Objective

The VA Saint Louis Health Care System intends to procure a Class II, Type A2 biosafety cabinet. This document highlights the technical specifications and services being requested by the facility for consideration towards purchase of the units. Vendors under this proposal shall provide all equipment and accessories, installation services, and project management support.

Equipment Specifications

Requirements

• Class II, Type A2 biosafety cabinet
  • 10 inch minimum sash opening
  • Two electrical duplex receptacles
  • Supply & exhaust HEPA filters with 99.99% efficiency
  • Noise level < 65 dBA
  • NSF certified
  • ADA-compliant control
  • Stainless steel interior & powder coated steel exterior
  • Minimum one year manufacturer warranty

System functionality

• Product must be fully installed by vendor.

Installation and Assembly

• Vendor shall be responsible for assembly and installation of systems after notification from VA Saint Louis Biomedical Engineering that it has been delivered to station.
• Installation shall include implementation and testing of all purchased interfaces to VA electronic systems in coordination with Clinical Staff, Biomedical Engineering staff, O&IT staff, and others identified as needed.
• Install shall include unboxing and transportation of equipment to final use location.
• Assembly and install shall occur within 30 days of delivery to station.
• Vendor shall provide all necessary accessories, cables, adaptors, etc. to deliver a fully functional clinical device.

Warranty and Service

• Service and Operator Manuals – The vendor shall provide the following documentation for the proposed system:
  • Two (2) copies of operator's instruction manuals per unit purchased
  • Two (2) copies of complete technical service manuals including detailed troubleshooting guides, necessary diagnostic software, service keys, schematic diagrams, parts lists, and any other resources available to the manufacturer’s service technicians.
  • Two (2) copies of a system manager’s manual outlining back-up procedures, managing privilege group limits, routine tasks, etc.
• Warranty – The system, all accessories, and all software shall be covered under the manufacturer’s warranty and shall include all parts and labor for at least one year following acceptance by the VAMC.
  • A manufacturer’s factory-trained Field Service Engineer shall perform installation and maintenance during the warranty period.
  • The warranty period shall not begin until after the VA Saint Louis Biomedical Engineering POC has accepted the products delivery, installation, and functionality.
  • The warranty shall include all manufacturer recommended Preventive Maintenance procedures for its duration.
  • All available software updates and security patches will be made available to the VA Saint Louis during the warranty period.
  • Vendor shall provide response to applications and technical calls within 8 hours.
  • Vendor shall ship replacement parts within 48 hours of identifying necessity by VA Saint Louis Biomedical Engineering staff.

Hours of Operation

• Normal hours of coverage are Monday through Friday, 7:00 AM to 3:30 PM Central Standard Time excluding national holidays.
• Vendor on-site visits will be coordinated with the VA Saint Louis Biomedical Engineering POC before being scheduled or conducted.
• Vendor representatives will check in with the VA Saint Louis Biomedical Engineering POC when they arrive on-site and check out upon completion of work each day.
• All services shall be performed during normal hours unless otherwise scheduled with the VA Saint Louis Biomedical Engineering POC.
• Vendor staff shall always be professional and shall take all necessary precautions to maintain a safe environment for the occupants. This includes, as necessary, coordinating access and closures for sensitive areas of the Medical Center.
• Vendor shall be responsible for cleaning all work areas after completion of tasks. This includes removal of packaging and a clean sweep/mop of the area as required by work type.
• Vendor staff shall minimize noise as much as possible while working in all buildings.
• Vendor is responsible for providing all PPE necessary for their work.

Federal Holidays observed by VA Saint Louis are:

New Year’s Day

Labor Day

Martin Luther King Day

Columbus Day

President’s Day

Veterans’ Day

Memorial Day

Thanksgiving Day

Juneteenth

Christmas Day

Independence Day

Delivery

• Vendor shall deliver purchased equipment within 60 business days of receiving completed Contracting package from the VISN 15 Contracting Officer. If delivery delays occur vendor shall notify the Contracting Officer and the VA Saint Louis Biomedical Engineering POC.
• Vendor will ensure that equipment is sent to the Attention of Biomedical Engineering and will include the VA Saint Louis PO Number on the shipping label.
• Delivery of oversized, palletized orders or orders that contain a large number of components will be coordinated with VA Saint Louis Biomedical Engineering POC who will communicate internally with Warehouse Staff.