PRE-SOLICITATION NOTICE

Solicitation No.: 19GE5020R0037

The American Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

Chief of Mission Residence (CMR) Roof Replacement Project, US Embassy Gaborone, Botswana.

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price Construction Type Contract during the second quarter of calendar year 2020.

The successful contractor shall provide complete construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of this contract within the established timeframe.

The work includes among other construction activities, site preparation and utilities, the furnishing all labor, equipment, materials, and tools for the Roof Replacement at the CMR in Gaborone, Botswana.  The existing CMR roof is approximately 9,000 square feet.

Offerors will be given the opportunity to attend a Pre-Proposal Conference and Site Visit in April 2020, the exact time and location will be provided in the solicitation documents.

Pursuant to FAR 36.204, the magnitude of this project is anticipated to be between $500,000.00 and $1,000,000.00 U.S. Dollars for the entire project.

Companies interested in the solicitation should express their interest by written correspondence, no later than Thursday March 26, 2020, to the attention of Wilhelm M. Fleming at the below e-mail address using the solicitation number 19GE5020R0037 in the subject line.

The solicitation package/documents shall not be placed on beta.SAM.gov as the documents contain SBU information. Only companies submitting a letter of interest shall receive a copy of the solicitation package/documents when available.

The requests MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm DO NOT TELEPHONE.

Firms shall be knowledgeable in written and spoken English.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in Botswana, and the obligation to be in possession of a Value Added tax registration number. Contractors shall be required to provide:

1. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, and to obtain in-country business registration;
2. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, registration and applying for a Value Added Tax registration number; and
3. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in Botswana. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.

Irrevocable Letters of Credit (ILOC):  The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract.

If you have a Duns number* and have been SAM** registered, please include below. Please note that the requirement to obtain a Duns number and for your company to be SAM registered, will be a mandatory requirement upon contract award.

Duns number:                                             

SAM Registered:      (     ) Yes     (     ) No

*          Dunn and Bradstreet: www.dnb.com/get-a-duns-number.html

**        System for Award Management: SAM.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. Wilhelm M. Fleming, Tel. +49 69 7535 3338, email [email protected] .