLENDON Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 4 JL695A Switches 9 JL661A Antennas, Connectors and Related Components 17 JL087A Cabling 5 R0M46A Antennas, Connectors and Related Components 2 J9150A Antennas, Connectors and Related Components 8 J9151A Switch Licensing 14 Q9Y80AAE NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). IC PROJECT E – NeSMITH Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 5 JL695A Switches 12 JL661A Antennas, Connectors and Related Components 22 JL087A Cabling 7 R0M46A Antennas, Connectors and Related Components 6 J9150A Antennas, Connectors and Related Components 6 J9151A Switch Licensing 18 Q9Y80AAE NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). IC PROJECT F – WIRELESS Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Wireless Controller 1 C9800-40-K9 WAP licensing 430 AIR-AP3802I-B-K9 5 year licenses WAP licensing 20 AIR-AP1562E-B-K9 5 year licenses NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT Wireless controller must be compatible with Cisco 3800 series APs. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS PROJECT F: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bids disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware Project D, Project E, and/or Project F. Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. BASIC MAINTENANCE OF INTERNAL CONNECTIONS The District would like pricing for manufacturer support for each Project. BMIC PROJECT G – NOC C1 Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 1 JL479A BMIC PROJECT H – McCLENDON C1 Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 1 JL658A BMIC PROJECT I – McCLENDON C2 Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 4 JL695A Switches 9 JL661A BMIC PROJECT J – NeSMITH C1 Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 1 JL658A BMIC PROJECT K – NeSMITH C2 Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 5 JL695A Switches 12 JL661A DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire maintenance Project G, Project H, Project I, Project J, and/or Project K. Bids for individual components of the project, or bids that do not include all of the requested items for the project will be disqualified. DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR BMIC: Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. Community_ISD_C1_COVER_PAGE.pdf Community_ISD_C2_COVER_PAGE.pdf 2025_C2_Bidding_Instructions141.pdf

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